MINUTES of the MONTHLY MEETING of Tonyrefail & District Community Council held on THURSDAY 13th NOVEMBER 2014 at the Community Hall Prichard Street, Tonyrefail which commenced at 6.30 pm.PRESENT: Councillors: S. Kiff, S. Stevens, G. Powell, D. O. Jones, N. Harding, G. Evans, Mrs. D. Roberts, Mrs. C. Edwards and Mrs. K. Godfrey.In attendance: Mrs. P. Williams (Clerk)In the absence of the Chairman,The Vice Chairman Councillor D. Roberts took the Chair.1). APOLOGIES FOR ABSENCE1.1 APOLOGIES SUBMITTED AND ACCEPTEDA verbal apology was submitted for Councillor Alexandra Davies (Workcommitment in the U.S) and Councillor Austin Davies (Prior engagement).1.2). APOLOGIES NOT SUBMITTEDNone.2). DISCLOSURES OF PERSONAL INTERESTThere were no personal interests declared in matters pertaining to the agenda.3). MINUTES3.1 TO RECEIVE THE MINUTES OF THE REMEMBRANCE DAYCOMMITTEE MEETING HELD ON 28th OCTOBER 2014Members noted the above minutes.3.2 TO APPROVE AND CONFIRM THE MINUTES OF:The minutes of the Monthly Meeting and the Grants Meeting both held onThursday 11th September 2014, the minutes of the Events Committee Meetingheld on Wednesday 22nd October 2014 were all confirmed and approved as acorrect record. With the amendment of Minute No. 6.1 of the Remembrance Day CommitteeMeeting held on Tuesday 28th October 2014 to read June 2015 the minuteswere confirmed and approved as a correct record.4). PUBLIC BREAKThere were no members of the public present.5). MATTERS ARISING FROM THE MINUTES5.1 STREAM CONTAMINATION NEAR LLYS TYLCHA FAWRIt was RESOLVED: To remove this item from the agenda5.2 PROVISION OF BUS SHELTERSThe Clerk advised that she had spoken with Bridgend Groundwork and that atthis time there were no 2nd hand bus shelters available.It was RESOLVED: That the Clerk obtains a quotation for a bus shelter to besited in Bryngolau which will also include the cost of the site preparation.5.3 COUNCIL FACE BOOK MANAGEMENTIt was RESOLVED: That both Councillors S. Stevens and Alexandra Davies would have the responsibility of the Face book and Twitter accounts on behalf of the Community Council.5.4 FILLING OF SALT BINS FOR 2014/15It was RESOLVED: To note the contents of RCTCBC letter dated 3rd November 2014 advising that the refilling/renewing of salt bins is underway.The Clerk was asked to contact RCTCBC in respect of a replacement bin for Garth Street, Coedely.5.5 SCHOOL CROSSING PATROL – TREF-Y-RHUG SCHOOLCouncil were disappointed again with the response from RCTCBC letterdated 8th October 2014. It was RESOLVED: That the Clerk writes to theTonyrefail County Borough Councillors, Mick Antoniw A.M and Owen Smith M.P.5.6 VILLAGE/SPEED SIGN – COEDELYMembers noted the contents of an email from Mr. Hayes and it as RESOLVED:That in light of the comments made in the email that the Clerk write to RCTCBCon this matter.5.7 MEMBER SERVICES HOTLINEIt was RESOLVED: To note the contents of an email from RCTCBC dated 23rdOctober advising that the Member Services Hotline for Borough Councillors was not available for Community Councillor use.5.8 SHARING AN APPRENTICEIt was RESOLVED: To remove this item from the agenda.6. CORRESPONDENCE6.1 RCTCBC – FENCING TO REAR OF CWMLAI SCHOOL TONYREFAILFollowing a complaint by the Community Council to RCTCBC the work on thefencing to the rear of Cwmlai School has been replaced.6.2 RHONDDA CYNON TAFF TOWN TWINNING ASSOCIATIONIt was RESOLVED: To note the information.6.3 WELSH GOVERNMENT – THE REVIEW OF DESIGNATED LANDSCAPES IN WALESIt was RESOLVED: To note the information in their letter dated 14th October.6.4 RCTCBC – COUNCIL TAX PRECEPTS 2015- 2016It was RESOLVED: That the Budget and Precept Meeting would be heldimmediately after the December Monthly meeting which will take place onThursday 11th December 2014 if the Tax base has been received in time fromRCTCBC.6.5 TONYREFAIL & DISTRICT U3A – THANK YOU LETTERIt was RESOLVED: To note their letter dated 11th October.6.6 INDEPENDENT REMUNERATION PANEL FOR WALES – DRAFTANNUAL REPORTIt was RESOLVED: To note the Annual Report.6.7 PLANNING AID WALES – COMMUNITY PLANNING SEMINAR – 18THNOVEMBER 2014It was RESOLVED: To note the details of the Seminar6.8 KEITH EVANS SOLICITORS – TRANSFER OF BUSINESS TOABERGAVENNYIt was RESOLVED: To note the new business address.6.9 MID RHONDDA MODELLING CLUB – THANK YOU LETTERIt was RESOLVED: To note their letter dated 21st October.6.10 NATURAL RESOURCES WALES - TREE IN WALES’ TOWNS AND CITIESIt was RESOLVED: To note the information in their letter dated 20th October.6.11 RCTCBC – PROPOSALS TO REORGANISE SCHOOL PROVISION IN THE RHONDDA AND TONYREFAIL AREACouncillors were disappointed with the proposals and it was RESOLVED: Thatthe Clerk writes to the 3 County Borough Councillors for Tonyrefail, Mr OwenSmith M.P and Mr. Mick Antoniw A.M as the Community Council feels that Welsh Medium Education needs to be addressed to incorporate the capacity identified in a previous report of 390.6.12 SOUTH WALES FIRE & RESCUE SERVICE – PUBLISHED STAGE 2IMPROVEMENT PLAN 2013/14 REQUEST FOR FEEDBACK.It was RESOLVED: To note the email information dated 31st October.7. PLANNINGWith the exception of Planning Application 14/1324/13 there were neither objections nor observations made in respect of any of the other applications placed on this month’s agenda.It was RESOLVED: That the Clerk writes to RCTCBC in respect of 14/1324/13 objecting on the grounds of Access and Egress, Natural Wildlife, Drainage and that the planning application is outside of the settlement boundary.8. FOOTHPATHS8.1 TO RECEIVE FOOTPATH REPORT FOR OCTOBER/NOVEMBER 2014It was RESOLVED: To note the reports.8.2 FOOTPATH NO. 63Following a site meeting with Councillors S. Stevens, G. Powell and RCTCBCFootpath Officer, Footpath No. 63 will be re-opened.8.3 FOOTPATH NO. 45 – LEWIS ARMS ROAD – GATE LOCKEDIt was RESOLVED: To remove this item from the agenda as there is no lockedgate on this footpath.9. ACCOUNTS: TO ACCEPT AND APPROVE:9.1 ACCOUNTS PAID SEPTEMBERIt was RESOLVED: To approve and accept the accounts paid for September.9.2 ACCOUNTS PAID OCTOBERIt was RESOLVED: To approve and accept the accounts paid for October.9.3 TO ACCEPT YEARLY ACCOUNTSIt was RESOLVED: To approve and accept the Budget report and the Monthly Statement of accounts as at 30th September 2014.10. TO RECEIVE: MEMBERS AND CLERKS REPORTS10.1 CLERKS REPORTThe Clerk had nothing to report this month.10.2 MEMBERS REPORTThe following items were reported:a). Issue with culvert opposite Penrhiwfer Church. The Clerk was asked to write to the County Borough Councillors to ask that they address this concern withRCTCBC.b). Lewis Arms Road – road re-surfacing had been carried out outside of 5 cottages but 4 cottages with elderly residents have not had the road outside of their properties re-surfaced. The Clerk was asked to write to the County Borough Councillors to ask that they address this concern with RCTCBC.c). Ely Valley Road – some lighting columns not lit at night. The Clerk was asked to write to RCTCBC.d). 2 Footpath signs need replacing. The Clerk was asked to write to the Footpath Officer.e). RCTCBC – Black Bag Collection. It was reported that as there is now a limit on the amount of black bags that residents can use for refuse that Fly Tipping has increased. Concern was also raised with Fly Tipping by builders wherebyBuilders Rubble and Asbestos has been ‘dumped’. The Clerk was asked to write to RCTCBC with the council’s concerns.f). Councillor K. Godfrey gave an interesting report on her attendance at theunveiling of a memorial for the late John Hopla in the Heritage Centre inTrehafod. Mr. Hopla was the leader of the Tonypandy Riots.g). Traffic Calming Measures – Speed Camera outside of Thomastown Community Centre. The Clerk was asked to write to RCTCBC.h). A report was given on the recent meeting with the Chamber of Trade in respect of parking issues in Tonyrefail.i). A report was given on the Funding required for Penrhiwfer Church.11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETINGIt was reported that Parking problems and illegal parking were issues that were raised at the last PACT meeting.COUNCILLOR G. EVANS GAVE HIS APOLOGIES AND LEFT THE MEETING12. TRANE CEMETERY:12.1 LAND ADJACENT TO TRANE CEMETERYThe Clerk had received a telephone call today from the Developer advising that progress is being made and subject to all documents being signed and approved prior to the RCTCBC Planning Meeting on the 18th December the land swap would proceed.12.2 CEMETERY WALLThe Clerk had spoken with the Developer today and he would chase this matter up.13. ALLOTMENTS:13.1 HARD STANDING ADJACENT TO PRICHARD STREET ALLOTMENTSIt was RESOLVED: To note and accept the contents of RCTCBC letter dated 24th September 2014.13.2 PUBLIC LIABILITY INSURANCEIt was RESOLVED: That the Allotment Committee would meet in 2015 to discuss this item.13.3 INDIVIDUAL ALLOTMENT SITE TENANCY AGREEMENTS ANDCONSTITUTIONSIt was RESOLVED: That the Allotment Committee would meet in 2015 to discuss this item.13.4 TO REVIEW COMMUNITY COUNCIL’S TENANCY ALLOTMENT AGREEMENTIt was RESOLVED: That the Allotment Committee would meet in 2015 to discuss thisitem.13.5 BARBED WIRE – TYLCHA WENIt was RESOLVED: That the Allotment Committee would meet in 2015 to discuss thisitem.14. HEALTH & SAFETY – DATE OF SITE MEETINGIt was RESOLVED: That the Health & Safety Committee would meet in 2015.15. PROJECTS15.1 CHRISTMAS EVENT 2014 – SEE MINUTES OF EVENTS COMMITTEE HELD ON 11TH SEPTEMBER 2014 AND 22ND OCTOBER 2014.A discussion took place on the Events Poster for Saturday 6th December 2014. It was RESOLVED: That the Community Council would undertake the cost of the printing of the revised Poster.The Clerk provided Members with the Agenda for the next Events Committee meeting to be held on Thursday 20th November at Capel Farm at 7.00 pm.15.2 SENIOR CITIZEN’S CHRISTMAS DINNER 2014The Clerk advised that tickets will be on sale at the Community Hall, Prichard Street on Tuesday 18th and Tuesday 25th November between the hours of 10.00 am and 12.00 pm.16. PUBLICITY:16.1 NEWSLETTERIt was RESOLVED: To defer until 2015.17. REMEMBRANCE DAY 2014 – REPORT17.1 REMEMBRANCE DAY PARADE AND SERVICEA report was given on the Parade and the service held on Remembrance Sunday and Council wanted to thank Mr. Kevin Harrison the Cemetery Supervisor for all his help on the day.17.2 ST. GEORGE’S METHODIST WAR MEMORIAL CHURCHFurther to the Clerk obtaining further information in respect of a plaque being erected by RCTCBC on Armed Forces Day in 2015 and after liaising with Councillors no plaque will be erected by the Community Council and no parade took place from St. George’s this year.18. HAND RAILS – LLYS YR EFAILIt was RESOLVED: To note the email from Hafod Housing advising that the handrail requested by the Community Council some time ago will be installed as soon as possible.19. FINANCIAL ASSISTANCE19.1 THOMASTOWN COMMUNITY CENTRE – DEFERRED FROM SEPTEMBERAs no Grant form had been submitted, it was RESOLVED: To remove this item from the agenda.19.2 TONYREFAIL SCHOOL TEA DANCE – DEFERRED FROM SEPTEMBER MEETINGOwing to the lack of ticket sales the Tea Dance had been cancelled.19.3 REQUEST FOR FINANCIAL ASSISTANCE – PAST CARERS GROUP RCTIt was RESOLVED: That no financial assistance is awarded to this organisation19.4 REQUEST FOR FINANCIAL ASSISTANCE - PERKIN ELMER SHORT GREEN BOWLS CLUBAs no Balance Sheet had been submitted, it was RESOLVED: To remove this item from the agenda.19.5 REQUEST FOR FINANCIAL ASSISTANCE – NATIONAL EISTEDDFODIt was RESOLVED: That no financial assistance is awarded to this organisation19.6 BOBATH CHILDREN’S THERAPY CENTRE WALESIt was RESOLVED: That a grant of 150 is awarded to this organisation under S137 of the LGA 1972.20. MOUNTAIN VIEW – MAINTENANCE OF PLAYING FACILITIESAn email had been received from a concerned resident in respect of the lack of maintenance of the playing facilities at Mountain View by the Developer Taylor Wimpey.It was RESOLVED: That the Clerk writes to RCTCBC in order for them to pursue this issue withthe developer.21 REQUEST FOR DIGITAL SPEED SIGN: COLUMN NO. 17 ABOVE HAFOD WEN LLANTRISANT ROAD, TONYREFAILA request had been made for the abovementioned. It was RESOLVED: That the Clerk write to RCTCBC to accommodate this request and to also request that other sites in the Community Council area has use of this facility.22. SCHOOL GOVERNOR VACANCIES22.1 CWMLAIIt was RESOLVED: That Councillor Shawn Stevens would represent the Community Council as a School Governor at Cwmlai.22.2 TONYREFAIL PRIMARY SCHOOLIt was RESOLVED: That Councillor Clare Edwards would represent the Community Council as a School Governor at Cwmlai.22.3 WILLIAMSTOWN PRIMARY SCHOOLIt was RESOLVED: That Councillor Dan Owen Jones would represent the Community Council as a School Governor at Williamstown.23. TO AGREE: DATE & VENUE OF NEXT MEETINGIt was RESOLVED: That the next Monthly Meeting of the Community Council would be held on Thursday 11th December 2014 at the Community Hall, Prichard Street, Tonyrefail at 6.30 pm.The meeting closed at 8.15 pm.