Minutes of the Monthly Meeting of Tonyrefail & District Community Council held on Thursday 13th June 2013 at The Community Centre, Prichard Street, Tonyrefail which commenced at 7.20 pm
PRESENT: Messrs. S. Stevens, S. Kiff, H. Jones, A. Davies, N. Harding, G. Powell, G. Evans, and Mrs. K. Godfrey.
In Attendance: Mrs. P. Williams (Clerk)
PRIOR TO THE COMMENCEMENT OF THE MEETING
MEMBERS UNDERTOOK TRAINING ON THE
CODE OF CONDUCT.
Apologies for absence were received from: Councillors: Mrs. D. Roberts (holidays), Ms. Alexandra Davies (Work Commitment) and Mrs. B. Jenkins.
2.DISCLOSURES OF PERSONAL INTEREST
Councillor G. Powell declared an interest in Minute No. 21 – Family relation.
3.CONFIRMATION OF MINUTES
The minutes of the Annual Meeting and the Monthly meeting both held on Thursday 9th May, the minutes of the Staffing Meeting held on Tuesday 4th June and the minutes of the Allotment Committee Site meeting held on Thursday 6th June were confirmed as a true record.
Mr. John Zamick from Distgen discussed a proposed planning application for a Single mid size Wind Turbine on land in Penrhiwfer. Members thanked Mr. Zamick for the information he provided and for taking the time to attend the Council meeting.
5.MATTERS ARISING FROM THE MINUTES.
5.1TAKING THE COMMUNITY COUNCIL ON THE ROAD
5.2BUS SHELTER – BRYNGOLAU
Owing to unforeseen circumstances a further consultation will need to be undertaken and the Clerk has been advised that this will close on 24th June.
5.3TONYREFAIL SCHOOL – ASTROTURF FACILITY
Members noted the reply from Tonyrefail School dated 21st May. It was RESOLVED: That the Clerk forwards a further letter to the school.
5.4SCHOOL STREET - GRITTING
Members noted the letter from RCTCBC 21st May advising that they are unable to accommodate the Community Council’s request. It was RESOLVED: That the Clerk forwards a further letter asking that all the grit bins in the Community Council area will be re-filled on a regular basis during the winter months. It was further RESOLVED: That the Clerk places the subject of Grit Bins on the agenda for November.
5.5EDMONSTOWN PARK FENCE
The Clerk was asked to contact RCTCBC as the repair work to the fence has not been undertaken to date.
Members noted the letter from RCTCBC dated 6th June 2013. The Clerk will arrange to meet an Officer from RCTCBC on site.
In respect of ‘Residents’ parking in School Street, RCTCBC advised in their letter dated 5th June that this request would be added to their list but at this time are unable to offer a time scale as to when or if the location might be considered for implementation of a scheme.
In respect of parking issues in Tonyrefail, RCTCBC advised in their letter dated 29th May that unless additional parking spaces are provided as part of any future new development in the town centre, or a grant funded town centre strategy is implemented it is not anticipated that any additional town centre car parking spaces will be provided in Tonyrefail.
It was RESOLVED: To remove this item from the agenda.
5.8RECYCLING BAGS – ADDITIONAL COLLECTION POINTS
No reply from RCTCBC. The Clerk suggested that the Community Council office could be used as a collection point. It was RESOLVED: That the Clerk contacts RCTCBC in respect of this request.
5.9WAUNRHYDD ROAD - FENCE
Members noted RCTCBC letter dated 9th May advising that an order has been issued for the repair work to be carried out.
A discussion took place regarding correspondence etc. being copied and circulated to Members. A discussion took place and it was suggested that al information with the exception of the Agenda and the Minutes will be forwarded to Members by email as and when received on a trial basis.
6.1CHANGES TO TONYREFAIL POST OFFICE
Members noted the information in a letter from the Post Office advising that the ‘new-look’ post office would re-open on Monday 24th June.
6.2TONYREFAIL YOUTH CLUSTER GROUP – ANNUAL URBAN FESTIVAL
Members noted the information.
6.3ANDREW RT DAVIES AM/AC – VALE OF GLAMORGAN A.M
Members noted the contents of his letter dated 14th May 2013.
6.4MICK ANTONIW AC/AM – LEGAL AID CUTS
Members noted the information in the Bevan Foundation Review.
6.5RCTCBC – COMMUNITY BOUNDARY FOUNDATION REVIEW
It was RESOLVED: That this item is deferred to the July meeting.
6.6WELSH GOVERNMENT – LOCAL GOVERNMENT WALES MEASURE PART. 7
It was RESOLVED: That this item is deferred to the July meeting.
AGENDA ITEMS 7.1 – 7. 5
There were no objections nor observations made to any of the planning applications placed on this month’s agenda.
7.8PROPOSED SOLAR PARK
It was RESOLVED: To remove this item from the agenda until such time that a planning application is received.
The Clerk was asked to contact RCTCBC in relation to Planning Application 13/0365/10 which has not been received by the Community Council.
Members noted the footpath report for June 2013
It was reported that Footpath No. 102 where footpath has been ‘washed away’ drainage pipes need to be installed.
In was also reported that Footpath No. 103 – that the footpath has been undermined and the banking has slid onto the footpath.
9.1 ACCOUNTS PAID
It was RESOLVED: To accept the paid accounts for May 2013.
10.TO RECEIVE: MEMBERS AND CLERKS REPORT
The Clerk advised that an invitation had been received from Pontypridd Town Council. Councillor A. Davies would let the Clerk know if he can attend.
A discussion took place on the Flower Baskets. The Clerk advised that she had seen an artificial flower display that the Council may be interested in. It was RESOLVED: That the Clerk purchases a sample basket for Members to view.
It was reported that in various parts of the community that refuse/recycling had not been collected for 2/3 weeks. The Clerk to write to RCTCBC.
The Clerk was asked to write to RCTCBC in respect of a ‘traffic mirror’ being placed opposite the entrance to Garth Street.
The Clerk was asked to have the bench opposite Garth Street turned in the opposite direction.
The Clerk was asked to write to RCT Homes in relation to Llys-yr-Efail flats and a hand-rail being fitted to the wall.
11.TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETING
It was reported that the next PACT meeting will be held on 17th June 2013.
12.1LAND ADJACENT TO TRANE CEMETERY
The Clerk advised that she was meeting with Officers from RCTCBC on Wednesday 19th June.
12.3BURIAL FEES – BRICK CHAMBER
The Clerk advised that it would not always be possible to use this method but that a costing should be addressed. It was RESOLVED: That the additional cost of adding a brick chamber to a grave would be brought back to council.
Having accepted the minutes of the Allotment Committee Site meeting held on Thursday 6th June, members noted the content of the same.
The Clerk advised that she had asked for representatives from The Avenue allotments to attend this evenings meeting.
13.1PRICHARD STREET ALLOTMENTS
The only problem that was addressed in the site meeting was that of the supply of piping.
The Clerk had received no response from Pencoed College. Cllr. Harding advised that he would contact Mr. T. Walton to see if he is available for the judging. Should Mr. Walton be unable to attend the Clerk would look for an alternative judge
13.3ALLOTMENT LAND REAR OF PEMBROKE STREET, THOMASTOWN
13.4ALLOTMENTS – NANT EIRIN
Members noted the email from RCTCBC advising that their Officers would arrange to visit the site.
14HEALTH AND SAFETY UP-DATE
Members discussed the quotations and after a discussion it was RESOLVED: That the Ellis Whittam Ltd. quotation is accepted.
15.1REMEMBRANCE DAY PARADE
It was RESOLVED: That a meeting would be arranged for Thursday 11th July at 6.00 pm.
Members to invite PCSO Alan Blackburn and Mr. J. Kiff to the meeting.
Members noted the response from RCTCBC and would await the outcome of their report.
15.3TO SET UP PROJECT/EVENTS COMMITTEE
It was RESOLVED: That the Committee would consist of Full Council.
16.PUBLICITY, WEBSITE AND SOCIAL MEDIA
Members noted that the domain name had been transferred to the Council and that the current price is £20.00 per annum.
16.2SOCIAL MEDIA (FACE BOOK AND TWITTER)
17.TONYREFAIL SCHOOL – PRIZE GIVING EVENT
Members noted the contents of their letter dated 5th June 2013. The Clerk was asked to reply advising that the Community Council will continue to support the event as resolved in previous minutes of the Council.
A discussion took place and it was RESOLVED: To defer this item until such time as funds are available to warrant the purchase of the same.
19.PENRHIWFER WIND FARM
See Minute No. 4 above.
20.SOUTH WALES PROGRAMME
A discussion took place on the consultation and it was RESOLVED: That the Clerk forwards a letter objecting to the proposals to downgrade facilities at the Royal Glamorgan Hospital.
Councillor G. Powell having disclosed an interest and took no part in the discussion of the same.
A discussion took place and it was RESOLVED: That a Grant Application form is forwarded to PC Martin Williams for consideration in September.
ii).SEED TO FEED
As per item (i) above.
22TONYREFAIL RUGBY AND FOOTBALL CLUB
Members noted the email in respect of the ‘Open Day’ being held on Saturday 15th June at the Rugby Club.
23STAFFING – CLERKS WORKING HOURS
It was RESOLVED: That the recommendations made by the Staffing Committee are accepted and that the Clerk’s revised working hours will be 28.1/2 hours per week on a Flexi-time basis as and from Monday 17th June 2013 and that the Office will only be open between the hours of 10.00 am – 2.00 pm Monday to Thursday and 10.00 am – 1.00 pm on a Friday.
24DATE AND VENUE OF NEXT MEETING
It was RESOLVED: That the next meeting will take place on Thursday 11th July 2013 at the Community Hall, Prichard Street, Tonyrefail, at 6.30 pm
The meeting closed at 9.10 pm.