tonyrefail & district community council
next council meeting:
Thursday 14th September
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CLERK
Mrs Pauline Williams
COEDELY WARD
Cllr. Cameron Wells
 
COLLENNA WARD
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Webb
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Danny Grehan
 
TYNYBRYN WARD
Cllr. Mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - September 2014

MINUTES of the MONTHLY MEETING of Tonyrefail & District Community Council held on THURSDAY 11TH SEPTEMEBER 2014 at the Community Hall Prichard Street, Tonyrefail which commenced at 6.00 pm.
 
PRESENT: Councillors Messrs. Austin Davies (Chairman), S. Kiff, S. Stevens, G. Powell, D. O. Jones, N. Harding, G. Evans, Mrs. D. Roberts, Mrs. C. Edwards and Mrs. K. Godfrey.
 
In attendance: Mrs. P. Williams (Clerk)
 
In the absence of the Chairman,
The Vice Chairman Councillor D. Roberts took the Chair.
 
1). APOLOGIES FOR ABSENCE
 
1.1 APOLOGIES SUBMITTED AND ACCEPTED
A verbal apology was submitted for Councillor Alexandra Davies.
 
1.2). APOLOGIES NOT SUBMITTED
None.
 
2). DISCLOSURES OF PERSONAL INTEREST
Councillor G. Evans declared an interest in Item No. 5.4 – I am a member of the
Tonyrefail Environmental Association.
Councillor D. O. Jones declared an interest in Item No. 22 – I am the Chairman of Coedely Residents Association. Although I have given the request dealings to the Vice Chairman, I was present in the meeting discussing this need.
 
3). CONFIRMATION OF MINUTES
The minutes of the Monthly Meeting held on Wednesday 9th July 2014, the minutes of the Events Committee Meeting also held on Wednesday 9th July 2014 and the minutes of the Remembrance Day Committee Meeting held on Wednesday 10th September 2014 were confirmed as a correct record.
 
4). PUBLIC BREAK
There were no members of the public present.
 
5). MATTERS ARISING FROM THE MINUTES
 
5.1 STREAM CONTAMINATION NEAR LLYS TYLCHA FAWR
No reply had been received from RCTCBC. Councillor G. Evans will visit the
stream to see if the issue has been resolved.
 
5.2 DOG FOULING – COLLIERY SITE
The Clerk reported that the local PCSO and the RCTCBC Enforcement Officer
make regular checks on the site. It was also reported that 2 dog bins have been
erected in this area. It was RESOLVED: To remove this item from the agenda.
 
5.3 ACCESS ROAD TO PARK LANE SUGERY
The Clerk advised that she had not checked the Land Registry owing to the
comments made in RCTCBC letter dated 11th July that “the access road is not in such a state of disrepair as to warrant the implementation of powers in the
Highways Act 1980” It was RESOLVED: To remove this item from the agenda.
 
5.4 SPRING BULB PLANTING
Having previously disclosed an interest Councillor Glen Evans took no part in the discussion of the following.
 
It was RESOLVED: That the Clerk writes to Tonyrefail Environment Association
asking if they would purchase daffodils and snowdrops for each of the 6 wards
(only snowdrops in Coedely) to the sum of 400 and that the invoice be
submitted to the Community Council.
 
5.5 PROVISION OF BUS SHELTERS
The Clerk advised that she had spoken to Bridgend Groundwork and that they
are currently replacing bus shelters in RCT and she has asked to meet with them to discuss whether or not any of the shelters being replaced would be suitable for re-siting. It was RESOLVED: To await the outcome of the meeting
 
Councillor Austin Davies arrived at the meeting and took
the Chair from Councillor Deidre Roberts.
 
5.6 ADDITIONAL STAFF – COMMUNITY COUNCIL
A discussion took place and it was RESOLVED: To place this item on the agenda for January 2015.
 
6. CORRESPONDENCE
 
6.1 RCTCBC – THE REVIEW OF POLLING DISTRICTS AND POLLING PLCES
WITHIN THE PARLIAMENTARY BOUNDARY OF RCT.
Members noted the content of RCTCBC letter dated 1st August 2014.
 
6.2 CISWO – SCHEMES OF BENEFIT
Members noted the information from CISWO dated 31st July 2014.
Councillor Karen Godfrey arrived at the meeting
 
6.3 WELSH GOVERNMENT – WHITE PAPER – REFORMING LOCAL
GOVERNMENT
Members noted the email dated 30th July 2014.
 
6.4 WELSH GOVERNMENT MARINE PLANNING TEAM – WELSH NATIONAL
MARINE PLAN
Members noted both emails dated 13th and 21st August.
 
6.5 RCTCBC – SUSTAINING COMMUNITY SERVICES
Members noted the content of RCTCBC of 6th August. Councillors K. Godfrey
and A. Davies to report back after the next Community Liaison Committee.
 
6.6 ONE VOICE WALES – TRAINING
Members noted the ‘Training’ programme.
 
6.7 CHANGE STEPS – PEER MENTORING PROJECT FOR VETERANS
COVERING THE WHOLE OF WALES
The Clerk advised that she had circulated this to members of The Royal British
Legion in the Remembrance Committee Meeting held on 10th September.
 
6.8 SHELTER CYMRU – FINANCIAL SUPPORT
Members noted the information in their letter dated August 2014.
 
7. PLANNING
There were neither objections nor observations to any planning applications placed on this month’s agenda. A discussion took place and the Clerk was asked to write to RCTCBC Planning Department asking that when Developers apply for planning that the original conditions stipulated by the Planning Department should be applied or that the Developer re-apply for a new planning application.
 
8. FOOTHPATHS
8.1 TO RECEIVE FOOTPATH REPORT FOR SEPTEMBER 2014
Members noted the Footpath report for August/September.
 
8.2 FOOTPATH NO. 63
The Clerk was asked to arrange a site meeting with RCTCBC and Councillor G.
Powell and S. Stevens.
 
8.3 FOOTPATH NO. 352
Members noted the email from RCTCBC Footpath Officer dated 11th July advising that that they found the steps to be ok. It was RESOLVED: To remove this item from the agenda.
 
9. ACCOUNTS – TO ACCEPT AND APPROVE
 
9.1 ACCOUNTS PAID JULY
It was RESOLVED: To approve and accept the accounts paid for July.
 
9.2 ACCOUNTS PAID AUGUST
It was RESOLVED: To approve and accept the accounts paid for August.
 
9.3 QUARTERLY ACCOUNTS – APRIL 2014 – JUNE 2014 – BUDGET AND MONTHLY STATEMENTS
It was RESOLVED: To approve and accept the Budget and Monthly statements
as presented.
 
10. TO RECEIVE: MEMBERS AND CLERKS REPORT
10.1 CLERKS REPORT
The Clerk advised that she will be on Annual Leave from Monday 15th September to 19th September.
 
The Clerk asked if the October Monthly meeting could be deferred. It was
RESOLVED: That only the Events Committee and the Remembrance Committee will meet in October unless there is anything urgent that needs to be discussed and this will be left to the discretion of the Clerk.
 
10.2 MEMBERS REPORT
It was reported that Footpath No. 45 – Lewis Arms Road by Scrap Yard has been locked. Clerk to check out.
 
It was reported that the Councils Face book page had not been up-dated since
June. The Clerk was asked to contact Councillor Alexandra Davies in respect of
this and should Councillor Davies wish that the responsibility be transferred
Councillor S. Stevens would undertake the control of the Face book account.
The Clerk was asked to write to RCTCBC in respect of grit bins being replenished for the winter.
 
Councillor A. Davies reported that on the public meeting that had recently been
held in respect of lack of parking facilities in Tonyrefail. He advised that the
Chamber of Trade is to be resurrected.
 
Councillor A. Davies also advised Council that he had also purchased a
microphone and stand to go with the PA System and that the total cost was now
549.00 which will be paid from his Chairman’s Allowance.
 
11). TO RECEIVE MONTHLY REPORT F
ROM THE PACT MEETING
There was nothing to report this month.
 
12). TRANE CEMETERY
 
12.1 LAND ADJACENT TO TRANE CEMETERY
Members noted and it was RESOLVED: To accept the contents of Keith Evans
Solicitors letter dated 6th August 2014.
 
12.2 RCTCBC – LAND FOR CEMETERY EXPANSION
Members noted the content of the email received from RCTCBC dated 21st July
with disappointment. It was RESOLVED: To remove this item from the agenda.
 
12.3 CEMETERY WALL
Members noted the contents of Mr. John Phillip’s email dated 8th September
2014.
 
12.4 OPTIONS FOR AREA OF LAND WHICH HAS BEEN CLEARED IN
CEMETERY
A discussion took place and it was RESOLVED: That the land will be kept for
future storage facilities.
 
12.5 TO RECEIVE TREE REPORT
It was RESOLVED: To note the Tree report from ARB Consultancy.
 
12.6 TO RECEIVE QUOTATIONS IN RESPECT OF TREE REPORT
Members noted the quotations received and it was RESOLVED: That the
quotation from Anstee Tree and Landscapes is accepted. The Clerk to make the necessary arrangements.
 
13. ALLOTMENTS
 
13.1 ALLOTMENT COMPETITION 2014
Owing to the Vice Chairman being unable to attend Councillor Greg Powell
presented the trophies to the allotment winners at the Tonyrefail Gardening
Show. Councillor Neil Harding also attended the show with Councillor Powell.
Councillor Powell reported on the show and advised that there had been an
excellent turnout. Photographs will be submitted by both Councillors to
Councillor S. Kiff for the website.
 
13.2 HARDING STANDING ADJACENT TO PRICHARD STREET
ALLOTMENTS
The Clerk advised that she had met with Mr. Richard Skinner from RCTCBC and was waiting his report.
 
13.3 PUBLIC LIABILITY FOR EACH ALLOTMENT SITE
It was RESOLVED: That the Clerk will write to The Avenue allotments to ask
them to meet with council.
13.4 TO RECEIVE AND DISCUSS: INDIVIDUAL ALLOTMENT SITE TENANCY
AGREEMENTS AND CONSITUTIONS.
It was RESOLVED: That this item would be addressed at a separate Allotment
Committee Meeting.
 
13.5 TO RECEIVE AND DISCUSS: COMMUNITY COUNCIL’S ALLOTMENT TENANCY AGREEMENT.
It was also RESOLVED: That this item would be addressed at a separate
Allotment Committee Meeting.
 
13.6 REQUEST FOR PERMISSION TO ERECT A STEEL SHED – PENRHIWFER ALLOTMENTS.
It was RESOLVED: To approve and accept the erection of the shed as per the
drawing supplied.
 
13.7 LETTER FROM TYLCHA WEN ALLOTMENTS – RE: BARBED WIRE
It was also RESOLVED: That this item would be addressed at a separate
Allotment Committee Meeting.
 
14. HEALTH & SAFETY
The Clerk advised that Ellis Whitam had undertaken this year’s evaluation of the
Council’s Health and Safety and that this would be discussed at the next Health & Safety Meeting.
 
14.1 HEALTH & SAFETY MEETING TO BE RE-ARRANGED
It was RESOLVED: That a date will be set at the next Monthly Council meeting.
 
15). PROJECTS
 
15.1 CHRISTMAS EVENTS 2014
Events Committee Meeting to take place at 8.00 pm this evening.
 
15.2 SENIOR CITIZEN’S CHRISTMAS DINNER 2014
Proceeding.
 
16). PUBLICITY
 
16.1 NEWSLETTER
It was RESOLVED: That the Chairman and Clerk will liaise on this item.
 
17. REMEMBRANCE DAY 2014
 
17.1 REMEMBRANCE DAY PARADE
The minutes of the Remembrance Day Committee meeting had been presented to Council and accepted.
 
17.2 REMEMBRANCE DAY SERVICE
The Clerk is liaising with The Canon Reverend Ruth Moverley and once
finalised the Clerk will print them out in-house.
 
17.3 ST. GEORGE ‘S WAR MEMORIAL CHURCH
A discussion took place on erecting a ‘Blue Plaque’ on the Church. It was
RESOLVED: That a Blue Plaque is purchased by the Community Council to be
un-veiled at the small service to be held at the Church on Remembrance Sunday. In the absence of the Clerk Councillors S. Kiff and S. Stevens will word and order the plaque through RCTCBC.
 
17.4 U3A – EXHIBITION ON WW1 –LEISURE CENTRE NOVEMBER 2014
Members noted this information.
 
18. TO DISCUSS, APPROVE AND ACCEPT REVISED POLICY ON ‘PUBLIC SERVICE COMPLAINTS’
It was RESOLVED: To approve and accept the revised Policy.
 
19. TO DISCUSS POLICY ON ‘WORKFORCE MATTERS’
It was RESOLVED: As this policy did not directly affect the Community Council that no policy is drawn up until such a time when or if it will be needed.
 
20. SCHOOL CROSSING PATROL – TREF-Y-RHUG
The Clerk was asked to write to RCTCBC for an up-date.
 
21. MAZARS LLP – ANNUAL RETURN FOR YEAR ENDING 31ST MARCH 2014
 
21.1 TO RECEIVE AND ACCEPT MAZARS LETTER DATED 23RD JULY
2014
It was RESOLVED: To approve and accept their letter.
 
21.2 FINANCIAL RESPONSIBLE OFFICER TO CERTIFY SECTION 3
The Financial Responsible Officer being the Clerk certified Section 3.
 
21.3 COUNCIL TO APPROVE THE ANNUAL RETURN
It was RESOLVED: To approve and accept the Annual Return as presented.
 
21.4 CHAIR TO SIGN AND DATE SECTION 3
The Chairman signed and dated Section 3 as required.
 
21.5 MINUTE REFERENCE TO BE INSERTED
The minute reference was inserted.
 
22 REQUEST FOR VILLAGE SIGN – COEDELY RESIDENTS ASSOCIATION
Having declared a personal interest Councillor D. O. Jones took no part in the discussion. Further to a request by the Residents Association. It was RESOLVED: That the Clerk writes to RCTCBC to ask if 2 signs could be erected at either end of the village.
 
23. MEMBER SERVICES RCTCBC
It was RESOLVED: That the Clerk writes to RCTCBC to ask if Community Councillors could have use of Member Services.
 
24. TO DISCUSS: ‘SHARING AN APPRENTICE’
A short discussion took place and it was RESOLVED: That more information is
presented before a decision is taken.
 
25. TO AGREE: DATE AND VENUE OF NEXT MONTHLY MEETING.
It was RESOLVED: That unless anything of an urgent matter arises then the next Monthly meeting would be held on 13th November 2014.
 
The meeting closed at 7.50 pm.

 

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