tonyrefail & district community council
next council meeting:
Thursday 18th May
click HERE for details
find_us_on_facebook
CLERK
Mrs Pauline Williams
COEDELY WARD
Cllr. Cameron Wells
 
COLLENNA WARD
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Webb
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Danny Grehan
 
TYNYBRYN WARD
Cllr. Mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - June 2015

THURSDAY 11TH JUNE 2015 at the Community Hall Prichard Street, Tonyrefail which commenced at 6.30 pm.
 
PRESENT: Councillors: Messrs. G. Powell (Chairman), A. Davies, D. O. Jones,
S. Kiff, S. Stevens and Mrs. K. Godfrey.
 
In attendance: Mrs. P. Williams (Clerk)
 
1. APOLOGIES FOR ABSENCE:
 
1.1 APOLOGIES SUBMITTED
Apologies for absence were received from: Councillors: Mrs. D. Roberts (Choir Concert), Mrs. A. Davies-Jones (Board meeting at work) and Mrs. C. Edwards (meeting at work.)
 
1.2 APOLOGIES NOT SUBMITTED
No apologies for absence were received from: Councillors. G. Evans and N. Harding.
 
2. DISCLOSURES OF PERSONAL INTEREST
Councillor G. Powell disclosed a personal interest in Minute No. 13 – Member of Llantrisant Road Allotments.
 
3. MINUTES
It was RESOLVED: To accept and approve the minutes of the Annual Meeting, the Monthly Meeting and the Events Committee Meeting al held on Thursday 14th May 2015 together with the minutes of the Allotment Committee Site Meetings held on Thursday 4th June 2015 and Tuesday 9th June 2015.
 
4. PUBLIC BREAK
There were no members of the public present.
 
5. MATTERS ARISING FROM THE MINUTES
5.1 NOTICE BOARDS
Waiting consent from RCTCBC in respect of siting the notice board for Tyn-y-Bryn and Coedely on their land.
 
5.2 BUS STOP/SHELTER PENRHIWFER
The Clerk advised that the bus shelter had been removed but it was unsuitable to be placed elsewhere.
 
It was RESOLVED: That the Clerk to contact RCTCBC to ask for a further bus stop location in Penrhiwfer.
 
5.3 SIDE PANELSFOR BUS SHELTER IN HEOL TY LLWYD
The Clerk to obtain a further quotation for the fixing only of the side panels.
 
6. CORRESPONDENCE
 
6.1 RCTCBC – CONSULTATION REPORT PROPOSALS TO RE-ORGANISE SCHOOL PROVISION
It was RESOLVED: To note the information contained in their letter dated 12th May 2015.
 
6.2 RE-CONVENED MEETING – WILLIAMS REPORT
Members noted the change of date and it was RESOLVED: That Councillors G. Powell and K. Godfrey would be attending as representatives of the Community Council on the 29th June 2015.
 
6.3 WELSH HEARTS – TRUSTEE OPPORTUNITY
It was RESOLVED: To note the information contained in their email dated 11th May 201
 
7. PLANNING:
There were no observations nor any objections made to any of the planning applications placed on this month’s agenda with the exception of Planning Application 15/0189/13 whereby the Clerk was asked to write to RCTCBC to advise that the Community Council fully supports the application
providing all guidelines meet the Planning decision.
 
8. FOOTPATHS:
It was RESOLVED: To approve and accept the Footpath report for June as presented.
 
9. ACCOUNTS: TO ACCEPT AND APPROVE:
 
9.1 ACCOUNTS PAID MAY
It was RESOLVED: To note and accept the accounts paid for May as presented.
 
9.2 ACCOUNTS FOR PAYMENT JUNE
Councillors Messrs S. Stevens and S. Kiff signed the cheques for payment.
 
10. TO RECEIVE: MEMBERS AND CLERKS REPORTS
10.1 CLERKS REPORT
The Clerk advised Council that she would be taking Annual Leave from Thursday 25th June to Thursday 2nd June inclusive)
 
10.2 MEMBERS REPORT
It was reported that a Memorial Service is being held in St. George’s on Saturday 21st June at 11.00 am. It was requested that the information is put on the Council’s website page and Face book.
 
Councillor D. O Jones reported on the recent Planning Training event he attended in Pontypridd. That the Clerk was asked to place on the July agenda the “Setting up of a Community Council Planning Committee”
 
11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETING
Nothing reported as Councillor G. Evans was not in attendance.
 
12. TRANE CEMETERY:
 
12.1 CEMETERY WALL
Proceeding.
 
12.2 CEMETERY TREES
The Clerk advised that the Annual Tree Inspection will be undertaken on Monday 15th June by Mr. M. Frazer.
 
13. ALLOTMENTS:
13.1 TO DISCUSS ANY MATTERS RELATING TO THE RECENT SITE MEETING.
 
a). PENRHIWFER ALLOTMENTS
The contents of the minutes of the site meeting held on Thursday 4th June were discussed.
 
The Clerk is to arrange to have the footpath through the allotments cut back and she will also chase up the Footpath Sign and Stile that were promised from RCTCBC some time ago.
 
b. LLANTRISANT ROAD
The contents of the minutes of the site meeting held on Thursday 4th June were discussed.
 
c). THE AVENUE
The contents of the minutes of the site meeting held on Tuesday 9th June were discussed.
 
d). PRICHARD STREET
The contents of the minutes of the site meeting held on Tuesday 9th June were discussed.
 
The Clerk to provide information to them in respect of their boundary line.
 
e). TYLCHA WEN
The contents of the minutes of the site meeting held on Tuesday 9th June were discussed. With the exception of Tylcha Wen the remaining sites asked if the Community Council were able to provide a skip. It was RESOLVED: That this is placed on the June 2015 agenda.
 
It was further RESOLVED: That the Clerk writes to each allotment site outlining the council’s issues which were discussed above.
 
13.2 INDIVIDUAL ALLOTMENT SITE TENANCY AGREEMENTS AND CONSTITUTIONS
 
It was RESOLVED: To be discussed at the P. & R. Committee Meeting.
 
13.3 JUDGING OF ALLOTMENTS PLOTS
The Clerk informed council that the judging would take place on Wednesday 15th July 2015.
 
13.4 PRESENTATION OF ALLOTMENT PRIZES – GARDENING SHOW 5TH SEPTEMBER 2015
It was RESOLVED: That the Clerk would purchase the cups and arrange for the return of the Annual Cup from last year overall winner.
 
13.5 BARBED WIRE TYLCHA WEN
As this item was not discussed at the recent site meeting it was RESOLVED: That the Clerk would address this issue.
 
13.6 LLANTRISANT ROAD ALLOTMENTS – REQUEST TO REPLACE COMMUNITY SHED
 
It was RESOLVED: That the council has no objection to the replacement of the community shed and they also approve the siting of toilet facilities
 
14. HEALTH & SAFETY
The Clerk advised that as the final payment for the 3 year contract was being made this month to Ellis Whittam.
 
15. PROJECTS
 
15.1 SUMMER EVENT
Events Meeting to take place at 7.30 this evening.
 
16. PUBLICITY:
 
16.1 NEWSLETTER.
Councillor S. Stevens issued a draft of a partly completed Newsletter and members were asked to contact Councillor Stevens prior to the next meeting with any additional items they would like included.
 
17. CHRISTMAS 2015
 
17.1 CHRISTMAS LIGHTING
Proceeding
 
17.2 CHRISTMAS EVENT
Events Meeting to take place at 7.30 this evening.
 
17.3 CHRISTMAS DINNER
Proceeding
 
18. STAFFING
The Clerk reported on the progress of the 2 new members of staff.
 
19. POLICY & RESOURCES COMMITTEE MEETING.
It was RESOLVED: That the 1st meeting of the Policy & Resources Committee would take place on Wednesday 8th July at the Community Hall, Prichard Street commencing at 6.30 pm to review:
19.1 Standing Orders
19.2 Financial Regulations
19.3 Financial and Business Risk Assessment
19.4 Council’s Complaints Procedure
19.5 Council’s Procedure for Handing Requests made under FOI and the Data Protection Act
19.6 Community Council’s Allotment Tenancy Agreement.
 
20. TO REVIEW BURIAL FEES
Having previously resolved to increase the Community Council’s resident’s charges by 15% in the Annual Meeting, it was RESOLVED: To increase anyone living outside of the Tonyrefail & District Community Council area by doubling the cost of the residents charges.
 
21. TO AGREE: DATE & VENUE OF NEXT MEETING
It was RESOLVED: That the next Monthly meeting of the Council will take place on Thursday 9th July 2015 at 6.30 pm in the Community Hall, Prichard Street, Tonyrefail.
 
The meeting closed at: 8.10 pm

printable copies are available from the documents library

[Home]
copyright © Tonyrefail & District Community Council  2010-2017  E&OE