MINUTES of the MONTHLY MEETING of Tonyrefail & District Community Council held on THURSDAY 9th JULY 2015 at the Community Hall Prichard Street, Tonyrefail which commenced at 6.30 pm.PRESENT: Councillors: Messrs. G. Powell (Chairman), A. Davies, D. O. Jones, S. Kiff, S. Stevens , N. Harding, G. Evans, Mrs. D. Roberts, Mrs. C. Edwards, Mrs. A. Davies-JonesIn attendance: Mrs. P. Williams (Clerk)1. APOLOGIES FOR ABSENCE:1.1 APOLOGIES SUBMITTEDWith the exception of Councillor Karen Godfrey all Councillors were in attendance.1.2 APOLOGIES NOT SUBMITTEDNo apology for absence was received from Councillor K. Godfrey.2. DISCLOSURES OF PERSONAL INTERESTThere were no personal interests declared in matters pertaining to the agenda3. MINUTESIt was RESOLVED: To accept and approve the Minutes of the Monthly Meeting and the Events Committee Meeting both held on Thursday 11th June 2015 together with the minutes of the Policy & Resources Committee Meeting held on Wednesday 8th July.4. PUBLIC BREAKThere were no members of the public present.5. MATTERS ARISING FROM THE MINUTES5.1 NOTICE BOARDSProceeding - Waiting consent from RCTCBC in respect of siting the notice board for Tyn-y-Bryn and Coedely on their land.5.2 BUS STOP/SHELTER PENRHIWFERRCTCBC to look at an additional bus stop location in Penrhiwfer.5.3 SIDE PANELS FOR BUS SHELTER IN HEOL TY LLWYDClerk waiting further quotation.6. CORRESPONDENCE6.1 PUBLIC HEALTH (WALES) BILL – PROVISION OF TOILETS AVAILABLE FOR USE BY THE PUBLICIt was RESOLVED: To note the email from the Public Health Division of the Welsh Governmentadvising that there has been a delay in publishing the bill to the area of the National Assembly for Wales website. However an alternative email address can be used to view the details of the bill.6.2 PLANNING AID WALES – TRAINING EVENTThe Clerk and Councillor Alexandra Davies-Jones had both reserved places for the training event taking place in Llantwit Major on the 14th September. It was RESOLVED: That the Chairman would also like to attend and the Clerk would check availability with Planning Aid Wales.7. PLANNING:There were no observations nor any objections made to any of the planning applications placed on this month’s agenda.An additional planning application received after the issue of the agenda was discussed (Planning Application No. 15/0390/10). There were no observations nor any objections made to this planning application either.8. FOOTPATHS:It was RESOLVED: To approve and accept the Footpath report for July as presented.9. ACCOUNTS: TO ACCEPT AND APPROVE:9.1 ACCOUNTS PAID JUNEIt was RESOLVED: To note and accept the accounts paid for May as presented.9.2 ACCOUNTS FOR PAYMENT JULYCouncillors S. Kiff and D. Roberts signed the cheques for payment.10. TO RECEIVE: MEMBERS AND CLERKS REPORTS10.1 CLERKS REPORTThe Clerk read out an email received from Rev. Canon Ruth Moverley in respect of an open meeting to be held on Thursday 16th July at St. David’s in respect of St. John’s Church.Then an email received from K. May in RCTCBC was discussed in respect of any items that the community council would like to be placed on the agenda for the proposed Community Liaison Committee on Monday 28th September at 5.00 pm. – Members noted the information.In respect of the Community Liaison Committee representation by the Community Councils it was RESOLVED: That Councillor K. Godfrey would remain as the representative of Tonyrefail together with the Chairman and the Clerk.The Clerk reminded Councillors of the dates of the public exhibitions that are being held in July in respect of a proposed Wind farm and Solar Park. (Email was previously forwarded to Councillors prior to this evenings meeting).The Clerk read out an email received from RCT in respect of the Service Director holding a meeting with Tonyrefail & District Community Council at 3.15 pm on Wednesday 26th August 2015 to discuss local expenditure of CIL and the potential projects on the 123 list.10.2 MEMBERS REPORTThe Chairman advised that he would be returning the cheque for the yearly payment made to him in respect of the Chairman’s allowance and advised that the money will be administered by the Clerk.The Chairman also reported on the recent School concert that was held at the Savoy theatre, the Community Liaison Committee he attended at RCTCBC, and the meeting with Mick Antoniwin respect of the Williams reports. Council were informed that a ‘Presentation Evening’ had been held at Tonyrefail School and the Clerk was asked to write to the school to ascertain whether or not the Community Council ‘Cup’had been awarded that same evening as the Chairman had not been invited to present the cup. Councillor D. O. Jones reported on a meeting which is to be held in respect of recent crime in Parklands Crescent and the surrounding area. He advised that this was to be held by the residents and he expressed an invitation to all councillors.11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETINGCouncillor G. Evans reported on Fly-tipping and the Clerk was asked to place this matter on the agenda for September. Policing levels and petty crime were other items that had been discussed at the PACT meeting.A request had also been made for new street signs for Hafod Wen. The Clerk advised that this was a matter for the Borough Council but that she would report this to RCTCBC.12. TRANE CEMETERY:12.1 CEMETERY WALLProceeding.12.2 CEMETERY TREESFurther quotations would be provided in respect of the 1 tree which was discussed at the June meeting.13. ALLOTMENTS:13.1 INDIVIDUAL ALLOTMENT SITE TENANCY AGREEMENTS AND CONSTITUTIONSThe Policy & Resources Committee referred this back to the Allotment Committee, together with the Community Council Tenancy Agreement. It was RESOLVED: That the Allotment Committee is to set a date and time to meet.13.2 BARBED WIRE TYLCHA WENIt was RESOLVED: That the Clerk would contact Huw Evans in RCTCBC for advice.13.3 PROVISION OF SKIPSA discussion took place and it was RESOLVED: That 1 skip would be provided to eachallotment with the exception of Tylcha Wen on a ‘one off’ basis and that no hazardous waste is to be disposed of in the skip and that all waste is to be removed from the allotments once and for all.14. HEALTH & SAFETYThe Clerk advised that she would be meeting with Ellis Whittam on 3rd August 201515. PROJECTS15.1 SUMMER EVENTRCTCBC had responded with a date of Sunday 14th August 2016. The Clerk advised that this date had not been confirmed as yet.16. PUBLICITY:16.1 NEWSLETTER.The Clerk asked for some additional items to be added to the Newsletter.17. CHRISTMAS 201517.1 CHRISTMAS LIGHTINGThe Clerk will be meeting the lighting company next week17.2 CHRISTMAS EVENTEvents Meeting to take place at 7.30 this evening.17.3 CHRISTMAS DINNERProceeding18. STAFFINGNothing to report.19. POLICY & RESOURCES COMMITTEE MEETING.The minutes from the meeting held on 8th July had been presented to council and approved. It was RESOLVED: The Clerk would ‘draw up’ the revised policies for approval and adoption by Full Council at the September meeting.20. TO SET UP PLANNING COMMITTEEA discussion took place and it was RESOLVED: That a Planning committee would not be set up and that all planning observations/objections would be made by full Council.Councillor Alexandra Davies-Jones arrived at the meeting21. ARMED FORCES DAYThe Chairman reported on the event held by RCTCBC which in his words was ‘fantastic’However the Council were unhappy to have only received an invitation to the event at 11.30 a.m. the previous day after a complaint had been made to RCTCBC earlier that morning. It was also noted that the Pontypridd Town Council logo was placed in the order of service, furthermore some streets were closed off for this event despite the Community Council previously asking for street closures for a Christmas Parade only to be told that this was not possible It was RESOLVED: That the Clerk writes to RCTCBC on the issues raised.22. INTERNAL AUDITORThe Clerk had written to Mr. Peter Morgan the Council’s Internal Auditor to ask if he would continue to undertake the task of the Audit for 2015/2016, 2016/2017 and 2017/2018 to which he advised by email dated 22nd June that “Whilst he was considering finishing he would undertake the work on the proviso that he would give the council as much notice as possible should he change his mind in the meantime. It was RESOLVED: That the Community Council would retain the services of Mr. Peter Morgan as the Internal Auditor.23. ANNUAL TREE REPORTCouncil were presented with a copy of the report and the Clerk advised that she would bring back quotations for the work to be carried to the September Meeting.24. TO AGREE: DATE & VENUE OF NEXT MEETINGIt was RESOLVED: That the next Monthly meeting of the Council will take place on Thursday 10TH September 2015 at 6.30 pm in the Community Hall, Prichard Street, Tonyrefail. It was also RESOLVED: That the Grants Meeting of the Council will take place at 6.00pm on the same date.The meeting closed at: 7.45 pm.