Minutes of the Monthly Meeting of Tonyrefail & District Community Council held on Thursday 14th June 2012, at Tonyrefail Community Hall, Pritchard Street, and Tonyrefail which commenced at 6.30 pm.Present: Councillors: Messrs. Shawn Stevens (Chairman), Steve Kiff (Vice Chairman), Greg Powell, Neil Harding, Austin Davies, Ms. Alexandra Davies, Mrs. Deidre Roberts and Mrs. Karen GodfreyIn Attendance: Mrs. P. Williams (Clerk)1 APOLOGIESAll members were present in the meeting2. DISCLOSURES OF PERSONAL INTERESTCouncillor Austin Davies declared an interest in Minute No. 5.4 (Member of Owners. Tonyrefail W/Mens).3. CONFIRMATION OF MINUTESThe minutes of the Annual Meeting and the Monthly meeting held on Tuesday 15th May 2012 were confirmed as a correct record.4. PUBLIC BREAKMr. Huw Jones was present and advised Members that he was one of the applicants who had applied for co-option.Mr. Mayes from Coedely was present and raised the following questions:4.1 PARK – COEDELYMr. Mayes reported that nothing had been done in the park for some 8 years except for grass cutting. There is no fence to keep dogs out. He advised that equipment needed painting and that some equipment was rotten. The Clerk was asked to write to RCTCBC and to copy County Borough Councillors R. B. McDonald and P. Wasley.4.2 DOG BINMr. Mayes asked if a further dog bin could be placed by the park/Garth Street and if this was not possible that the existing bin in the village be relocated to this area. The Clerk to write to RCTCBC.4.3 POT HOLE – GLADYS STREETMr. Mayes reported that that a large pot hole measuring 9’ x 4’ which had been ‘filled in’ on many occasions kept lifting. The Clerk to write to RCTCBC.4.4 DRAINAGE PROBLEMS – COEDELYMr. Mayes reported problems with muck and grass congregating in the gulleys. The Clerk to write to RCTCBC to request that the gulley’s and drains be cleaned. 5. MATTERS ARISING FROM THE MINUTES5.1 TRAFFIC CALMING – FRANCIS STREET, THOMASTOWN.It was reported in the PACT meeting that the Police will be undertaking the use of the Radar Gun shortly. 5.2 LAND ADJACENT TO TRANE CEMETERYMembers noted the email from Mr. Mark Phillips. The Clerk was asked to write to CCW to ascertain what is required in managing the SSSI land.5.3 MEMORIAL SAFETY – TRANE CEMETERY(i). The Clerk advised that Memorial Safety testing would start W/C: 18th June 2012. (ii). Larger Memorials – The Clerk advised that until the memorials had been tested the amount of which were to be laid would not be known to obtain quotations, therefore she advised that the memorials would be tested and any found to be unsafe would be ‘staked’ and then quotations would be obtained. Council agreed with the Clerks recommendations.5.4 AINON CHAPELMembers noted the email from RCTCBC advising that the plaque would not be placed in Trane cemetery and that they were looking to establish the plaque at another location, potentially in Tyn-y-bryn Park.The Clerk was asked to write again to ask why the plaque could not be placed on the site of the former Ainon Chapel and the Community Councils concern of the missing names on the list provided by the Glamorgan Family History Society.5.5 WAR MEMORIAL (ii) Added Inscription – David Henry Sims – Proceeding.(iii). War Memorial Insurance – Waiting RCTCBC.5.6 DOG FOULING Members noted the reply from the RCTCBC Enforcement Officer advising that they had conducted patrols at Tyn-y-Bryn parc, School Street and Bethaniel hill and that they will continue to patrol the Tonyrefail area on a regular basis.5.7 SCHOOL STREET – PARKINGMembers noted RCTCBC letter dated 24th May advising that the information had been recorded for future consideration. 5.8 HEALTH & SAFETYCouncillor Austin Davies advised that he would arrange to meet with the Clerk to discuss the councils Health & Safety.5.9 PAVEMENT – NANT EIRINMembers noted the contents of RCTCBC letter dated 16th May 2012 advising that this would be placed on their register for consideration of refurbishment of the pavement in the future.5.10 ALLOTMENT WAITING LISTSThe Clerk had only received 2 replies to date from Llantrisant Road which has 7 on their list and Prichard Street 15.5.11 MOUNTAIN VIEW – UN-ADOPTED ROADSMembers noted the contents of RCTCBC letter dated 21st May advising that upon completion of all defects and outstanding works issued to Taylor Wimpey, along with confirmation that DCWW have adopted the drainage, the Council will progress with adoption of the highways accordingly and until that time Taylor Wimpey will be responsible for maintenance of the roads and drainage including any other liabilities. 5.12 PROVISION OF BUS STOP BETWEEN MOUNTAIN VIEW AND BRYNGOLAUMembers noted the contents of RCTCBC letter dated 28th May advising that the council had previously investigated a request for a bus stop but due to a number of road safety issues it had not been possible to identify a safe location but in view of the inconvenience that this caused to local residents a bus stop has been provided inside the entrance to Mountain View Estate.5.13 CODE OF CONDUCT TRAININGThe Clerk reminded members of the training sessions being held and recommended that every Councillor attends.5.14 MINOR AUTHORITY VACANCY – TREF-Y-RHUG SCHOOLDeferred to July 2012.5.15 PRICHARD STREET ALLOTMENTS – REQUEST FOR PIPEINGProceeding – Pending appointment of Allotment Committee in July 2012.5.16 TRANE CEMETERYi). DAMAGED HEADSTONESThe Clerk advised Members of the correspondence received from our insurance company advising that as the council had not been negligent the owners of the memorials are unable to make a claim against the councils insurance.ii). GUIDANCE FROM RCTCBCMembers noted the contents of their email dated 1st June.6. CORRESPONDENCE6.1 WELSH GOVERNMENT WHITE PAPER – PROMOTING LOCAL DEMOCRACY The contents of the Welsh Government’s letter dated May 2012 was noted.6.2 ONE VOICE WALES- NOTICE OF 2012 CONFERENCE AND AGMMembers noted the contents of their letter dated 16th May 2012.6.3 ONE VOICE WALES – NEW COUNCILLOR INDUCTION CODE OF CONDUCT TRAININGMembers noted the contents of their letter dated 22nd May 2012.6.4 RCTCBC – COMMUNITY COUNCIL REPRESENTATION ON THE STANDARDS COMMITTEENo members wished to be nominated for this position.7. PLANNING7.1 PLANNING APPLICATION 11/1387 Proceeding – No reply received to our letter to RCTCBC dated 17th May 2012.7.2 PLANNING APPLICATIONSThere were no objections/observations made to any applications placed on this month’s agenda.7.3 ADDITIONAL PLANNING APPLICATIONThe Clerk read out application no. 11/1468/10 – Decommissioning of existing 20 turbines to form scheme knows as “Headwind Taff Ely Wind Farm” – No objection/observation was made.8. FOOTPATH REPORTThe Footpath report for July was noted.9. ACCOUNTS PAID MAY 2012It was RESOLVED: To approve and accept the accounts as presented10. MEMBERS/CLERKS REPORT10.1 SLCC WELSH CONFERENCE – 18TH JULY 2012It was RESOLVED: That should the Clerk wish to attend that the Community Council would approve the cost of £65.10.2 NICK ANTONIW AM – TONYREFAIL STRATEGIC PARTNERSHIPPromoting Tonyrefail and raising the profile of the area for future investmentMembers noted the contents of the letter dated 12th June and it was RESOLVED: That Councillors Karen Godfrey and Shawn Stevens together with the Clerk would attend the event on Friday 29th June in Rhondda Bowl. Councillor Austin Davies would try and attend.10.3 PLANNING ADJACENT TO THE MEADOWS, GWERN HEULOGCouncillor Neil Harding asked if the Community Council would write to RCTCBC Planning Committee to ask them to hold a site meeting prior to any decision being made on the 2 applications currently submitted to RCTCBC. It was RESOLVED: That the Clerk would write to RCTCBC as per his request10.4 COMMUNITIES FIRST – MEETINGAn email had been received from Communities First asking to meet with the Community Council. It was RESOLVED: To invite them to the next meeting in July.11 TO RECEIVE: MONTHLY PACT MEETING REPORTThe report submitted by Councillor Steve Kiff was noted. Councillor Kiff would personally ask the Non Political Club if they would be prepared to offer the use of their car park during the day.12. CO-OPTION OF COMMUNITY COUNCILLORSThere were 6 applications for the 3 vacant seats. Voting took place and the following applicants were successful. Mr. Huw Llewellyn Jones, Mr. Glenn Evans and Mrs. Beverley Jenkins. The Clerk would make the necessary arrangements.13. PILLARS – PENRHIWFER ROADThe Clerk had written to RCTCBC on the 17th May but no reply had been received to date. Members also discuss the possibility of placing the Ainon memorial plaque in this location to which the Clerk was asked to write to RCTCBC.14. PANT-Y-BRAD LANE – PLAQUECouncillor Steve Kiff would make enquiries as to the missing plaque.15. NOTICE BOARD – COEDELYMembers discussed the siting of a notice board in Coedely, it was RESOLVED: That this is deferred until the next budget meeting in December. 16. NOTICE BOARD – CEMETERYThe Clerk asked that a large noticeboard be erected at the entrance to the cemetery. It was RESOLVED: To proceed with the purchase of the same.17. TO ACCEPT AND APPROVE:17.1 YEAR END ACCOUNTS AS AT 31ST MARCH 2012As per the agenda copies of the year end accounts had been submitted to Members. It was RESOLVED: To approve and accept the accounts as presented.17.2 INTERNAL AUDITORS REPORT AS AT 31ST MARCH 2012Members had been circulated a copy of the report. It was RESOLVED: To approve and accept the same.17.3 ANNUAL RETURN AS AT 31ST March 2012Members had been provided with copies of Section1, Section 2, Section 4 and Page 1 as per the agenda. It was RESOLVED: To approve and accept the same.18. FLOODING – WAUNRHYDD ROADThe contents of RCTCBC letter dated 22nd May 2012 stated that arrangements for the gulley’s to be emptied and jetted would be made. Councillor Austin Davies advised that on Friday 8th June the road was flooded again. The Clerk would contact RCTCBC to ascertain whether or not work on the drains had been carried out prior to this date.19. PHOTOCOPIER – CONTRACT RENEWALThe Clerk had met with a representative from Toshiba as the councils contract for the photocopier was about to expire. The new contract rate would be £63.33 per month. The Clerk had asked for the costs to retain the current copier and this equated to £36.33 per month for a further 2 year period. The Clerk advised members that she had no complaints with the current copier. It was RESOLVED: To retain the copier at a cost of £36.33 per month.20. DATE AND VENUE OF NEXT MEETING.The next meeting of the Council will take place on Thursday 12th July 2012 at 6.00 pm.