tonyrefail & district community council
next council meeting:
Thursday 27th July
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CLERK
Mrs Pauline Williams
COEDELY WARD
Cllr. Cameron Wells
 
COLLENNA WARD
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Webb
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Danny Grehan
 
TYNYBRYN WARD
Cllr. Mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - March 2015

MINUTES of the MONTHLY MEETING of Tonyrefail & District Community Council held on THURSDAY 12th March 2015 at the Community Hall Prichard Street, Tonyrefail which commenced at 6.30 pm.
 
PRESENT:   Councillors:   Messrs. A. Davies (Chairman), S. Kiff, S. Stevens, G. Powell, G. Evans, D. O. Jones, Mrs. Deidre Roberts,  Mrs. C. Edwards, Mrs. K. Godfrey and Mrs. A. Davies-Jones.
 
In attendance:   Mrs. P. Williams (Clerk)
 
     
1. APOLOGIES FOR ABSENCE
 
1.1 APOLOGIES SUBMITTED
An apology for absence was received from Councillor N. Harding (Work Commitment).
 
1.2 APOLOGIES NOT SUBMITTED
With the 1 apology submitted, all other members were present.
 
2. DISCLOSURES OF PERSONAL INTEREST
There were no disclosures of personal interest declared.
 
3. MINUTES
It was RESOLVED:   To accept and approve as a correct record the minutes of the Monthly Meeting held on Thursday 8thJanuary, the minutes of the Budget/Precept Meeting also held on Thursday 8th January together with the minutes of the Site meeting held on Friday 23rd January 2015. 
 
4. PUBLIC BREAK
There were no members of the public present.
 
5. MATTERS ARISING FROM THE MINUTES:
 
5.1 PROVISION OF BUS SHELTERS
The Clerk reported that a bus shelter will be sited in Bryngolau before the end of the month.  It was also RESOLVED:  That the next shelter available will be sited opposite the old ‘Burnbank’ caravan garage in Thomastown – Clerk to seek approval from RCTCBC.
 
5.2 LEWIS ARMS ROW, PENRHIWFER – RESURFACING OF ROAD
Proceeding
 
5.3 COMMUNITY COUNCIL NOTICE BOARDS LOCATIONS
It was RESOLVED:  That a notice board would be sited at Tyn-y-Bryn Road (near play area.  It was further RESOLVED:  That the notice Board on Tonyrefail square – needs replacing,  
 
As the member for Coedely was unable to attend tonight’s meeting the location for a notice board in this ward was deferred.
 
5.4 LAND AT ELY VALLEY ROAD
It was RESOLVED:  To decline the proposed transfer of land.
 
6. CORRESPONDENCE:
 
6.1 WELSH GOVERNMENT – SECTION 137 EXPENDITURE LIMIT FOR 2015-16
It was RESOLVED:  To note the information in their letter dated 5th January 2015.
 
6.2 ONE VOICE WALES – TRAINING SESSION – THE COUNCIL MEETING
Councillor Dan Owen Jones attended both ‘The Council Meeting’ and ‘The Council as an  Employer’ training events.
 
6.3 OLDER PEOPLE’S COMMISSION FOR WALES – AGEING WELL IN WALES
It was RESOLVED:  To note the information provided
 
6.4 MICK ANTONIW AM – PROPOSALS TO REORGANISE SCHOOL PROVISION IN THE RHONDDA AND TONYREFAIL.
It was RESOLVED:  To note the letter dated 8th January 2015.  Councillor Gregg Powell  asked  that it be recorded “that he was not happy that Mick Antoniw and Leighton  Andrews had gone back on their words some time ago whereby it was said that 11m  would be set aside for a new Welsh School in Tonyrefail”
 
6.5 BOBATH CYMRU – RECEIPT AND THANK YOU LETTER
It was RESOLVED:  To note their letter dated 9th January 2015.
 
6.6 PLANNING AID WALES – PLANNING TRAINING WORKSHOP FOR COMMUNITY AND TOWN COUNCILLORS.
It was RESOLVED:  To note the information provided
 
6.7 RE-OPENING OF ST. DAVID’S CHURCH – INVITATION
It was reported that Councillor Austin Davies represented the Community Council at the  ‘re-opening of St. David’s Church.
 
6.8 RCTCBC – CONSULTATION ON THE REORGANISATION OF PRIMARY SCHOOLS, SECONDARY SCHOOLS AND SIXTH FORM PROVISION IN THE RHONDDA VALLEY AND TONYREFAIL – EMAIL DATED 27th JAN. LETTER DATED 26th JAN.
It was RESOLVED:  To note the information provided
 
6.9 SOUTH WALES FIRE AND RESCUE 5 YEAR STRATEGIC PLAN 2015-2020.
It was RESOLVED:  To note the information provided
 
6.10 WALES GSI.GOV.UK – CONSULTATION SURVEY – ‘REFORMING LOCAL GOVERNMENT: POWER TO PEOPLE”
It was RESOLVED:  To note the information provided
 
6.11 RCTCBC – DRAFT SUPPLEMENTARY PLANNING GUIDANCE CONSULTATION
It was RESOLVED:  To note the information provided
 
6.12 WELSH GOVERNMENT – CONSULTATION ON ITS INQUIRY INTO CONSIDERATION OF POWERS:  PUBLIC SERVICES OMBUDSMAN FOR WALES.
It was RESOLVED:  To note the information provided
 
6.13 RCT VOLUNTARY SECTOR LIAISON COMMITTEE – OPPORTUNITY FOR DELIVERING SERVICES DIFFERENTLY IN YOUR COMMUNITY – EVENT – HAWTHORN LEISURE CENTRE.
It was RESOLVED:  To note the information provided
 
6.14 CLERKS & COUNCILS DIRECT – LEIGH DAY ENVIRONMENTAL SURVEY
It was RESOLVED:  To note the information provided
 
6.15 NATIONAL TRAINING STRATEGY
It was RESOLVED:  To note the information provided
 
6.16 MOUNTAIN VIEW ESTATE – REQUEST FOR NOTICE-BOARD
Members discussed the email received in respect of a notice-board for Mountain View  and it was RESOLVED:  That the Community Council is unable to provide a notice board  at this location.
 
6.17 KIDNEY WALES FOUNDATION – WALK FOR LIFE 2015
It was RESOLVED:  To note the information provided
 
6.18 MICK ANTONIW AM – ‘WHITE PAPER ON REFORMING LOCAL GOVERNMENT’  MEETING 23RD APRIL 2015
The Chairman will be in attendance and it was RESOLVED:  That Councillors Karen Godfrey and Gregg Powell would attend the meeting. The Clerk gave her apologies as she will be on Annual Leave.
 
6.19 ONE VOICE WALES – MEMBERSHIP INVITATION FOR 2015-16
It was RESOLVED:  Not to take up the invitation and members noted the information  provided.
 
6.20 REQUEST FOR ZEBRA CROSSING – COEDELY – EMAIL DATED 2ND MARCH 2015.
It was RESOLVED:  That this request was not in the remit of the Community Council but that the Community Council would fully support the residents request to RCTCBC.
 
6.21 WALES IN BLOOM
It was RESOLVED:  To note the information provided.
 
6.22 MEETING TONYREFAIL TRADERS – 16TH MARCH 2015
It was RESOLVED:  That Councillor Dan Owen Jones will attend the meeting on behalf of  Councillor Glenn Evans who has a work commitment on that evening.
 
6.23 TONYREFAIL SCHOOL – FINANCIAL SUPPORT – SCHOOL PRODUCTION OF OLIVER
It was RESOLVED:  That at this time the Community Council is unable to provide  financial support and the Clerk was asked to make them aware that the ‘Grants’  meeting of the Council takes place in September.
  
7. PLANNING:
There were neither objections nor observations made in respect of any of the planning applications placed on this month’s agenda.
 
Additional Planning Applications:  
In respect of the additional Planning Applications that were put to Council i.e.  Application No: 15/0051/10 and 14/1687/10 there were also no objections nor observations made in respect of both applications.
 
8. FOOTPATHS:
 
8.1 TO RECEIVE FOOTPATH REPORT FOR FEBRUARY AND MARCH 2015
It was RESOLVED:  To accept and approve the Footpath Reports as presented.
 
8.2 MISSING FOOTPATH SIGNS – OPPOSITE TREF-Y-RHUG SCHOOL AND JUNCTION OF 115/122.
It was RESOLVED:  To remove this item from the agenda.
 
9. ACCOUNTS:  TO ACCEPT AND APPROVE: 
 
9.1 ACCOUNTS PAID JANUARY
It was RESOLVED:  To approve and accept the accounts paid for January 2015 as  presented.
 
9.2 ACCOUNTS PAID FEBRUARY
It was RESOLVED:  To approve and accept the accounts paid for February 2015.
 
10. TO RECEIVE:   MEMBERS AND CLERKS REPORTS
 
10.1 CLERKS REPORT
The Clerk made a request to Council to defer the April meeting due to her taking Annual Leave.    It was RESOLVED:  That the April Monthly meeting of the Council will now take  place on 16th  April 2015 at the Community Hall, Prichard Street, Tonyrefail at 6.30 pm.
 
10.2 MEMBERS REPORT
It was reported that the Governors at Cwm Lai School are seeking funding/sponsorship  for a School Crossing on Penygarreg Road.   It was RESOLVED:  That the Community  Council would forward a letter of support to the School.
 
Footpath 101 was reported as being in a deplorable condition.  The Clerk advised that  she had already contacted RCTCBC in respect of this concern and was waiting a reply.
 
It was reported that ‘Private Parking’ signs had been erected on Gelligron Estate.   Councillor Austin Davies would take this matter up. 
 
Problems associated with the Waterton Hotel in Thomastown were reported and it was  stated  that the Police are aware of the situation.
 
Problems with parking outside of Cwm Lai School near the crossing patrol were  reported.
 
It was reported that the PCSO for Coedely was being moved on.
 
Councillor D. O. Jones recently attended a PACT meeting in Penygraig in which residents  from Penrhiwfer and Edmundstown attend.  Councillor D. O. Jones asked Council if he  could represent the Community Council at this PACT meeting in the future to which  Council agreed.
 
 
11. TO RECEIVE:   MONTHLY REPORT FROM THE PACT MEETING
There was nothing to report this month.
 
Councillor Alexandra Davies-Jones arrived at the meeting at 7.18 pm.
 
12. TRANE CEMETERY:
 
12.1 RCTCBC LAND FOR CEMETERY EXPANSION
It was RESOLVED:  To take this item off the agenda at this time and place on the agenda  for December 2015.
 
12.2 CEMETERY WALL
Proceeding.
 
13. ALLOTMENTS:
 
13.1 PENRHIWFER ALLOTMENTS – REQUEST TO ERECT A NEW SHED
It was RESOLVED:  That as long as the criteria are met, then Council has no objection.
 
14. HEALTH & SAFETY
The Clerk advised that she had up-dated the Health & Safety requirements as required.
 
15. PROJECTS
 
15.1 PROPOSED SUMMER EVENT
A discussion took place and it was RESOLVED:  That Communities First, CAE, and the Car  Club are invited to the April Monthly meeting of the council to consider the matter  further.
 
16. PUBLICITY:
 
16.1 NEWSLETTER.
Proceeding.
 
17. CHRISTMAS 2015
 
17.1 CHRISTMAS DINNER
Members noted the letter from The Windmill Restaurant dated 5th January and it was  RESOLVED:  That the offer is accepted from both the restaurant and the Workingmen’s  Club. 
 
17.2 CHRISTMAS EVENT
It was RESOLVED:  That CAE and Communities First would be invited to a meeting with  the Council in May.
 
17.3. CHRISTMAS LIGHTING
It was RESOLVED:  To proceed with existing lighting for December 2015.  It was further  RESOLVED:  That the Clerk obtains a quotation for ‘String’ lighting for the square in  Tonyrefail.
 
18. TO RECEIVE AND ACCEPT: QUOTATION FROM TOSHIBA IN RESPECT OF REPLACEMENT OF PHOTOCOPIER FOR WHICH LEASE HAS EXPIRED AND CANNOT BE RENEWED.
It was RESOLVED:  To approve and accept the quotation provided by Toshiba as presented to Council.
 
19. SUMMER FLOWERING 2015
A discussion took place and it was RESOLVED:  To proceed with the Flower baskets as per ‘Status Quo’.
 
It was further RESOLVED:  That a Planter is purchased for Tonyrefail Square and that Summer Flowering 2016 – is placed on the agenda for discussion in October 2015.
 
20 TO RECEIVE AND ACCEPT:    POLICY ON ‘RETENTION OF COUNCIL DOCUMENTS’
With the following amendment that the Wages Files are kept indefinitely.  It was RESOLVED:  To approve and accept the policy as presented to Council.
 
21 SCHOOL GOVERNOR – WILLIAMSTOWN SCHOOL
Proceeding
 
22. STAFFING
It is with great sadness that the Council lost 1 of their employees, Stephen Sindell, who had worked for the community council for over 30 years.    Steve as he was known to everyone suddenly and unexpectedly passed away at home on the 17th February.
 
22.1 JOB VACANCY(S)
 
(a). The Clerk reported to council that K.O. would like to be promoted to Charge-hand  on a 6  month probationary period.   It was RESOLVED: To agree to this request.   It was  further RESOLVED:  That if at the end of the 6 month period he/the council  found that  he was unsuitable for the role that he would revert back to his position with the Council. 
 
(b). A discussion took place and in view of the 1 vacant position and the fact that  Council had been considering taking on an extra employee it was RESOLVED:  That  2 –  Cemetery Operative/General Labourer positions would be advertised on a permanent  basis.  
 
22.2 TO DETERMINE SALARY SCALE(S)
It was RESOLVED:  That the wages would be SCP 12.
 
22.3 TO APPROVE AND ACCEPT JOB DESCRIPTION
It was RESOLVED:  To approve and accept the job description as presented.
 
 
22.4 TO APPROVE ADVERTISEMENT
It was RESOLVED:  That the Chairman would meet with the Clerk on Monday 16th March  to draw up the advertisement.
 
Councillor Mrs. C. Edwards left the meeting at 7.50
 
22.5 TO DETERMINE LOCATION OF ADVERTISING
It was RESOLVED:  The Clerk will arrange for the advertisement to be placed in the Job  Centre, Notice-Boards, Councils website and Face book.
 
22.6 TO DETERMINE CLOSING DATE OF APPLICATIONS
It was RESOLVED:   That the closing date will be Thursday 2nd April 2015.
 
22.7 TO DETERMINE INTERVIEW DATE
It was RESOLVED:  That the interviews will take place on Wednesday 15th April  commencing at 10.00 a.m.
 
22.8 TO DETERMINE - FULL COUNCIL OR STAFFING COMMITTEE TO SHORTLIST
A discussion took place and it was RESOLVED:  That only Councillors A. Davies  (Chairman), G. Evans, Mrs. D. Roberts (Vice Chairman), the Clerk and Cemetery  Supervisor will shortlist candidates.  It was further RESOLVED:  That this would take  place on Friday 10th April at the  cemetery office at 10.00 am.  
 
22.9 TO DETERMINE - FULL COUNCIL OR STAFFING COMMITTEE TO INTERVIEW
It was RESOLVED:  That only the Chairman, Clerk and Cemetery Supervisor will  undertake the interviews and recommendations will be made as to the 2 most suitable  applicants to Full Council for their approval at the Monthly Meeting on Thursday 16th  April 2015.
 
22.10 TO DETERMINE – FULL COUNCIL OR STAFFING COMMITTEE TO APPOINT SUCCESSFUL APPLICANT(S)
See minute 22.9 above.   It was also RESOLVED:  That the successful applicants would  commence work on Tuesday 5th May 2015.
 
23.  TO AGREE:    DATE & VENUE OF NEXT MEETING
It was RESOLVED:  That the next Monthly Meeting of the Council will take place on Thursday 16th April 2015 at the Community Hall, Prichard Street, Tonyrefail at 6.30 pm.
 
The meeting closed at 8.00 pm.

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