tonyrefail & district community council
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CLERK
Mrs Pauline Williams
COEDELY WARD
Cllr. Cameron Wells
 
COLLENNA WARD
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Webb
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Danny Grehan
 
TYNYBRYN WARD
Cllr. Mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - May 2014

 
Minutes of the MONTHLY MEETING of Tonyrefail & District Community Council held on THURSDAY 15th MAY 2014 at the Capel Farm Resource Centre, Capel Farm, Tonyrefail, which commenced at 7.05 pm.
 
Present: Councillors: Messrs. Austin Davies (Chairman), S. Kiff, S. Stevens, G. Evans, Mrs. D. Roberts (Vice Chairman) and Mrs. C. Edwards.
 
In Attendance: Mrs. P. Williams (Clerk)
 
1. APOLOGIES FOR ABSENCE
 
1.1 APOLOGIES SUBMITTED AND ACCEPTED
Apologies for absence were submitted by Councillors Greg Powell (Holidays), Neil Harding (Work Commitment) and Alexandra Davies (Work Commitment). It was RESOLVED: To approve and accept the apologies.
 
1.2 APOLOGIES NOT SUBMITTED
No apology was received from Councillor K. Godfrey.
 
2. DISCLOSURES OF PERSONAL INTEREST
Councillor S. Stevens disclosed a personal interest in Minute No. 7.1 – I am an Assistant Scout Leader with 1st Tonyrefail Scout Group in the neighbouring Church building. I have submitted comments to RCTCBC on the application prior to the Community Council meeting.
 
3. CONFIRMATION OF MINUTES
The minutes of the Monthly Meeting and the Events Committee Meeting both held on Thursday 10th April 2014 together with the minutes of the Extraordinary Meeting held on Monday 28th April were confirmed as a correct record.
 
4. PUBLIC BREAK
There were no members of the Public present.
 
5. MATTERS ARISING FROM THE MINUTES.
 
5.1. LLYS-YR-EFAIL - HANDRAILS
In view of the email reply from Hafod Housing dated 17th April advising that the funds which had been made available to carry out the work had been used elsewhere and that they would try and make further funds available in November 2014. It was RESOLVED: To place this item on the October 2014 agenda.
 
5.2 TREF-Y-RHUG SCHOOL, OVERGROWTH ON FOOTWAY
Waiting reply from Councillor P. Wasley on this matter.
 
5.3 PARKING ISSUES – PRETORIA ROAD
Waiting reply from Councillor P. Wasley on this matter.
 
5.4 PARKING ISSUES – HIGH STREET
It was RESOLVED: That the Clerk writes to RCTCBC in respect of the parking bay on High Street adjacent to Doctors Corner.
 
5.5 WILLIAMS REPORT
Members noted the email and report from Mick Antoniw AM and it was RESOLVED: That Councillor Austin Davies would represent the Community Council on this matter.
 
5.6 PARKING ISSUES – PENRHIWFER ROAD.
Members noted the reply from RCTCBC dated 30th April 2014 advising that this was not an issue for the Civil Enforcement Officers. The Clerk advised that she had written to the Police on this matter.
 
6. CORRESPONDENCE
 
6.1 CAMPAIGN FOR THE PROTECTION OF RURAL WALES – ANNUAL MEMBERSHIP
It was RESOLVED: That the Annual subscription is renewed.
 
6.2 SOUTH WALES FIRE SERVICE ‘FIRE COVER’ REVIEW
It was RESOLVED: That the Clerk would liaise with the Chairman in respect of completing
the questionnaire to retain the Porth depot.
 
6.3 ONE VOICE WALES - DEVOLUTION OF SERVICES – TRAINING MODULE
It was RESOLVED: To note the information. The Clerk advised that she would be
undertaking the training either at Penarth or Hirwaun.
 
6.4 ONE VOICE WALES – THE ELECTORAL COMMISSION – EUROPEAN
PARLIAMENTARY ELECTIONS
It was RESOLVED: To note the information received by email dated 9th April 2014 in
respect of the above mentioned.
 
6.5 WELSH GOVERNMENT – GOVERNANCE IN SMALL PUBLIC BODIES
It was RESOLVED: To note the information received by email dated 30th April 2014.
 
6.6 TAFF ELY RAMBLERS – PROGRAMME OF WALKS
It was RESOLVED: That the ‘Programme of Walks’ would be placed on the council’s website and on the Face book page.
 
6.7 SLCC – CONFERENCE FOR WALES – WEDNESDAY 4TH JUNE
It was RESOLVED: That the Clerk may attend.
 
6.8 ONE VOICE WALES – TRAINING ON DEVOLUTION OF SERVICES
See Minute 6.3 above.
 
6.9 COMMUNITIES 1ST TONYREFAIL – COMMUNITY EVENT JUNE 15TH
It was RESOLVED: To note the information
 
6.10 ONE VOICE WALES – TRAINING ON COMMUNITY PLANNING
Councillor Clare Edwards was interested in attending this training event together with some
other training courses. It was RESOLVED: That the Councillor Edwards and the Clerk would liaise on this matter.
 
6.11 ONE VOICE WALES – WORKSHOP – DATA PROTECTION AND FREEDOM OF INFORMATION.
The Clerk advised that she may attend this training course. It was RESOLVED: To note the information on the workshop.
 
6.12 COUNTY BOROUGH COUNCILLOR PAUL WASLEY – C.I.L
It was RESOLVED: To note the information in Councillors Wasley’s email dated 1st May.
 
6.13 TONYREFAIL SCHOOL – LITTER PROBLEMS, TYN-Y-BRYN PARK – REPLY.
It was RESOLVED: To note the contents of the letter from Tonyrefail School advising that
the issues of litter will be addressed.
 
7. PLANNING
Councillor S. Stevens declared a Personal interest in Planning Application 14/0349/13 in Minute No. 2 above remained in the meeting.
 
It was RESOLVED: To note the planning applications received this month, with the exception of Planning Application No: 14/0349/13.
In respect of Planning Application No. 14/0349/13 it was RESOLVED: That the Clerk writes to RCTCBC objection on the grounds of ‘access and egress, traffic and sensitive nature of the burial ground.
 
8. FOOTPATH REPORT
It was RESOLVED: To accept and approve the Footpath report for May as presented.
 
9. ACCOUNTS
 
9.1 ACCOUNTS PAID
It was RESOLVED: To accept and approve the accounts paid for April 2014.
 
9.2 TO ACCEPT AND APPROVE: YEAR END ACCOUNTS AS AT 31ST MARCH 2014
It was RESOLVED: To accept and approve the following information as presented:
 
a). Cash Book Reconciliation as at 31st March 2014
b). List of Creditors and Debtors as at 31st March 2014
c). List of Outstanding Cheques as at 31st March 2014
d). Bank Reconciliation including Debtors and Creditors as at 31st March 2014
e). Staff Costs for 2013/14
f). Income and Expenditure Balance Sheet as at 31st March 2014
g). Income and Expenditure Account as at 31st March 2014
Members thanked the Clerk for a job well done and asked that it be recorded in the minutes.
 
10. TO RECEIVE: MEMBERS AND CLERKS REPORT
10.1 CLERKS REPORT
The Clerk had been approached by RCTCBC in respect of offering Work Experience. Council advised that this would be a matter for the Clerk and that it would be at her discretion. The Clerk had been approached by PCSO Alan Blackburn in respect of the CCTV camera on the square. The Clerk was asked to invite PCSO Alan Blackburn to the next Monthly meeting.
 
10.2 MEMBERS REPORT
It was reported that the access road to Park Lane Medical Practice was in a deplorable
condition. The Clerk was asked to write to the surgery in respect of this matter.
 
It was reported that there is a problem with ‘pigeons’ in Tonyrefail. The Clerk was asked to write to RCTCBC on this matter.
 
11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETING
Town centre parking was once again addressed and council was informed that a petition and campaign to address this serious problem which is affecting local businesses had been set-up.
 
12. TRANE CEMETERY
 
12.1 LAND ADJACENT TO TRANE CEMETERY
In respect of the land transfer no further information had been received.
The Clerk advised that there is only about 6 1/2 years left for burials/cremations in Trane cemetery should the land transfer not transpire. It was RESOLVED: That the Clerk writes to RTCBC highlighting the Council’s concerns.
 
12.2 CEMETERY WALL
Proceeding.
 
12.3 TREES
It was RESOLVED: To proceed with the ‘reducing back’ of the trees adjoining a
neighbouring property as per Oakdale Tree & Gardening Services quote of 400.
12.4 OPTIONS FOR AREA OF LAND WHICH HAS BEEN CLEARED IN CEMETERY
Options were discussed and the Clerk was asked to bring back information to Council in the next Monthly meeting.
 
13 ALLOTMENTS
 
13.1 TO CONFIRM DATE OF ANNUAL INSPECTION
It was RESOLVED: That the Allotment Committee would carry out the Annual Inspection of the allotments on Wednesday 11th June at Penrhiwfer Road and Tylcha Wen. A further Committee meeting would take place on Wednesday 18th June at Llantrisant Road, The Avenue and Prichard Street.
 
13.2 TO CONFIRM DATE OF THE JUDGING OF THE ALLOTMENTS
The Clerk to make the necessary arrangements.
 
13.3 TO DISCUSS ALLOTMENT PRIZES FOR 2014
It was RESOLVED: That the Clerk purchases 5 Trophies and to organise the return of the
Trophy from the Overall Winner for 2014 in order that this can be re-presented to this year’s winner.
 
13.4 DATE OF PRESENTATION OF ALLOTMENT PRIZES
It was RESOLVED: That the Clerk would liaise with Tonyrefail & District Gardening Club to confirm the date of this year’s Annual Garden show in order that the allotment prizes can be presented.
 
14 HEALTH AND SAFETY UP-DATE
 
14.1 TO SET DATE AND TIME FOR HEALTH & SAFETY SITE MEETING
It was RESOLVED: That the Health & Safety Committee would meet on Thursday 26th June at 10.00 am in the Office at Trane Cemetery.
 
15. CHRISTMAS 2014
The next meeting of the Project/Events Committee which consists of all members will take place immediately after the Monthly meeting to be held on Thursday 12th June.
 
16. PUBLICITY
It was RESOLVED: That the subject of Newsletters/Flyers is placed on the June agenda.
 
17. P.A. SYSTEM
It was RESOLVED: That the Chairman would liaise with Councillor N. Harding on this matter.
 
18. REMEMBRANCE DAY 2014
18.1 COMMITTEE MEETING – DATE TO BE SET
 
It was RESOLVED: That the Remembrance Day Committee would meet on Wednesday 2nd July 2014 at the Capel Farm Resource Centre. Clerk to liaise with PCSO Alan Blackburn, RBL Members and Rev. Ruth Moverley.
 
18.2 MARCHING BAND
To date there has been no success in locating a neither Marching Band nor Drummer. The
Clerk asked for the information to be placed on the Website and on Face book.
 
18.3 PROVISION OF POPPY SEEDS
It was RESOLVED: Not to proceed with the planting of poppy seeds around the cenotaph.
19. BLACK PRINCE PLAQUE – UPDATE
The Clerk had located the plaque and was waiting it to be delivered to the Community Council.
 
20. CROSSING FACILITIES – PENRHIWFER ROAD
Council is concerned regarding the lack of a crossing facility near the Co-operative Store on
Penrhiwfer Road. It was RESOLVED: That the Clerk writes to RCTCBC on this issue.
 
21. DROPPED KERBS – THOMASTOWN
Concern is raised regarding the lack of ‘dropped kerbs’ to access the Community Centre in Thomastown. It was RESOLVED: That the Clerk writes to RCTCBC on this issue.
 
22. TO REVIEW – FINANCIAL & BUSINESS RISK ASSESSMENT.
Members reviewed the Financial & Business Risk Assessment and it was RESOLVED: That no changes are required.
 
23. TO ACCEPT AND APPROVE:
 
23.1 INTERNAL AUDITOR’S REPORT FOR 2013/2014
Having been issued with copies of the report it was RESOLVED: To approve and accept the Auditor’s Report as presented.
 
23.2 PAGES 1, 2, 3 AND 4 OF THE ANNUAL RETURN FOR YEAR END 31/3/2014
Council had been issued with copies of the abovementioned and it was RESOLVED: To
approve and accept Pages, 1, 2, 3 and 4 of the Annual Return.
 
24. CASUAL VACANCY – PENRHIWFER WARD
The Clerk reported that an Election had been called for the above vacancy and this will be handled by RCTCBC.
 
25. DATE AND VENUE OF NEXT MEETING
It was RESOLVED: That the next Monthly meeting of the Council will take place on Thursday 12th June 2014 at 6.30 in The Community Centre, Prichard Street, Tonyrefail.
 
The meeting closed at 8.55 pm
 

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