Minutes of the MONTHLY MEETING of Tonyrefail & District Community Council held on THURSDAY 12th JUNE 2014 at the Community Hall, Prichard Street, Tonyrefail, which commenced at 6.30pm.
Present: Councillors: Messrs. Austin Davies (Chairman), S. Kiff, S. Stevens, G. Evans, N. Harding, G. Powell, Mrs. C. Edwards and Mrs. K. Godfrey
In Attendance: Mrs. P. Williams (Clerk) P.C.S.O. A. Blackburn
1. APOLOGIES FOR ABSENCE
1.1 APOLOGIES SUBMITTED AND ACCEPTED An Apology for absence was received from Councillor Alexandra Davies (Work Commitment) and accepted by Council. 1.2 APOLOGIES NOT SUBMITTED No apology was received from Councillor D. Roberts. 2. DISCLOSURES OF PERSONAL INTEREST There were no disclosures of personal interest made 3. CONFIRMATION OF MINUTES The minutes of the Annual Meeting and the Monthly Meeting both held on Thursday 15th May were confirmed as a correct record. As the Allotment Committee Meeting scheduled for Wednesday 11th June was not quorate no minutes were produced. 4. PUBLIC BREAK P.C.S.O. A. Blackburn addressed the Council in respect of the CCTV cameras on the Square in Tonyrefail. . The Chairman thanked PCSO Blackburn for his attendance and advised that a decision would be taken by Council under Agenda No. 21. P.C.S.O. A. Blackburn left the meeting. 5. MATTERS ARISING FROM THE MINUTES. 5.1 TREF-Y-RHUG SCHOOL, OVERGROWTH ON FOOTWAY Members noted Councillor P. Wasley’s email dated 29th May 2014. It was reported in the meeting that the pathway is now wide enough for 2 persons. It was RESOLVED: That the Clerk would confirm this information. 5.2 PARKING ISSUES – PRETORIA ROAD Members noted Councillor P. Wasley’s email dated 29th May 2014. It was RESOLVED: That the Clerk would reply to Councillor Wasley to thank him for his comments and would appreciate him pursuing this issue on behalf of the Community Council.
5.3 PARKING ISSUES – HIGH STREET The Clerk had spoken to RCTCBC and the parking bay will be reduced back by 4 metres from Doctors Corner and the work will be carried out within the next 4/6 weeks if not sooner. 5.4 WILLIAMS REPORT It was RESOLVED: To remove this item from the agenda for the time being. 5.5 PARKING ISSUES – PENRHIWFER ROAD. The Clerk advised that no reply had been received from the Police. It was RESOLVED: That the Clerk writes a further letter 5.6 CROSSING FACILITIES – PENRHIWFER ROAD An acknowledgement had been received from RCTCBC. It was RESOLVED: That the Clerk writes a further letter. 5.7 DROPPED KERBS – THOMASTOWN The Clerk advised that she had spoken to RCTCBC that there will be a footway created with the development of the new houses being built next to the Community Hall. It was RESOLVED: That the Clerk contacts RCTCBC as the footway on the opposite side has no dropped kerbs to enable disabled users to cross the road 5.8 PIGEON PROBLEM – TONYREFAIL SHOPPING AREA No reply had been received from RCTCBC. It was RESOLVED: That the Clerk writes a further letter. 6. CORRESPONDENCE 6.1 ONE VOICE WALES – CONSULTANCY SERVICES It was RESOLVED: To note the contents of their email dated 9th May 2014. 6.2 WELSH GOVERNMENT – CONSULTATION ON ACCESS TO INFORMATION It was RESOLVED: To note the contents of their email dated 12th May 2014. 6.3 ONE VOICE WALES – TRAINING COURSE – ‘THE COUNCIL MEETING’ It was RESOLVED: To note the information of the course to be held on 18th June 2014. 6.4 GMB – ANNUAL PAY REVIEW It was RESOLVED: To note the contents of their letters dated 28th May and 5th June in respect of the GMB holding a ‘Ballot’ in respect of Industrial Action for members in relation to the Local Government 2014 Pay Claim. 6.5 WELSH GOVERNMENT – PUBLIC HEALTH WHITE PAPER – LISTENING TO YOU – YOUR HEALTH MATTERS. It was RESOLVED: To note the contents of their letter dated 28th ay 2014. 6.6 EMAIL DATED 3RD JUNE REQUEST FOR OVERHANGING TREES FROM CEMETERY TO BE CUT BACK. It was RESOLVED: That the Clerk replies to the email. 6.7 SOUTH WALES FIRE & RESCUE SERVICE HAVE YOUR SAY STAGE 11 IMPROVEMENT PLAN 2014/15 It was RESOLVED: To note the contents of their email. 7. PLANNING There were no planning observations nor objections raised to any of the planning applications placed on this month’s agenda. 8. FOOTPATH REPORT It was RESOLVED: To accept and approve the Footpath report for June as presented. 9. ACCOUNTS 9.1 ACCOUNTS PAID It was RESOLVED: To accept and approve the accounts paid for May 2014. 10. TO RECEIVE: MEMBERS AND CLERKS REPORT 10.1 CLERKS REPORT The Clerk advised that she had received a request for funding from Ms. Emily Williams who has been selected for the Senior British Archery Team to compete in the European Championships in Estonia. It was RESOLVED: That this item is placed on the agenda for the July meeting for consideration. 10.2 MEMBERS REPORT The Clerk was asked to write a letter of thanks to Taff Ely Environment Association in respect of the recent ‘clean-up’ they undertook near to Caerlan Farm in Penrhiwfer. It was reported that the stream bed near Llys Tylcha Fawr is contaminated with sewage and the Clerk was asked to report this to RCTCBC. The steps on Footpath No. 352 leading down from High Street were reported as being in a dangerous condition and the Clerk was asked to report this to RCTCBC. The pavement leading from the Ely Valley Miners Club was reported as being un-even and a trip hazard which needs re-surfacing and the Clerk was asked to report this to RCTCBC. A request was made for a ‘Salt’ bin to be placed in Hafod Wen and the Clerk was asked to write to RCTCBC on this matter. The Clerk was asked to write to the Welsh Assembly Government in respect of Dog Fouling on the old Coedely Colliery site. 11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETING Councillor G. Evans gave a report from the last PACT meeting and it was reported that Councillor P. Wasley is liaising with the local Chamber of Trade in respect of parking issues in Tonyrefail. The Clerk was asked to write to RCTCBC in respect of ‘Scrambler Bikes’ using the Footpaths in Trebanog which in turn could cause potential damage to the paths.
12. TRANE CEMETERY 12.1 LAND ADJACENT TO TRANE CEMETERY No reply from RCTCBC had been received. It was RESOLVED: That the Clerk writes a further letter. 12.2 CEMETERY WALL Proceeding. 12.3 OPTIONS FOR AREA OF LAND WHICH HAS BEEN CLEARED IN CEMETERY Proceeding. 13 ALLOTMENTS 13.1 ALLOTMENT SITE VISITS As there were insufficient members present at the site meetings on 11th June, Councillor S.Kiff and the Clerk reported on the visit. It was RESOLVED: That all the allotment reports will be discussed at the July meeting. 13.2 TO CONFIRM DATE OF THE JUDGING OF THE ALLOTMENTS The Clerk advised that the judging of the 5 allotment sites will take place on Wednesday 9th July 2014. 13.3 DATE OF PRESENTATION OF ALLOTMENT PRIZES The Clerk advised that the presentation will take place on Saturday 30th August at the Ely Valley Miners Club. It was RESOLVED: That in the absence of the Chairman that the Vice Councillor Mrs. D. Roberts will present the prizes 14 HEALTH AND SAFETY UP-DATE The Clerk reported that she was still finding it difficult to keep up with the required Health and Safety requirements. 15. CHRISTMAS 2014 Events Committee Meeting to take place immediately after this meeting. 16. PUBLICITY 16.1 NEWSLETTER It was RESOLVED: That this matter will be deferred to the July Monthly meeting. 16.2 FLYER It was RESOLVED: That a price for printing will be sought and this item will be discussed further in the July Monthly meeting. 17. P.A. SYSTEM A quotation was presented to Council and the information was noted. However prior to a decision being made Councillor Austin Davies will obtain a price to hire the system for a day. Councillor N. Harding will provide a generator for use with a suitable PA system.
18. REMEMBRANCE DAY 2014 18.1 MARCHING BAND Proceeding 18.2 REMEMBRANCE DAY PARADE The Clerk reported on information in respect of St. George’ Methodist War Memorial Church. It was RESOLVED: That this item is placed on the agenda for the monthly meeting in July. 18.3 FIRST WORLD WAR COMMEMORATION “THE LIGHTS GO OUT” An email had been received from Ruth Moverley (Vicar) in respect of a service being held on Monday 4th August at 10.00 pm at St. David’s Church. It was RESOLVED: That the information is placed on the Council’s website and that those Councillors who are available on that date will attend. 19. ELECTION – PENRHIWFER WARD Proceeding 20 ADDITIONAL STAFF – CEMETERY It was RESOLVED: That the Staffing Committee will meet on Wednesday 25th June at the cemetery office. It was further RESOLVED: That the Clerk obtains a CRB check. 21 CCTV CAMERAS – REQUEST FROM PCSO ALAN BLACKBURN Further to minute No. 4 it was RESOLVED: That the Council would cover the cost of repair/replacement up to the value of £400 plus VAT. 22. ACCESS ROAD TO PARK LANE SURGERY The Clerk advised that the road is un-adopted. It was RESOLVED: That the Clerk seeks clarification on this matter. It was further RESOLVED: That the Clerk writes to both County Borough Councillors R. B. McDonald and P. Wasley on this matter. 23. LIST OF COMMUNITY COUNCIL COMMITTEE’S MEMBERS Members noted the same and it was RESOLVED: That this list is placed on the Council’s website. In respect of the School Governor for Tref-y-Rhug School the Clerk will take advice on this matter. 24. TRANSFER OF OWNERSHIP OF PART OF LAND 19TH DECEMBER 2005 There seems to be a discrepancy in the amount of actual land that was transferred. It was RESOLVED: To discuss with Members at the site meeting to be held at The Avenue allotments on Wednesday 18th June. 25. COUNCIL WEBSITE – COUNCILLOR DETAILS It was RESOLVED: That Councillor S. Kiff will amend the website accordingly. 26. TO AGREE: DATE & VENUE OF NEXT MEETING It was RESOLVED: That the next Monthly meeting of the Council will take place on Thursday 10th July 2014 at 6.30 in The Community Centre, Prichard Street, Tonyrefail. The meeting closed at 8.15 pm