Minutes of the Monthly Meeting of Tonyrefail & District Community Council held on Thursday 9th May 2013 at The Community Centre, Prichard Street, Tonyrefail which commenced at 7.12 pmPRESENT: Messrs. S. Stevens, S. Kiff, H. Jones, A. Davies, N. Harding, G. Powell, G. Evans, Mrs. D. Robert, Mrs. K. Godfrey and Ms. A. Davies.In Attendance: Mrs. P. Williams (Clerk)1 APOLOGIESThere were no apologies for absence.2. DISCLOSURES OF PERSONAL INTERESTCouncillor G. Evans declared an interest in Minute No. 5.1 (Member of St. Albans) and took no part in the discussion.3. CONFIRMATION OF MINUTESThe minutes of the Monthly meeting held on Thursday 11th April together with the minutes of the Allotment Committee meeting held on Wednesday 1st May 2013 were confirmed as a correct record.4. PUBLIC BREAKThere were no members of the public present.5. MATTERS ARISING FROM THE MINUTES.5.1 TAKING THE COMMUNITY COUNCIL ON THE ROADA discussion took part on the availability of St. Albans church to the council. It was RESOLVED: That the Clerk makes enquiries as to the hire of the venue for council meetings. Councillor Glen Evans declared an interest and took no part in the discussion.The Clerk advised that no reply had been received from Williamstown School. It was RESOLVED: That Councillor Ms. A. Davies will take the matter up directly with the school.5.2 BUS SHELTER – BRYNGOLAUPublic Consultation ends on 24th May. It was RESOLVED: That the Clerk will contact RCTCBC in respect of ownership/future maintenance.5.3 CODE OF CONDUCT TRAININGThe Clerk advised that Code of Conduct training will take place on Thursday 13th June @ 6.30 prior to the Monthly meeting being held on the same date.5.4 TONYREFAIL SCHOOL – ASTROTURF FACILITYAs no reply had been received it was RESOLVED: That the Clerk writes to the School with a copy to the School Governors.5.5 SCHOOL STREET - GRITTINGIt was RESOLVED: That the Clerk writes to RCTCBC to request that all access roads to Schools and Day centre’s in the Tonyrefail & District Community Council are included in their ‘ Precautionary Salting Network’ programme.Councillor Neil Harding, owing to a work commitment gave his apologies and left the meeting at 7.30 pm.6. CORRESPONDENCE6.1 ONE VOICE WALES – THE OMBUDSMAN CASEBOOK ISSUE 12Members noted the information from One Voice Wales in respect that the ‘casebook’ can be viewed online.6.2 ONE VOICE WALES – TRAINING PROGRAMMEMembers noted the information received from One Voice Wales in respect of their training programme for January – July 2013.7. PLANNING7.1 – 7.7 PLANNING APPLICATIONSThere were no observations/objections made in respect of the planning applications placed on this month’s agenda. 7.8 PROPOSED SOLAR PARKProceeding8. FOOTPATH REPORT FOR MAY 2013Members noted the footpath report for May 2013.9. ACCOUNTS 9.1 ACCOUNTS PAID APRIL 2013It was RESOLVED: To accept the payments as presented for April 2013. 9.2 TO ACCEPT AND APPROVE YEAR END ACCOUNTS AS AT 31/3/2013A copy of the following accounts information was presented to Council:Cash Book ReconciliationList of Creditors and DebtorsOutstanding ChequesBank Reconciliation including Creditors and DebtorsStaff CostsIncome and Expenditure Balance SheetIncome and Expenditure AccountIt was RESOLVED: To approve and accept the accounts as presented.9.3 TO ACCEPT INTERNAL AUDITOR’S REPORT AND ANNUAL RETURNIt was RESOLVED: To approve and accept the ‘Internal Auditors Report and the ‘Annual Return’ as presented.10. TO RECEIVE: MEMBERS AND CLERKS REPORT10.1 CLERKS REPORTThe Clerk advised that she had received no response from Williamstown School in respect of Councillor H. Jones meeting with Mr. Manley, Head-teacher. Councillor Ms. A. Davies will take this matter up with the school.10.2 MEMBERS REPORT It was reported by Members that the fence on Waunrhydd Road had been repaired.It was reported that the fence in Edmondstown Park had not been repaired. The Clerk to contact RCTCBC.The Clerk was asked to contact RCTCBC in respect of the steps in Nant-Eirin.11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETINGIt was reported that the next PACT meetings of Tonyrefail East and Tonyrefail West will be held on the 20th May in the Community Hall, Prichard Street, and also at Tonyrefail School at 6.00 pm.12. TRANE CEMETERY12.1 LAND ADJACENT TO TRANE CEMETERYThe Clerk advised that she had received a telephone call from RCTCBC and that they need to know how much burial space is left at Trane currently and also how many burials the adjoining land offered by the Developer would create. It was RESOLVED: That the Clerk contacts RCTCBC to ask if they could assist on this matter.12.2 CEMETERY WALLThe Clerk advised that she is waiting further quotes prior to submission to the Insurance Company13 ALLOTMENTSAs there were no representation from ‘The Avenue’ at the Allotment Committee meeting held on 1st May, the Clerk had been informed that someone would attend this evenings meeting, but no-one was present. It was RESOLVED: That the Clerk invites representatives from The Avenue allotments to the next meeting of the Council in June or if this is not convenient to them that they be asked for a suitable time and date that the Council can meet with them.The Clerk had written to RCTCBC in respect of Barbed Wire, The Keeping of Livestock and Bonfires and is waiting their reply.It was RESOLVED: That the Allotment Committee would attend site meetings on the following dates: Thursday 6th June - Prichard Street 6.30 pm, Llantrisant Road 7.30 pm. Thursday 20th June - Penrhiwfer Road 6.30 pm, The Avenue 7.30 pm, Tylcha Wen 8.30 pm13.1 PRICHARD STREET ALLOTMENTS Proceeding.13.2 ALLOTMENT COMPETITIONIt was RESOLVED: That the judging would take place at the end of July/early August. It was further RESOLVED: That the Clerk contacts Pencoed college in respect of judging.It was also RESOLVED: That the Clerk purchases 5 ‘Presentation Cups’ to the value of £30.00 each and 1 to the value of £50.00It was also RESOLVED: That the Chairman will present the prizes at the Tonyrefail Gardening Club Show at a date and time to be confirmed.13.3 ALLOTMENT LAND REAR OF PEMBROKE STREET, THOMASTOWN Proceeding – Waiting response from Land Registry.13.4 ALLOTMENTS – NANT EIRIN It was RESOLVED: That the Clerk contacts RCTCBC in respect of the above allotments.14 HEALTH AND SAFETY UP-DATEThe Clerk advised that quotations will be presented to Council in respect of the council’s health and safety requirements in the June meeting15. TO MEET: KIM WILLIS FROM THE ANVIL TRUST IN TONYREFAILIt was RESOLVED: That the Clerk contacts Kim Willis direct in respect of the possibility of providing ‘joint venture’ events in the future.16. PROJECTSIt was RESOLVED: That an Events/Projects Committee is set up. This item to be placed on the agenda for June.16.1 REMEMBRANCE DAY PARADEProceeding16.2 CHRISTMAS EVENTSStill no reply. It was RESOLVED: That the Clerk writes a letter of complaint to RCTCBC.17. PARKING IN TONYREFAILThe lack of parking facilities in Tonyrefail was discussed. It was RESOLVED: That the Clerk writes to RCTCBC on this matter.A discussion also took place on parking issues in School Street and it was RESOLVED: That the Clerk writes to RCTCBC supporting the residents’ request that a small section of the road is for ‘Residential Parking’ only.18. PUBLICITY, WEBSITE AND SOCIAL MEDIAThe Clerk advised that the Community Council advertisement had appeared in the ‘Tonyrefail Directory’s May edition. A discussion took place on ‘Open Page’ and the Chair will invite Mr. Gareth Rosser to a future council meeting.It was RESOLVED: That the domain name for the website would be transferred to the Community Council. It was further RESOLVED: That Councillor S. Kiff would continue to up-date the website.In respect of Social media i.e.: Face book and Twitter. It was RESOLVED: That Councillor Ms. A. Davies would administer these sites but that the Clerk contacts RCTCBC in respect of guidelines prior to Councillor Davies undertaking the setting up of the same. 19. THE SAVOY, TONYREFAILBoth Councillor S. Stevens and Ms. A. Davies attending the Planning meeting in RCTCBC on behalf of the Community Council. Councillor Davies also spoke on behalf of the Community Council at the meeting in support of the application. Members were delighted that the planning application had been approved.Councillor Paul Wasley letter in respect of the representation by the Community Council at the meeting was noted. 20. ADDITIONAL COLLECTION POINTS FOR RECYCING BAGSProceeding21. REDUNDANT PHONE BOX – TYNYBRYN ROADThe Clerk advised that the public consultation will end on 6th June 2013.22. TONYREFAIL GARDENING CLUB – PRESENTATION CUPThe Clerk had spoken to Mr. Whittey and he wished to thank the Community Council for the offer of a presentation cup but his thoughts at this time are that they have sufficient cups for the Gardening Club Show but will put the question to the gardening club committee. 23. PURCHASE OF LAPTOP FOR STAFF BASEIt was RESOLVED: That the Clerk is given delegated powers to purchase a laptop.24. DATE AND VENUE OF NEXT MEETINGIt was RESOLVED: That the next meeting will take place on Thursday 13th June 2013 at the Community Hall, Prichard Street, Tonyrefail, immediately after the Code of Conduct training which will commence at 6.30 pm.The meeting closed at 8.40 pm.