Community Council Meeting Minutes - September 2014
MINUTES of the MONTHLY MEETING of Tonyrefail & District Community Council held on THURSDAY 11TH SEPTEMEBER 2014 at the Community Hall Prichard Street, Tonyrefail which commenced at 6.00 pm.PRESENT: Councillors Messrs. Austin Davies (Chairman), S. Kiff, S. Stevens, G. Powell, D. O. Jones, N. Harding, G. Evans, Mrs. D. Roberts, Mrs. C. Edwards and Mrs. K. Godfrey.In attendance: Mrs. P. Williams (Clerk)In the absence of the Chairman,The Vice Chairman Councillor D. Roberts took the Chair.1). APOLOGIES FOR ABSENCE1.1 APOLOGIES SUBMITTED AND ACCEPTEDA verbal apology was submitted for Councillor Alexandra Davies.1.2). APOLOGIES NOT SUBMITTEDNone.2). DISCLOSURES OF PERSONAL INTERESTCouncillor G. Evans declared an interest in Item No. 5.4 – I am a member of theTonyrefail Environmental Association.Councillor D. O. Jones declared an interest in Item No. 22 – I am the Chairman of Coedely Residents Association. Although I have given the request dealings to the Vice Chairman, I was present in the meeting discussing this need.3). CONFIRMATION OF MINUTESThe minutes of the Monthly Meeting held on Wednesday 9th July 2014, the minutes of the Events Committee Meeting also held on Wednesday 9th July 2014 and the minutes of the Remembrance Day Committee Meeting held on Wednesday 10th September 2014 were confirmed as a correct record.4). PUBLIC BREAKThere were no members of the public present.5). MATTERS ARISING FROM THE MINUTES5.1 STREAM CONTAMINATION NEAR LLYS TYLCHA FAWRNo reply had been received from RCTCBC. Councillor G. Evans will visit thestream to see if the issue has been resolved.5.2 DOG FOULING – COLLIERY SITEThe Clerk reported that the local PCSO and the RCTCBC Enforcement Officermake regular checks on the site. It was also reported that 2 dog bins have beenerected in this area. It was RESOLVED: To remove this item from the agenda.5.3 ACCESS ROAD TO PARK LANE SUGERYThe Clerk advised that she had not checked the Land Registry owing to thecomments made in RCTCBC letter dated 11th July that “the access road is not in such a state of disrepair as to warrant the implementation of powers in theHighways Act 1980” It was RESOLVED: To remove this item from the agenda.5.4 SPRING BULB PLANTINGHaving previously disclosed an interest Councillor Glen Evans took no part in the discussion of the following.It was RESOLVED: That the Clerk writes to Tonyrefail Environment Associationasking if they would purchase daffodils and snowdrops for each of the 6 wards(only snowdrops in Coedely) to the sum of 400 and that the invoice besubmitted to the Community Council.5.5 PROVISION OF BUS SHELTERSThe Clerk advised that she had spoken to Bridgend Groundwork and that theyare currently replacing bus shelters in RCT and she has asked to meet with them to discuss whether or not any of the shelters being replaced would be suitable for re-siting. It was RESOLVED: To await the outcome of the meetingCouncillor Austin Davies arrived at the meeting and tookthe Chair from Councillor Deidre Roberts.5.6 ADDITIONAL STAFF – COMMUNITY COUNCILA discussion took place and it was RESOLVED: To place this item on the agenda for January 2015.6. CORRESPONDENCE6.1 RCTCBC – THE REVIEW OF POLLING DISTRICTS AND POLLING PLCESWITHIN THE PARLIAMENTARY BOUNDARY OF RCT.Members noted the content of RCTCBC letter dated 1st August 2014.6.2 CISWO – SCHEMES OF BENEFITMembers noted the information from CISWO dated 31st July 2014.Councillor Karen Godfrey arrived at the meeting6.3 WELSH GOVERNMENT – WHITE PAPER – REFORMING LOCALGOVERNMENTMembers noted the email dated 30th July 2014.6.4 WELSH GOVERNMENT MARINE PLANNING TEAM – WELSH NATIONALMARINE PLANMembers noted both emails dated 13th and 21st August.6.5 RCTCBC – SUSTAINING COMMUNITY SERVICESMembers noted the content of RCTCBC of 6th August. Councillors K. Godfreyand A. Davies to report back after the next Community Liaison Committee.6.6 ONE VOICE WALES – TRAININGMembers noted the ‘Training’ programme.6.7 CHANGE STEPS – PEER MENTORING PROJECT FOR VETERANSCOVERING THE WHOLE OF WALESThe Clerk advised that she had circulated this to members of The Royal BritishLegion in the Remembrance Committee Meeting held on 10th September.6.8 SHELTER CYMRU – FINANCIAL SUPPORTMembers noted the information in their letter dated August 2014.7. PLANNINGThere were neither objections nor observations to any planning applications placed on this month’s agenda. A discussion took place and the Clerk was asked to write to RCTCBC Planning Department asking that when Developers apply for planning that the original conditions stipulated by the Planning Department should be applied or that the Developer re-apply for a new planning application.8. FOOTHPATHS8.1 TO RECEIVE FOOTPATH REPORT FOR SEPTEMBER 2014Members noted the Footpath report for August/September.8.2 FOOTPATH NO. 63The Clerk was asked to arrange a site meeting with RCTCBC and Councillor G.Powell and S. Stevens.8.3 FOOTPATH NO. 352Members noted the email from RCTCBC Footpath Officer dated 11th July advising that that they found the steps to be ok. It was RESOLVED: To remove this item from the agenda.9. ACCOUNTS – TO ACCEPT AND APPROVE9.1 ACCOUNTS PAID JULYIt was RESOLVED: To approve and accept the accounts paid for July.9.2 ACCOUNTS PAID AUGUSTIt was RESOLVED: To approve and accept the accounts paid for August.9.3 QUARTERLY ACCOUNTS – APRIL 2014 – JUNE 2014 – BUDGET AND MONTHLY STATEMENTSIt was RESOLVED: To approve and accept the Budget and Monthly statementsas presented.10. TO RECEIVE: MEMBERS AND CLERKS REPORT10.1 CLERKS REPORTThe Clerk advised that she will be on Annual Leave from Monday 15th September to 19th September.The Clerk asked if the October Monthly meeting could be deferred. It wasRESOLVED: That only the Events Committee and the Remembrance Committee will meet in October unless there is anything urgent that needs to be discussed and this will be left to the discretion of the Clerk.10.2 MEMBERS REPORTIt was reported that Footpath No. 45 – Lewis Arms Road by Scrap Yard has been locked. Clerk to check out.It was reported that the Councils Face book page had not been up-dated sinceJune. The Clerk was asked to contact Councillor Alexandra Davies in respect ofthis and should Councillor Davies wish that the responsibility be transferredCouncillor S. Stevens would undertake the control of the Face book account.The Clerk was asked to write to RCTCBC in respect of grit bins being replenished for the winter.Councillor A. Davies reported that on the public meeting that had recently beenheld in respect of lack of parking facilities in Tonyrefail. He advised that theChamber of Trade is to be resurrected.Councillor A. Davies also advised Council that he had also purchased amicrophone and stand to go with the PA System and that the total cost was now549.00 which will be paid from his Chairman’s Allowance.11). TO RECEIVE MONTHLY REPORT FROM THE PACT MEETINGThere was nothing to report this month.12). TRANE CEMETERY12.1 LAND ADJACENT TO TRANE CEMETERYMembers noted and it was RESOLVED: To accept the contents of Keith EvansSolicitors letter dated 6th August 2014.12.2 RCTCBC – LAND FOR CEMETERY EXPANSIONMembers noted the content of the email received from RCTCBC dated 21st Julywith disappointment. It was RESOLVED: To remove this item from the agenda.12.3 CEMETERY WALLMembers noted the contents of Mr. John Phillip’s email dated 8th September2014.12.4 OPTIONS FOR AREA OF LAND WHICH HAS BEEN CLEARED INCEMETERYA discussion took place and it was RESOLVED: That the land will be kept forfuture storage facilities.12.5 TO RECEIVE TREE REPORTIt was RESOLVED: To note the Tree report from ARB Consultancy.12.6 TO RECEIVE QUOTATIONS IN RESPECT OF TREE REPORTMembers noted the quotations received and it was RESOLVED: That thequotation from Anstee Tree and Landscapes is accepted. The Clerk to make the necessary arrangements.13. ALLOTMENTS13.1 ALLOTMENT COMPETITION 2014Owing to the Vice Chairman being unable to attend Councillor Greg Powellpresented the trophies to the allotment winners at the Tonyrefail GardeningShow. Councillor Neil Harding also attended the show with Councillor Powell.Councillor Powell reported on the show and advised that there had been anexcellent turnout. Photographs will be submitted by both Councillors toCouncillor S. Kiff for the website.13.2 HARDING STANDING ADJACENT TO PRICHARD STREETALLOTMENTSThe Clerk advised that she had met with Mr. Richard Skinner from RCTCBC and was waiting his report.13.3 PUBLIC LIABILITY FOR EACH ALLOTMENT SITEIt was RESOLVED: That the Clerk will write to The Avenue allotments to askthem to meet with council.13.4 TO RECEIVE AND DISCUSS: INDIVIDUAL ALLOTMENT SITE TENANCYAGREEMENTS AND CONSITUTIONS.It was RESOLVED: That this item would be addressed at a separate AllotmentCommittee Meeting.13.5 TO RECEIVE AND DISCUSS: COMMUNITY COUNCIL’S ALLOTMENT TENANCY AGREEMENT.It was also RESOLVED: That this item would be addressed at a separateAllotment Committee Meeting.13.6 REQUEST FOR PERMISSION TO ERECT A STEEL SHED – PENRHIWFER ALLOTMENTS.It was RESOLVED: To approve and accept the erection of the shed as per thedrawing supplied.13.7 LETTER FROM TYLCHA WEN ALLOTMENTS – RE: BARBED WIREIt was also RESOLVED: That this item would be addressed at a separateAllotment Committee Meeting.14. HEALTH & SAFETYThe Clerk advised that Ellis Whitam had undertaken this year’s evaluation of theCouncil’s Health and Safety and that this would be discussed at the next Health & Safety Meeting.14.1 HEALTH & SAFETY MEETING TO BE RE-ARRANGEDIt was RESOLVED: That a date will be set at the next Monthly Council meeting.15). PROJECTS15.1 CHRISTMAS EVENTS 2014Events Committee Meeting to take place at 8.00 pm this evening.15.2 SENIOR CITIZEN’S CHRISTMAS DINNER 2014Proceeding.16). PUBLICITY16.1 NEWSLETTERIt was RESOLVED: That the Chairman and Clerk will liaise on this item.17. REMEMBRANCE DAY 201417.1 REMEMBRANCE DAY PARADEThe minutes of the Remembrance Day Committee meeting had been presented to Council and accepted.17.2 REMEMBRANCE DAY SERVICEThe Clerk is liaising with The Canon Reverend Ruth Moverley and oncefinalised the Clerk will print them out in-house.17.3 ST. GEORGE ‘S WAR MEMORIAL CHURCHA discussion took place on erecting a ‘Blue Plaque’ on the Church. It wasRESOLVED: That a Blue Plaque is purchased by the Community Council to beun-veiled at the small service to be held at the Church on Remembrance Sunday. In the absence of the Clerk Councillors S. Kiff and S. Stevens will word and order the plaque through RCTCBC.17.4 U3A – EXHIBITION ON WW1 –LEISURE CENTRE NOVEMBER 2014Members noted this information.18. TO DISCUSS, APPROVE AND ACCEPT REVISED POLICY ON ‘PUBLIC SERVICE COMPLAINTS’It was RESOLVED: To approve and accept the revised Policy.19. TO DISCUSS POLICY ON ‘WORKFORCE MATTERS’It was RESOLVED: As this policy did not directly affect the Community Council that no policy is drawn up until such a time when or if it will be needed.20. SCHOOL CROSSING PATROL – TREF-Y-RHUGThe Clerk was asked to write to RCTCBC for an up-date.21. MAZARS LLP – ANNUAL RETURN FOR YEAR ENDING 31ST MARCH 201421.1 TO RECEIVE AND ACCEPT MAZARS LETTER DATED 23RD JULY 2014It was RESOLVED: To approve and accept their letter.21.2 FINANCIAL RESPONSIBLE OFFICER TO CERTIFY SECTION 3The Financial Responsible Officer being the Clerk certified Section 3.21.3 COUNCIL TO APPROVE THE ANNUAL RETURNIt was RESOLVED: To approve and accept the Annual Return as presented.21.4 CHAIR TO SIGN AND DATE SECTION 3The Chairman signed and dated Section 3 as required.21.5 MINUTE REFERENCE TO BE INSERTEDThe minute reference was inserted.22 REQUEST FOR VILLAGE SIGN – COEDELY RESIDENTS ASSOCIATIONHaving declared a personal interest Councillor D. O. Jones took no part in the discussion. Further to a request by the Residents Association. It was RESOLVED: That the Clerk writes to RCTCBC to ask if 2 signs could be erected at either end of the village.23. MEMBER SERVICES RCTCBCIt was RESOLVED: That the Clerk writes to RCTCBC to ask if Community Councillors could have use of Member Services.24. TO DISCUSS: ‘SHARING AN APPRENTICE’A short discussion took place and it was RESOLVED: That more information ispresented before a decision is taken.25. TO AGREE: DATE AND VENUE OF NEXT MONTHLY MEETING.It was RESOLVED: That unless anything of an urgent matter arises then the next Monthly meeting would be held on 13th November 2014.The meeting closed at 7.50 pm.