tonyrefail & district community council
next council meeting:
Thursday 27th July
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CLERK
Mrs Pauline Williams
COEDELY WARD
Cllr. Cameron Wells
 
COLLENNA WARD
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Webb
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Danny Grehan
 
TYNYBRYN WARD
Cllr. Mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - September 2012

printable copies are available from the documents library

Minutes of the Monthly Meeting of Tonyrefail & District Community Council held on Thursday13th September 2012 at Capel Farm Resource Centre, Heol Ty Llwyd, Tonyrefail, which commenced at 6.30 pm
 
PRESENT: Councillors Messrs. S. Stevens (Chairman), S. Kiff (Vice Chairman, H. Jones, G.Evans, A. Davies, Mrs. D. Roberts, Mrs. K. Godfrey, Mrs. B. Jenkins and Ms. A. Davies
 
In Attendance: Mrs. P. Williams (Clerk)
 
1 APOLOGIES
An apology for absence was received from Councillor Neil Harding
 
2. DISCLOSURES OF PERSONAL INTEREST
There were no disclosures of personal interest declared.
 
3. CONFIRMATION OF MINUTES
The minutes of the Monthly Meeting held on Thursday 12th July 2012 were confirmed as a correct record.
 
4. PUBLIC BREAK
There were no members of the public present.
 
5. MATTERS ARISING FROM THE MINUTES
 
5.1 LAND ADJACENT TO TRANE CEMETERY
It was RESOLVED: That a meeting will be held with Mr. Mark Phillips on Tuesday 9th October at 11.00 a.m.
 
5.2 AINON CHAPEL
It was reported in Wales Online that the unveiling of the memorial plaque will take place on Friday 21st September. It was RESOLVED: That this item is now removed from the agenda.
 
5.3 DOG BIN – COEDELY
The Clerk advised that a new dog bin had been sited in Collwyn Street and that Mr. Mayes had been informed.
 
5.4 POT HOLE – GLADYS STREET
Members noted the contents of RCTCBC letter dated 26th July advising that the area has been repaired on several occasions and that the area is inspected on a regular basis. The Clerk had informed Mr. Mayes. It was RESOLVED: That this item is now removed from the agenda.
 
5.5. DRAINAGE PROBLEMS - COEDELY
Members noted the contents of RCTCBC letter dated 17th July and the Clerk had forwarded a copy to Mr. Mayes. However Mr. Mayes contacted the Clerk and advised that the problem was in Collwyn Street whereby the drains were blocked with debris from the mountain. The Clerk has written to RCTCBC but no reply to date.
 
5.6 PANT-Y-BRAD LANE – PLAQUE
Councillor G. Evans would contact Mr. N. Thomas and report back to council
 
5.7 FLOODING – WAUNRHYDD ROAD
Members noted the contents of RCTCBC letter dated 8th August advising that the gullies are now clear and the drainage system is running freely and that they do not anticipate any further flooding problems at this location. It was RESOLVED: To remove this item from the agenda.
 
5.8 COMMUNITY COUNCIL COMMITTEE’S AND REPRESENTATIVES
The Clerk advised that Councillor B. Jenkins accepted the offer to represent the Community Council at Tref-y-Rhug School. The Clerk also advised that Councillor Jenkins would sit on the Health & Safety and the Cemetery Committee and that she was unable to accept the position of representative on the Pontypridd and District Age concern and that Councillor K. Godfrey would take up this role. Members were presented with a list of Committee’s and their members.
 
5.9 PENRHIWFER ROAD – RAILINGS
Members noted the contents of RCTCBC letter advising that the railings had been removed. It was RESOLVED: That this item is now removed from the agenda.
 
5.10 MILL STREET – REAR WALL
Members noted the contents of RCTCBC letter dated 8th August advising that the wall in question had partly fallen down and that the remainder of the wall is in a safe condition. It was RESOLVED: That this item is now removed from the agenda.
 
5.11 MILL STREET – ROAD ACCESS COVER
Members noted the contents of RCTCBC letter dated 9th August advising that the manhole access cover has been replaced.
 
5.12 CAE’R GWERLAIS – REDUNDANT UTILITY BOX
The Clerk reported that this had now been removed.
 
5.13 PARKING ISSUES – GILFACH ROAD
Members noted the contents of RCTCBC’s letters dated 24th July and 8th August. It was RESOLVED: That the Clerk writes to RCTCBC asking that Bollards be placed in the problem areas and to ask that this area is patrolled on a regular basis by the Civil Parking Enforcement Officers during the schools opening and closing times.
 
5.14 TAKING THE COMMUNITY COUNCIL ON THE ROAD
The Clerk was asked to write to the Community Centres to ask whether or not they would be able to offer their facilities free of charge.
 
6. CORRESPONDENCE
 
6.1 WELSH GOVERNMENT – GOOD COUNCILLOR’S GUIDE 2012
Members noted the contents of their letter and the Clerk presented members with a copy of the guide.
 
6.2 WELSH GOVERNMENT – TACKING POVERTY ACTION PLAN
Members noted the contents of their letter dated 6th August 2012.
 
6.3 ONE VOICE WALES – MEMBERSHIP
Members noted the contents of their letter dated 17th August 2012
 
6.4 RCTCBC – APPOINTMENT OF COMMUNITY COUNCIL
REPRESENTATIVEON THE STANDARDS COMMITTEE
Members noted the contents of RCTCBC letter dated 13th July advising that Councillor Ray Butler had been appointed to this committee.
 
6.5 WELSH GOVERNMENT – INDEPENDENT REMUNERATION PANEL FOR WALES – DRAFT ANNUAL REPORT
Members noted the contents of their letter dated 2nd August 2012
 
6.6 WELSH GOVERNMENT – COMMUNITY & TOWN COUNCIL PAYMENTS
Members noted the contents of their letter dated 17th July 2012
 
6.7 WELSH GOVERNMENT – REGULATORY ASSESSMENT FOR RHONDDA
HOUSING ASSOCIATION
Members noted the contents of their letter dated 8th August 2012.
 
6.8 WELSH GOVERNMENT – CONSULTATION ON NEW STATUTORY
GUIDANCE UNDER SECTION 3(6) OF THE LOCAL GOVERNMENT ACT
2000
Members noted the contents of their letter dated 22nd August 2012.
 
6.9 NATIONAL ASSEMBLY – CONSULTATION ON BUSINESS RATES IN
WALES
Members noted the contents of an email from Chris Williams dated 29th August. Councillor Alex. Davies provided members with an information pack.
 
6.10 NATIONAL ASSEMBLY FOR WALES – TONYREFAIL STRATEGIC
PARNERSHIP.
Members noted the contents of their letter dated 4th September 2012.
 
7. PLANNING
Members raised no observations or objections to planning applications 7.1 – 7.7 or 7.9 – 7.11 on this month’s agenda. In respect of Planning Application 12/0704 – The Clerk was asked to write to RCTCBC to ask for their policy on Wind Farms.
In respect of 7.12 – Members noted the contents of Asbriplanning letter dated 22nd August. Council to meet with Mr. Mark Phillips as per minute no. 5.1
 
8. FOOTPATH REPORT
The Footpath report for September was noted. In respect of Item 8.1 – members noted the contents of the email from RCTCBC dated 17th August.The Clerk would arrange a meeting with the Footpath Officer, Taff Ely Environment Association and
herself.
 
9. ACCOUNTS PAID JULY AND AUGUST 2012
It was RESOLVED: To approve and accept the accounts as presented.
Councillor H. Jones asked for further information on the Council’s accounts. It was RESOLVED: That Councillor Jones would receive a copy of the budget each month
 
10. MEMBERS/CLERKS REPORT
 
10.1 – CLERK’S REQUEST
The Clerk advised that she had requested that the October meeting be deferred until 18th October and had been informed that the hall was not available. It was RESOLVED: That there will be no meeting in October.
 
MEMBERS REPORTS
It had been reported to Councillor Alexandra Davies a problem with flooding on land
adjacent to Rhondda Bowl. Councillor Davies was advised that Land Registry should be contacted in order to establish the ownership. It was reported that a large amount of wood had been ‘stacked’ behind the rear of the Post Office. The Clerk was asked to contact RCTCBC. Members were presented with a report from Mick Antoniw – Assembly Member for Pontypridd regarding the problems associated with the road works on the Square in Tonyrefail which advised that owing to poor weather conditions that the work had overrun by a few weeks. Members noted the information.Councillor Austin Davies asked if the council would ask RCTCBC to place designated parking bays in Mill Street and High Street restricting parking to 20 mins. and that the Civil Enforcement Officers patrol the area on a regular basis. The Clerk would write to RCTCBC on this matter.
 
11. MONTHLY PACT MEETING REPORT
Councillor G. Evans advised that it had been reported that with the exception of illegal parking Tonyrefail was very peaceful. Councillor S. Kiff advised that it had been reported that there is a problem with drink issues and youths congregating opposite Tonyrefail School and youth issues in Tyn-y-Bryn.
 
12. SENIOR CITIZEN’S CHRISTMAS DINNER
The Clerk and Councillor B. Jenkins would liaise to set a date for the distribution of the tickets for
this year’s Christmas Dinner. It was RESOLVED: That the ticket price would be 2.00 and that the
ticket reads ‘Not Transferrable’.
 
13. TRANE CEMETERY
 
13.1 MEMORIAL SAFETY TESTING
The Clerk advised that RCTCBC were being very helpful on this matter.
 
13.2 REMOVAL OF 4 TREES – NEW PART OF CEMETERY
The Clerk advised that it was actually 5 trees and that the Community Council staff would undertake this work. It was RESOLVED: That the trees are removed.
 
13.3 HEALTH & SAFETY
It was RESOLVED: That the quotation from ARB Consultancy for the tree survey is
accepted. It was also RESOLVED: That the Clerk is given plenary powers to undertake any tree work that is required.
 
13.4 THEFT AND VANDALISM
The Clerk reported that another theft had occurred in the cemetery which affected the roof of the building at the top of the cemetery and the theft of copper piping from both the Ladies and Gents toilets in the lower cemetery. The Clerk advised that the roof had been repaired and that the piping in the toilets would be replaced with plastic pipe.
 
14 ALLOTMENTS
 
14.1 ALLOTMENT WAITING LISTS
The Clerk up-dated members and advised that it is only The Avenue allotments which had not responded. It was RESOLVED: That this item is removed from the minutes.
 
14.2 PRICHARD STREET – REQUEST FOR PIPING
As there was not a quorum present the meeting did not take place. However Councillor Austin Davies was in attendance and reported to members on this matter. The Clerk was asked to write to RCTCBC for their help as the allotments are leased by them to the C.C.
 
14.3 PENRHIWFER – PROBLEM ASSOCIATED WITH TREE
Councillor Austin Davies reported on the problems associated with the tree and advised that he had been informed by the Clerk that there is no TPO on the tree. The Clerk advised that she had received a quotation of 340 for the tree to be dismantled. It was RESOLVED: That the Clerk writes to the allotment committee advising that the Community Council has no budget to be able to undertake this work, but that the council has no problem with the tree being cut-back or removed and that the committee negotiate with the neighbouring properties prior to any work on the tree being undertaken. The council would not accept any liability or any work carried out on the tree.
 
COUNCILLOR MRS. B. JENKINS LEFT THE MEETING AT 8.00 PM
 
15 BUS SHELTERS
 
15.1 GILFACH ROAD – VISIBILITY PROBLEM
The Clerk advised that Polycarbonate could be fitted into the side panels. It was
RESOLVED: That 1 panel is replaced with Polycarbonate.
 
15.2 PROVISION OF BUS SHELTERS – BRYNGOLAU
Members noted the contents of RCTCBC letter dated 2nd August 2012 advising that the Community Councils request for new shelters has been included in RCTCBC new bus stop and Shelter improvement programme but that they are not able to give a timescale as to when any new or refurbished shelters can be provided.
It was RESOLVED: That Councillors would submit a list of Bus Shelters required in their individual wards for future consideration.
 
16. TYLCHA WEN CRESCENT/TERRACE – DAMAGE TO VEHICLE
Members noted the contents of Councillor N. Harding’s email dated 13th August 2012.
 
17. FFORCH GANOL, COEDELY – REQUEST FOR SALT BIN
Members noted the contents of RCTCBC letter dated 6th August 2012.
 
18. TRAINING FOR COUNCILLORS
Councillor H. Jones advised that he would like more information on how to object to planning applications. It was RESOLVED: That the Clerk writes to RCTCBC to ask if their Planning Officer would be able to attend a meeting of the council.
 
19. STAFFING
Members approved and accepted the following:
19.1 Grievance Procedure
19.2 Procedure for Settling Grievance Procedure
19.3 Leave of Absence Regulations
19.4 Sickness Absence Policy
19.5 Disciplinary Rules
19.6 Disciplinary Procedure...
 
20. HEALTH AND SAFETY
The Clerk advised again that she still has concerns on Health & Safety/Risk Assessments as she is finding it difficult to have the time to undertake these tasks. Councillor Austin Davies asked the Clerk to make a list of the assessments outstanding and submit them to him.
 
21. MAZARS – LLP – APPROVAL OF ANNUAL RETURN FOR YEAR ENDING 31/3/12
It was RESOLVED: To Accept and Approve the Annual Return for year ended 31st March 2012. The Responsible Financial Officer certified Section 3 (Council approval and certification following the audit in accordance with Regulation8B of the Accounts and Audit (Wales) Regulations 2005 (as
amended). The Chairman signed and dated Section 3 (Council approval and certification following the audit) in accordance with Regulation 9 of the Accounts and Audit (Wales) Regulations 2005 (as amended).
 
22. DATE AND VENUE OF NEXT MEETING.
It was RESOLVED: That the next meeting would be on Thursday 8th November at Capel FarmResource Centre at 6.30 pm
 
The meeting closed at 8.30 pm
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