Minutes of the Monthly Meeting of Tonyrefail & District Community Council held on Thursday 13th October 2011 at Tonyrefail Community Hall, Pritchard Street, Tonyrefail which commenced at 6.30 p.m
Present: Councillors: Messrs. M. Jenkins (Chairman), S. Stevens, N. Whitehead, S. Kiff, Mrs. B. Jenkins, Mrs. K. Godfrey and Mrs. D. Roberts
In Attendance: Mrs. P. Williams (Clerk)
1 APOLOGIES Apologies for absence were received from Councillors Mr. A. Wharton (currently in hospital) and Mr. S. Ambani (ill health), R.B. McDonald and B. McDonald.
2. DISCLOSURES OF PERSONAL INTEREST Cllr. S. Kiff declared an interest in Minute No. 7.2 – “A family Member is one of those that has raised objections”
Cllr. N. Whitehead declared an interest in Minute No. 7.2 – “Son-in-Law present Developer”
3. CONFIRMATION OF MINUTES The minutes of the Monthly meeting held on 8th September 2011, the minutes of the Grants meeting held on the 8th September and the minutes of the Site Meeting held at ‘The Meadows’ Coedely on 15th September were confirmed as a correct record.
3 (a) COMPLAINT RECEIVED FROM RESIDENTS RE: SITE MEETING HELD ON 15TH SEPTEMBER 2011 Members of the Public were asked to leave the meeting whilst this issue was discussed by Council.
The Chairman advised that both the Clerk and he had met with Councillor Mrs. B. McDonald and that Councillor McDonald stated that on the 1st occasion the way in which she came across the road to the residents, she now accepts was inappropriate, but the provocation that followed from some residents to Cllr. McDonald inflamed the situation further.
In the 2nd incident when the Chairman explained what had been said, Councillor McDonald immediately apologised and advised that she had ‘misheard’ what was said by Mr. Wasley.
Members concluded that although Councillor Mrs. B. McDonald acted in a way that was below the standard expected of a Community Councillor they accepted her apology.
Members of the Public were allowed back to the meeting.
Mr. N. Harding, Mr. P. Wasley and Mr. J. Griffin were present and the Chairman informed them of the discussion which had just taken place.
Mr. Griffin asked for a personal apology to Mr. Wasley either in writing or by telephone.
Mr. Harding felt that in his personal view that Councillor Mrs. B. McDonald should ‘step down’ as a Councillor.
The Council together with Mr. Harding, Mr. Wasley and Mr. Griffin stated that it was a shame that this situation had arisen as the site meeting had been very constructive.
It was stated by Mr. Wasley that he had not made the personal complaint against Councillor Mrs. B. McDonald. Mr. Wasley stated that all he wanted was for the Community Council to minute that Councillor Mrs. B. McDonald has broken the Code of Conduct. The Clerk advised that she had taken advice and that the Community Council had adhered to this advice by meeting with Councillor Mrs. B. McDonald, and that if they wished to pursue the matter further, they would need to go down the route of making a complaint to the Ombudsman.
Mr. Wasley advised that there was more that the Community Council could do, and it was RESOLVED: that the Clerk would seek further advice and report back to the next meeting.
4. PUBLIC BREAK Mr. Harding asked if more ‘salt bins’ could be provided on the Gwern Heulog Estate. It was RESOLVED: That the Clerk would write to RCTCBC with this request.
Mr. Wasley expressed gratitude on behalf of the residents for the recent site meeting held with the community council, he stated that we “Cannot thank the Council enough, as without the help of the community council there are organisations now on board who would not have been had the site meeting not taken place”
It was requested by Mr. Wasley that it be minuted “Thanks to the Clerk for putting a constructive letter of objection from the Community Council to RCTCBC”.
5. MATTERS ARISING FROM THE MINUTES
5.1 LAND ADJACENT TO TRANE CEMETERY Members were presented with a copy of an email which had been received today. It was RESOLVED: That a meeting is arranged in the Cemetery on Monday 26th October 2011 to discuss the matter further.
5.2 COMMUNITY HALL – CAR PARK LIGHTING Proceeding.
5.3 BUS STOP HAFOD WEN/HIGHLANDS, TONYREFAIL Proceeding
5.4 MEMORIAL SAFETY – TRANE CEMETERY The Clerk had contacted RCTCBC and has asked that next time they are ‘testing’ memorials’ that Mr. Kevin Harison and herself would attend.
5.5 STONE PILLARS – PENRHIWFER ROAD The Clerk had spoken to RCTCBC today as no response to 2 communications had been received. She was informed that it would be marked ‘emergency’ and someone would call back. The Clerk was advised that the pillars would probably not stand another winter.
5.6 JUNCTION OF FOOTPATH NUMBERS103, 105 AND 106 – TREF-Y-RHUG SCHOOL The Clerk had reported that she had contacted the Footpath Officer in RCTCBC and a Ranger had been out to the site and advised that as the barbed wire is on the field gate and fence next to the kissing gate that it is not impeding the public right of way and is safe to pedestrians and that there is nothing they can do about it. The Clerk was asked to write to the Landowner to ask if he would consider removing the barbed wire.
5.7 RIGHT OF WAY BLOCKED OFF – PRETORIA ROAD Proceeding – Cllr. R. B. McDonald investigating.
5.8 PRICHARD STREET ALLOTMENTS Cllr. R. B. McDonald had advised the Clerk that as access is required at the rear of the Community hall that the area could not be fenced off, but he has been informed by RCTCBC that a high gate will be installed.
5.9 AINON CHAPEL The Clerk informed Members that she had received correspondence from two members of the public in relation to grave stones which had been damaged.
The Clerk was asked to contact RCTCBC for an up-date.
5.10 AMENDED STANDING ORDERS The Clerk had made the necessary amendment and Councillors were presented with an amended copy of Standing Orders.
6.1 WAR MEMORIAL – SGT. ARTHUR PAGE A letter had been received from Mrs. Paula Griffiths who had been contacted by a Mr. Ted Powel asking that Sgt. Arthur Page name be inscribed on the cenotaph. Mr. Powel advised that Sgt. Page had been killed while serving his country on the 8th February 1943. It was RESOLVED: That this request be carried out and the Clerk to make the necessary arrangements.
6.2 RWE NPOWER RENEWABLES – TAFF ELY WIND FARM Members noted the contents of their letter dated 9th September 2011.
6.3 GREENMEADOW BOWEN – S137 FINANCIAL ASSISTANCE A completed grant application form had been received from this organisation. It was RESOLVED: That a sum of £200 be awarded to this organisation.
6.4 URDD GOBAITH CYMRU – FINANCIAL ASSISTANCE The contents of their letter dated September 2001 asking for financial support in respect of the Urdd National Eisteddfod 2012 was discussed. It was RESOLVED: That the Clerk forwards them a grant application form.
6.5 RCTCBC – REVIEW OF POLLING DISTRICTS AND POLLING PLACES REGULATIONS 2006. With reference to RCTCBC review notice dated 3rd October 2011, the Clerk was asked to write to RCTCBC advising the following:
Penrhiwfer Community Centre – That the new Penrhiwfer School has a ‘community’ room and that this should be considered for use as a Polling station.
Tref-y-Rhug School – That the Community Council agrees that the Scout Hall, Llantrisant Road is a suitable venue.
Tonyrefail Primary School – to advise that the school is located in Martins Crescent and not School Street as specified in their review
6.6 RCTCBC – LEADER’S ANNUAL REPORT Members noted receipt of the report.
7. PLANNING Councillor Neal Whitehead and Councillor Steve Kiff having previously declared an interest in Planning Item 7.2 left the room whilst this application was being discussed.
In respect of Planning Application 7.2 – The Community Council had already submitted an objection to RCTCBC.
There were no objections/observations made to any other applications placed on this month’s agenda.
7 (A)PLANNING APPLICATION 11/1017 – MINUTE NO. 7.9 SEPTEMBER 2011 An email had been forwarded in response to the community council’s observations which had advised that an amended set of drawings have been provided which shows a reduction in the height of the garage to 2.2 metres sloping back to 2.1 metres. It was RESOLVED: That the amended plans are acceptable to the Community Council.
7 (B) PLANNING APPLICATION NO. 11/1001/10 – LETTERS OF SUPPORT Members noted the contents of letters of support in respect of the abovementioned application
8. FOOTPATH REPORT Members noted and accepted the footpath report for October 2011.
9. ACCOUNTS FOR PAYMENT It was RESOLVED: To accept the accounts for payment as reported for October 2011.
10. MEMBERS/CLERKS REPORT The Clerk had received an email from Mr. Ken Roderick regarding ‘Youth Speaks Competition’ which is to be held in Ysgol Gyfun Llanhari on Thursday 1st December 2011. It was RESOLVED: That the Chairman will attend.
Councillor K. Godfrey asked the Clerk to enquire as to whether or not she would be able to attend as a guest.
It was reported that the drains outside of ‘Twin Pets’ in Mill Street were blocked. The Clerk would advise RCTCBC accordingly.
It was also reported that there is a lot of ‘dog’ waste at the bottom end of Mill Street particularly outside of No. 88. The Clerk would write to RCTCBC on this issue.
The Clerk was asked whether or not it was possible that for the Remembrance Day Service if there was a way of securing the wreaths from blowing around. The Clerk would discuss this matter with the Cemetery Supervisor Mr. Kevin Harrison.
11 SPEEDING OF VEHICLES GWERN HEULOG The Clerk was asked to write to RCTCBC regarding this problem which particularly affected The Meadows.
It was also reported that there was a S106 agreement placed on an earlier Planning Application that ‘Traffic Calming’ is placed between the junctions of Ely Valley Road and Tylcha Fach Terrace which has not been carried out. The Clerk would write to RCTCBC on this matter.
12. SENIOR CITIZENS CHRISTMAS DINNER – 7TH DECEMBER 2011 It was RESOLVED: That the tickets can be collected from the Community Hall on Tuesday 8th November and Tuesday 15th November on a 1st come 1st served basis. Tickets will be £1 with all proceeds going to charity.
13TO ACCEPT HALF YEARLY ACCOUNTS With the following amendment: That the balance carried forward date be amended to 31/3/11 and not 31/3/10 on the budget sheet, It was RESOLVED: That the accounts as presented are accepted.
14. DATE AND VENUE OF NEXT MEETING. The next meeting of the Council will take place on Thursday 10th November 2011