tonyrefail & district community council
next council meeting:
Thursday 27th July
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CLERK
Mrs Pauline Williams
COEDELY WARD
Cllr. Cameron Wells
 
COLLENNA WARD
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Webb
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Danny Grehan
 
TYNYBRYN WARD
Cllr. Mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - October 2013

Minutes of the Monthly Meeting of Tonyrefail & District Community Council held on Thursday 10th October 2013 at The Community Hall, Prichard Street, Tonyrefail which commenced at 6.30 pm
 
PRESENT: Councillors: Messrs. S. Kiff (Chairman), S. Stevens, G. Evans, G. Powell and Mrs. K. Godfrey
 
In Attendance: Mrs. P. Williams (Clerk)
 
1 APOLOGIES
Apologies for absence were received from Councillors Mrs. D. Roberts, Ms. A. Davies, Mrs. B. Jenkins, Messrs. A. Davies, N. Harding and H. Jones.
 
2. DISCLOSURES OF PERSONAL INTEREST
Councillor S. Stevens declared an interest in Minute No. 17.1 (Daughter attends the School).
 
3. CONFIRMATION OF MINUTES
The minutes of the Monthly Meeting held on Thursday 12th September and the minutes of the Projects/Events Meeting held on Thursday 26th September 2013 were both confirmed as a correct record.
 
4. PUBLIC BREAK
There were no members of the public present.
 
5. MATTERS ARISING FROM THE MINUTES.
 
5.1 BUS SHELTER – BRYNGOLAU
A further site meeting to be held with RCTCBC in respect of an alternative site for a bus shelter to be erected.
 
5.2 TONYREFAIL SCHOOL – ASTROTURF FACILITY
It was reported that only a Monday evening rental is available which is unsuitable. It was
RESOLVED: The Clerk writes to the Borough Councillors for Tonyrefail.
 
5.3 RECYCLING BAGS – ADDITIONAL COLLECTION POINTS
Members noted the contents of an email from RCTCBC in respect of the procedures with regards to domestic waste collections. It was RESOLVED: To remove this item from the agenda.
 
5.4 TONYREFAIL SCHOOL – PRIZE GIVING EVENT
The Clerk had received confirmation from the School that the Chairman would be invited to future Prize Giving Events taking place in the School. It was RESOLVED: To remove this item from the agenda.
 
5.5 LLYS-YR-EFAIL - HANDRAILS
The Clerk had received clarification that the Llys-yr-Efail flats are not in the ownership of
RCTCBC. The Clerk has since written to Hafod Housing.
 
5.6 COEDELY – BENCH
Proceeding.
 
5.7 FLOWER BASKETS
Proceeding.
 
5.8 PENRHIWFER PILLARS
Work is currently being undertaken by RCTCBC. It was RESOLVED: To remove this item from the agenda
 
5.9 CAPEL Y TON
Waiting reply from RCTCBC.
 
6. CORRESPONDENCE
 
6.1 WELSH GOVERNMENT – PROPOSED DESIGNATED PERSONS ORDER
It was RESOLVED: To note their letter dated 5th September 2013.
 
6.2 WELSH GOVERNMENT – EXPERT GROUP ON LOCAL GOVERNMENT
DIVERSITY – CALL FOR EVIDENCE
It was RESOLVED: To note their letter dated September 2013.
 
7. PLANNING
No Planning Applications received from RCTCBC this month in respect of Tonyrefail & District Community area.
 
8. FOOTPATH REPORT
It was RESOLVED: To note and accept the Footpath Report for October 2013.
 
9. ACCOUNTS
 
9.1 ACCOUNTS PAID
It was RESOLVED: To approve and accept the paid accounts for September 2013.
 
10. TO RECEIVE: MEMBERS AND CLERKS REPORT
 
10.1 CLERKS REPORT
a). Telephone Box, Tyn-y-Bryn Road. The Clerk reported that the derelict phone box hadnow been removed.
 
b). Over-growth Pathway, Tref-y-Rhug School. The Clerk has written to RCTCBC but no reply has been received to date.
 
c). Crossing Patrol – Tref-y-Rhug School – Members noted RCTCBC letter dated 30th September 2013.
 
d). Community Hall, Prichard Street – The Clerk reported that having to written to
RCTCBC that a clean-up of the litter has been undertaken in both car parks. The Clerk
was asked to write to RCTCBC in respect of litter bins being installed.
 
e). Cycle Path, Nant Eirin to Bypass – The Clerk has written to RCTCBC but no reply has been received to date.
 
10.2 MEMBERS REPORT
The following issues were raised:
 
The Clerk was asked to write to RCTCBC to see clarification on land being in-filled in Pant-y-Brad and to seek clarification of ownership of land in which fencing has been erected.
 
The Clerk was also asked to seek clarification that the hedgerow which has been damaged will be reinstated.
 
11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETING
It was reported that Councillors G. Evans and S. Stevens attended the recent Tonyrefail East meeting and Councillor Stevens reported on the same.
 
The Clerk was asked to write to RCTCBC in respect of the Traffic Lights on Tonyrefail Square.
 
12. TRANE CEMETERY
 
12.1 LAND ADJACENT TO TRANE CEMETERY
Councillors raised concern over the amount of graves which it has been reported could be
accommodated on the land. It was RESOLVED: That the Clerk writes to RCTCBC for
clarification.
 
12.2 CEMETERY WALL
Proceeding
 
12.3 TO DISCUSS AND AGREE QUOTATIONS FOR TREE WORK
It was RESOLVED: To accept the quotation from Oakdale Tree & Garden Services at a total cost of 1480.00
 
13 ALLOTMENTS
 
13.1 PRICHARD STREET ALLOTMENTS
It was RESOLVED: To remove this item from the agenda.
 
14 HEALTH AND SAFETY UP-DATE
The Clerk was asked to obtain quotations in order to fully complete the Health & Safety programme of works
 
15 PROJECTS
 
15.1 REMEMBRANCE DAY PARADE
It was reported that the next Remembrance Day Committee meeting will take place on
Wednesday 16th October at 6.00 pm at the Capel Farm Resource Centre.
 
15.2 CHRISTMAS EVENTS
A discussion took place in respect of the siting of the Carol Singing. It was RESOLVED: That Members present would look at an alternative site after this meeting.
 
15.3 SENIOR CITIZEN’S CHRISTMAS DINNER
It was RESOLVED: That the ticket price would remain at 2.00 to include a free raffle ticket.
 
16. PUBLICITY, WEBSITE AND SOCIAL MEDIA
 
16.1 SOCIAL MEDIA (FACE BOOK AND TWITTER)
It was RESOLVED: To accept the Social Medial Policy as presented.
 
16.2 OPEN PAGE
Proceeding
 
16.3 WEBSITE GRANT
Proceeding.
 
17. FINANCIAL GRANTS
 
17.1 YGG TONYREFAIL PTA
It was RESOLVED: That a grant of 200 is awarded to this organisation under S137 of the LGA Act 1972 once the Clerk has sought clarification on their Balance Sheet.
 
17.2 TONYREFAIL ABC
It was RESOLVED: That a grant of 200 is awarded to this organisation under S137 of the LGA Act 1972
 
18. CHAIN OF OFFICE
Quotations had been presented to Members. It was RESOLVED: That the Clerk seeks alternative prices.
 
19. ST. DAVID’S AWARDS
It was RESOLVED: To note the information.
 
20. TONYREFAIL GARDENING SHOW
Tonyrefail & District Gardening Club had presented quotes for a Banner as requested. It was RESOLVED: To accept the quotation of 109.00 from Sign Group U.K.
 
21. THE ROYAL BRITISH LEGION
The Clerk had forwarded the information to RCTCBC but has received no reply to date.
 
22. PRICHARD STREET COMMUNITY HALL
It was reported that cars are congregating in the car park at night causing a disturbance to neighbouring properties. It was RESOLVED: That the Clerk writes to RCTCBC to ask if a barrier or gate could be erected to prevent vehicles entering the car park when the hall is unused.
 
23. ELY VALLEY ROAD
The Clerk reported that there is lighting along the length of Ely Valley Road but tree-overgrowth is hiding some of the lamps. The Clerk advised that she had contacted RCTCBC.In relating to traffic calming measures, members noted RCTCBC letter dated 24th September 2013 advising that they will add this location to a list of possible future schemes for consideration in the future.
 
24. DATE AND VENUE OF NEXT MEETING
 
It was RESOLVED: That the next meeting will take place on Thursday 14TH November 2013 at the Community Hall, Prichard Street at 6.30 pm.
 
The meeting closed at 7.55 pm

printable copies are available from the documents library

Rememberence Parade committee Meeting Minutes - 16th October 2013

Minutes of the REMEMBRANCE DAY PARADE COMMITTEE MEETING of
Tonyrefail & District Community Council held on Wednesday 16th October 2013 at The
Capel Farm Resource Centre, Tonyrefail which commenced at 6.30 pm
 
PRESENT: Messrs. S. Kiff, S. Stevens, A. Davies, Mrs. K. Godfrey, PCSO A. Blackburn,
J. Kiff (RBL) and Mr. S. Jones (RBL), Reverend Ruth Moverley,
 
In Attendance: Mrs. P. Williams (Clerk)
 
1. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor G. Evans (Work commitment) and
Mrs. P. Griffiths (RBL).
 
3. REMEMBRANCE DAY PARADE – 10 TH NOVEMBER 2013
The Clerk advised that she had contact RCTCBC in respect of the road closure and was
waiting a reply.
 
Mr. S. Jones advised that he will liaise with Ms. G. Evans that a letter will accompany each
wreath advising that a parade will be taking place.
 
Mr. J. Kiff advised that the Cadets will be parading and that The Royal British Legion will be
finalising the parade in their meeting which is to take place on November 4th.
 
PCSO A. Blackburn advised that he is waiting a reply from the T.A as to whether or not they
will be able to attend and he will arrange for a ‘Bugler’ to attend
 
It was RESOLVED: To amend the leaving time for the parade from Tonyrefail School to
10.20am to enable sufficient time to arrive at the Cenotaph.
 
The Clerk is to liaise with the school in respect of a PA system and to ensure that the chain
link fencing is removed from around the cenotaph garden.
 
When the road closure is confirmed the Clerk is to produce a notice to be displayed in various locations.
 
The Clerk to draw up an order of parade for the next meeting and to liaise with Rev’d Ruth
Moverley in respect of an Order of Service. Hymn ‘Abide with Me’ and the 2 National
Anthems will be sung.

Rememberence Parade committee Meeting Minutes - 23rd October 2013

Minutes of the REMEMBRANCE DAY PARADE COMMITTEE MEETING of Tonyrefail & District Community Council held on Wednesday 23rd October 2013 at The Capel Farm Resource Centre, Tonyrefail which commenced at 6.00 pm
 
PRESENT: Messrs. S. Kiff, S. Stevens, A. Davies, G. Evans, PCSO A. Blackburn, Mrs. P.
Griffiths (RBL), Mr. S. Jones (RBL), and Reverend Ruth Moverley,
 
In Attendance: Mrs. P. Williams (Clerk)
 
1. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor Mrs. K. Godfrey (ankle injury) and
Mr. J. Kiff (RBL)
 
2). TO MEET WITH KIM WILLIS FROM THE ANVIL TRUST
Not in attendance.
 
3). REMEMBRANCE DAY PARADE
 
3.1 TO DISCUSS PARADE IN GENERAL
The Clerk advised that she had spoken to Darren Carey from South Wales Police and Ian
Woodland from RCTCBC and that the parade can proceed on a ‘Rolling Road’ basis
taking into account the following.
 
A Police Officer and vehicle to be sited at the roundabout by Mountain View to stop/redirect
traffic and then an officer in front of the parade stopping cars coming out of Cae’r
Gwerlais, Dan-y-Fron and Padfield ‘Court.
 
Also a tail vehicle behind the parade (not necessarily a Police vehicle) with a Police
Officer which would just stop vehicles and queue them up behind the parade which will
force them to stick to the speed of the parade.
 
It was RESOLVED: PCSO Alan Blackburn to arrange cover
 
Owing to the difficulty in obtaining a band for the parade. It was RESOLVED: That
Councillor Austin Davies would try to organise a Drummer.
 
The Clerk advised that a Risk Assessment would need to be undertaken. It was
RESOLVED: That Mrs. Paula Griffiths would liaise with Mr. Andy Phillips to
complete a full risk assessment which would also include the cemetery.
 
It was stated that Ms. Gail Evans would provide the list in respect of the ‘Wreath’ laying
at the War Memorial.
 
A discussion took place on the parking at the School which will need to be monitored on
the day
 
3.2 TO APPROVE AND ACCEPT NOTICE OF PARADE
With a few amendments the Notice was approved and accepted.
 
3.3 TO APPROVE AND ACCEPT ORDER OF PARADE
The parade will now be in the following order:
BAND
ARMY STANDARD
THE ROYAL BRITISH LEGION STANDARD
THE GUIDES and SCOUTS FLAGS
WREATH BEARERS
ARMED FORCES
THE ROYAL BRITISH LEGION
CIVIL UNITS including GUIDES and SCOUTS
SCHOOL CHILDREN
ANY OTHER ORGANISATIONS
GENERAL PUBLIC
(Should there be insufficient people at the rear of the School children
then the School children will be placed in front of the Civil Units)
 
3.4 TO APPROVE AND ACCEPT ORDER OF SERVICE
A discussion took place on the draft Order of Service which had been presented. It
was RESOLVED: That The Reverend Ruth Moverley would revise the draft and
return it to the Clerk for printing.
 
3.5 POLICING THE PARADE
It was RESOLVED: That PCSO Alan Blackburn would undertake this duty.
 
3.6 P.A SYSTEM
A discussion took place and it was agreed that an ‘Inverter’ would resolve any issues in
respect of Health & Safety. The Chairman of the Council, Councilor Steve Kiff agreed
to fund the purchase of this item from his Chairman’s allowance. It was RESOLVED:
That the Clerk to liaise with E3 in respect of the hire of their P.A System.
 
It was also RESOLVED: That the Speakers of the P.A System would be placed
together on the day to avoid any trip hazard.
 
The Clerk to check on whether or not the ‘Loud Hailer’ is still available.
 
The Clerk to ensure that the ‘Pots’ will be available for the placing of the ‘Remembrance
Crosses’ by the Schoolchildren.
 
It was agreed that the next meeting would take place on Wednesday 6th November at
6.00 pm. The meeting closed at 7.20 pm.

 

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