Minutes of the Monthly Meeting of Tonyrefail & District Community Council held on Thursday 10thNovember 2011 at Tonyrefail Community Hall, Pritchard Street, Tonyrefail which commenced at 6.30 p.m Present: Councillors: Messrs. M. Jenkins (Chairman), S. Stevens, S. Kiff, Mrs. B. Jenkins, Mrs. K. Godfrey and Mrs. D. Roberts In Attendance: Mrs. P. Williams (Clerk) 1 APOLOGIES Apologies for absence were received from Councillors R.B. McDonald (Planning meeting RCTCBC), B. McDonald, A. Wharton, S. Ambani, and N. Whitehead (all owing to illness) 2. DISCLOSURES OF PERSONAL INTEREST Councillor Mrs. D. Roberts declared in interest in Minute No. 6.4. 3. CONFIRMATION OF MINUTES The minutes of the Month meeting held on 13th October 2011 were confirmed as a correct record. 4. PUBLIC BREAK There were no members of the public present. 5. MATTERS ARISING FROM THE MINUTES 5.1 SITE MEETING 15TH SEPTEMBER 2011 The Clerk had received the same advice and advised that it is only the Public Ombudsman that can state whether or not a Member has broken the Code of Conduct, and if the complainant wished to pursue the matter further he should contact the Monitoring Officer in RCTCBC. 5.2 SALT BINS – GWERN HEULOG/THE MEADOWS Members noted the contents of a letter from Mr. Howard Thomas in RCTCBC dated 31st October advising that in respect of Gwern Heulog owing to limited resources they are not in a position to accommodate this request this winter, but the request will be kept on file for consideration winter 2012. The Meadows have as yet not been adopted and therefore are not currently maintained at public expense and as such the request for Salt Bins in this area cannot be considered. 5.3 LAND ADJACENT TO TRANE CEMETERY The minutes of the Site Meeting were confirmed as a correct record. The Clerk had written to Dorchester Land with the Councils proposals but as yet had received no response. 5.4 COMMUNITY HALL – CAR PARK LIGHTING The light in the car park has now been installed. 5.5 BUS STOP HAFOD WEN/HIGHLANDS, TONYREFAIL It was RESOLVED: To remove this item from the minutes, as it is not possible to provide a bus stop location in this particular area.
5.6 MEMORIAL SAFETY – TRANE CEMETERY Proceeding. 5.7 STONE PILLARS – PENRHIWFER ROAD No reply had been received from RCTCBC. The Clerk was asked to write again. 5.8 JUNCTION OF FOOTPATH No’s 103, 105 AND 106 TREF-YRHUG SCHOOL The Clerk had met with the landowner but he is not prepared to remove the barbed Wire as his gates have been damaged on many occasions by people jumping on them. 5.9 RIGHT OF WAY BLOCKED OFF – PRETORIA ROAD The Clerk had been advised by Cllr. R.B. McDonald that the right of way had been blocked off due to safety reasons whilst construction of a garage is taking place, and that this is only a temporary arrangement. 5.10 PRICHARD STREET ALLOTMENTS Proceeding. 5.11 AINON CHAPEL The Clerk had received no response from Cllr. E. Hanagan. 5.12 WAR MEMORIAL – SGT. ARTHUR PAGE Proceeding. 5.13 YOUTH SPEAKS COMPETITION – YSGOL GYFUN LLANHARI It was reported that the Chairman Cllr. M. Jenkins, Cllr. Mrs. B. Jenkins and Cllr.Mrs. K. Godfrey will attend the above event on 1st December 2011. 5.14 DRAINS – MILL STREET, TONYREFAIL A reply had been received from Mr. Nigel Wheeler in RCTCBC dated 27th Octoberadvising that the highway gulleys were cleansed on 25th October 2011. 5.15 DOG WASTE – MILL STREET, TONYREFAIL The Clerk had spoken with the Enforcement Officer in RCTCBC who advised that that early morning patrols are being carried out in the area and that they are aware of the problem and that he will keep the Community Council informed of the situation. 5.16 SPEEDING OF VEHICLES – GWERN HEULOG/THE MEADOWS The Clerk had written to RCTCBC in respect of traffic calming works which had not been completed between the junctions of Ely Valley Road and Tylcha Fach Terrace. A reply had been received from Mr. Phil Bristow in RCTCBC advising that he acknowledges that the traffic calming works have not been completed despite the Phase 2 development nearing completion. He is in discussion with the Council’s Transportation Section and Legal Officers about this matter and he will inform us of the outcome as soon as they are concluded. In respect of speeding the Clerk had spoken to Mr. Ray Howells in RCTCBC and he advised that he knows that there are plans for traffic calming to be installed throughout the whole estate. He further advised that there is nothing RCTCBC can do but the residents could ask the Developer to carry out a “Speed Volume Survey” which consists of cables across the road which monitors speed, traffic, time of day etc. over a weekly period and if, and only then if there is hard evidence then the residents could approach RCTCBC to carry out speed checks. 6. CORRESPONDENCE 6.1 S137 FINANCIAL ASSISTANCE Members noted both the Thank You letters from Tonyrefail Local Committee of Cancer Research U.K and Tonyrefail Environment Association. 6.2 TONYREFAIL A.B.C – S137 FINANCIAL ASSISTANCE It was RESOLVED: Under S137 of the LGA 1972 that a grant of £200 is awarded to this organisation. 6.3 COEDELY COMMUNITY CENTRE - S137 FINANCIAL ASSISTANCE It was RESOLVED: Under S137 of the LGA 1972 that a grant of £200 is awarded to this organisation. 6.4 TONYREFAIL LADIES CHOIR – S137 FINANCIAL ASSISTANCE Having declared an interest, Cllr. Mrs. D. Roberts took no part in the discussion. It was RESOLVED: Under S137 of the LGA 1972 that a grant of £200 is awarded to this organisation. 6.5 THE QUEEN’S DIAMOND JUBILEE BEACONS Members noted the ‘Guide to Taking Part’ 7. PLANNING There were no objections/observations made to any of the applications placed on this month’s agenda. 8. FOOTPATH REPORT Members noted and accepted the footpath report for November 2011. 9. ACCOUNTS FOR PAYMENT It was RESOLVED: To accept the accounts for payment as reported for November 2011. 10. MEMBERS/CLERKS REPORT The Clerk advised that a letter had been received from RCTCBC in respect of Council Tax Precepts for 2012-2013. It was RESOLVED: That a Budget/Precept meeting will take place immediately after the Monthly Meeting in December. The Clerk was asked to include on the Agenda for future meetings: To Receive Monthly Report from the PACT meetings. 11. TO APPROVE: ANNUAL RETURN FOR YEAR ENDING 31ST MARCH 2011 Members noted the contents of Mazar’s (Auditors) letter dated 31st October 2011. It was RESOLVED: To certify Section 3 and approve the Annual Return in accordance with Regulation 8B and 9 of the Accounts and Audit (Wales) Regulations 2005 as amended.
12. DATE AND VENUE OF NEXT MEETING. The next meeting of the Council will take place on Thursday 8th December 2011. The meeting closed at 7.05 pm