tonyrefail & district community council
next council meeting:
Thursday 14th September
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CLERK
Mrs Pauline Williams
COEDELY WARD
Cllr. Cameron Wells
 
COLLENNA WARD
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Webb
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Danny Grehan
 
TYNYBRYN WARD
Cllr. Mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - July 2014

MINUTES of the MONTHLY MEETING of Tonyrefail & District Community Council held on WEDNESDAY 9TH JULY 2014 at the Community Hall Prichard Street, Tonyrefail which commenced at 6.30 pm.
 
PRESENT: Councillors Messrs. Austin Davies (Chairman), S. Kiff, S. Stevens, G. Powell, Mrs. D. Roberts, Mrs. K. Godfrey and Mrs. Clare Edwards
 
In attendance: Mrs. P. Williams (Clerk)
 
1). APOLOGIES FOR ABSENCE
 
1.1 APOLOGIES SUBMITTED AND ACCEPTED
Councillor Ms. Alexandra Davies (Work Commitment), Mr. N. Harding (Work
Commitment and Mr. Glenn Evans (Work Commitment).
 
1.2). APOLOGIES NOT SUBMITTED
There were no apologies left to submit.
 
2). DISCLOSURES OF PERSONAL INTEREST
There were no disclosures of personal interest declared.
 
3). CONFIRMATION OF MINUTES
The minutes of the Monthly meeting held on Thursday 11th June together with the
minutes of the Allotment Committee Meeting held on Wednesday 18th June and the minutes of the Remembrance Day Committee meeting held on Wednesday 2nd July were all confirmed as a correct record.
 
4). PUBLIC BREAK
There were no members of the public present at the meeting
 
5). MATTERS ARISING FROM THE MINUTES
 
5.1 TREF-Y-RHUG SCHOOL FOOTWAY
The Clerk advised that no work had been carried out. It was RESOLVED: That
the Clerk writes to Tonyrefail Environment Association to ask if they will cut
back the overgrowth in this area. It was also RESOLVED. To remove this item
from the agenda.
 
5.2 PARKING ISSUES PENRHIWFER ROAD
The Clerk advised that she had spoken to the Police on this matter. It was
RESOLVED: To remove this item from the agenda.
 
5.3 CROSSING FACILITIES – PENRHIWFER ROAD
Council noted the contents of RCTCBC letter dated 12th June 2014 advising that this location does not qualify for funding under the Welsh Government grant
criteria but that the Community Councils concerns will be noted for future
consideration. It was RESOLVED: To remove this item from the agenda.
 
5.4 DROPPED KERBS – THOMASTOWN
The Clerk and Councillor Godfrey met with an Officer from RCTCBC in respect of this issue and the matter is now in the hands of RCTCBC. It was RESOLVED: To remove this item from the agenda.
 
5.5 PIGEON PROBLEM
Despite no reply from RCTCBC on this matter it was RESOLVED: That this item is removed from the agenda.
 
5.6 STREAM CONTAMINATION NEAR LLYS TYLCHA FAWR
No reply had been received from RCTCBC. It was also reported that the same
stream runs through Prichard Street allotments and it was RESOLVED: That the Clerk pursues this issue.
 
5.7 UN-EVEN PAVEMENT NEAR TO ELY VALLEY MINERS CLUB
Council noted RCTCBC letter dated 25th June advising that whilst slightly uneven with minor wearing course stripping the general condition is reasonable and that no remedial works will be carried out at this time and that the all of RCT streets are inspected on a scheduled basis and will be reviewed if any further
deterioration occur. It was RESOLVED: To remove this item from the agenda.
 
5.8 REQUEST FOR SALT BIN – HAFOD WEN
Council were pleased to note RCTCBC letter dated 3rd July advising that a salt
bin will placed in this vicinity prior to Winter 2014. It was RESOLVED. To
remove this item from the agenda.
 
5.9 DOG FOULING – COLLIERY SITE
Proceeding.
 
5.10 ACCESS ROAD TO PARK LANE SUGERY
The Clerk advised no reply had been received from RCTCBC. In the meantime it was RESOLVED: That the Clerk contacts the Land Registry.
 
5.11 TRANSFER OF OWNERSHIP OF PART OF LAND 19TH DECEMBER 2005
The Clerk reported that at this time the owner does not wish to pursue the
matter. It was RESOLVED: To remove this item from the agenda.
 
6. CORRESPONDENCE
 
6.1 OMBUDSMAN
Council noted the contents of their letter in respect of their Annual Report
2013/14. The Clerk advised that a copy is available in the office.
 
6.2 ONE VOICE WALES/WELSH GOVERNMENT – PUBLIC SERVICE
COMPLAINTS E LEARNING PACKAGES
Council noted the information and it was RESOLVED: That the Clerk draws up
the Policy for approval at the September meeting.
 
6.3 ONE VOICE WALES/WELSH GOVERNMENT – REVISED CODE OF
PRACTICE ON WORKFORCE MATTERS
Council advised that whilst this did not directly affect Tonyrefail Community
Council it was RESOLVED: That the Clerk would present the Policy to council at the September meeting for discussion.
 
COUNCILLOR CLARE EDWARDS ARRIVED AT THE MEETING
 
6.4 GMB –LOCAL GOVERNMENT PAY CLAIM 2014
Council noted their letter dated 27th June. The Clerk advised that the Cemetery
staff will be on strike on Thursday 10th July. It was RESOLVED: That the Clerk
would work from home on this date.
 
7. PLANNING
There were neither observations nor objections to any of the planning applications placed on this month’s agenda.
 
8. FOOTHPATHS
 
8.1 TO RECEIVE FOOTPATH REPORT FOR JULY 2014
It was RESOLVED: To note the report.
 
8.2 FOOTPATH NO. 352 – STEPS FROM HIGH STREET TO PRICHARDSTREET
The Clerk sent an email to the RCTCBC Footpath Officer and they are looking into this issue. It was RESOLVED: To remove this item from the agenda.
 
8.3 SCRAMBLER BIKES – FOOTPATHS TREBANOG
The Clerk sent an email to RCTCBC and this issue will be investigated. It was
RESOLVED: To remove this item from the agenda.
 
9. ACCOUNTS – TO ACCEPT AND APPROVE
It was RESOLVED: To accept and approve the accounts paid for June 2014 to the sum of 14,091.12.
 
10. TO RECEIVE: MEMBERS AND CLERKS REPORT
 
10.1 CLERKS REPORT
The Clerk advised that she had collected the ‘Black Prince’ Plaque and that it will be kept in the cemetery until such time that it will be re-instated at The Oaks.
 
The Clerk reported that Communities 1st are holding a ‘Summer Celebration’ at
Tonyrefail leisure centre on August 9th 11.00 am – 3.00 pm.
 
The Clerk presented Council with information from Tonyrefail Environment
Association in respect of the work they carry out.
 
10.2 MEMBERS REPORT
The Clerk was asked to seek clarification in respect of Footpath No. 63 which is
need of re-instatement as to whether or not this could be linked to Footpath No.
57 which would by-pass the allotment site.
 
It was reported that Owen Smith MP had received complaints in respect of the
poor conditions of the Footpaths behind Cwm Lai School in respect of overgrowth.
 
11). TO RECEIVE MONTHLY REPORT FROM THE PACT MEETING
In the absence of Councillor G. Evans no report was given this month.
 
12). TRANE CEMETERY
 
12.1 LAND ADJACENT TO TRANE CEMETERY
No reply from RCTCBC. It was RESOLVED: That the Clerk pursues this matter.
The Clerk advised that she had received an email from the Developer advising
that despite their Solicitor chasing the Councils Solicitor they are still awaiting
feedback. It was RESOLVED: That the Clerk contacts the Council’s Solicitor.
 
12.2 CEMETERY WALL
The Clerk received an email from the Developer advising that they are “chasing
this matter up with urgency”.
 
12.3 OPTIONS FOR AREA OF LAND WHICH HAS BEEN CLEARED IN
CEMETERY
Council asked whether or not this area could be used for Cremation. It was
RESOLVED: That the Clerk liaises with the Cemetery Supervisor on this subject.
 
13. ALLOTMENTS
 
13.1 TO DISCUSS ISSUES RAISED AT THE ANNUAL SITE MEETINGS
A number of issues were raised and it was RESOLVED: That the Clerk writes to each Allotment site asking for a copy of their Tenancy Agreements and
Constitution. It was also RESOLVED: That the Community Council’s Agreement needs to be addressed and that both the Council’s and the Allotment Tenancy Agreements together with their Constitutions are addressed at the September Monthly meeting.
 
The subject of rubbish being dumped at each allotment site was addressed and it was RESOLVED: That the Clerk writes to each site asking that all rubbish is disposed of
 
Pathways were addressed and it was RESOLVED: That the Clerk writes to each allotment site asking that all footpaths must be re-instated and kept clear in view of Health & Safety.
 
Prichard Street Allotments had received a ‘lottery’ grant and would be erecting a large shed which Council have agreed to and the Clerk has advised them that
they probably need planning permission for the shed together with a proposed
hard standing they also wish to place on site.
 
Prichard Street Allotments would like to have a ‘camping stove’ in their new shed to offer tea and coffee for those attending the Gardening Club. It was RESOLVED That the Council will accept this request and that they should ask RCTCBC planning if they need consent from them also. They would also need to draw up a Risk Assessment.
 
13.2 PUBLIC LIABILITY FOR EACH ALLOTMENT SITE
It was RESOLVED: That the Community Council insists that each allotment has
their own Public Liability insurance.
 
13.3 ALLOTMENT COMPETITION
The Clerk advised that Judging was taking place today. It was RESOLVED: Thatneach Judge would be awarded 50.00 to cover their expenses.
The Presentation Cups had been ordered. It was RESOLVED: That the Vice
Chairman Councillor Mrs. D. Roberts together with Councillor Steve Kiff and the
Clerk will attend the Prize Giving on 30th August at the Ely Valley Miner’s Club.
 
13.4 HARDING STANDING ADJACENT TO PRICHARD STREET
ALLOTMENTS
The Clerk advised that she is to meet with RCTCBC to discuss the possibility of a ‘Container’ being placed at this site.
 
14. HEALTH & SAFETY
 
14.1 HEALTH & SAFETY MEETING TO BE RE-ARRANGED
As Council are having problems attending a ‘Day Time’ meeting the possibility of a Saturday morning meeting was addressed. It was RESOLVED: To defer this item to the September Monthly meeting.
 
15). PROJECTS
 
15.1 CHRISTMAS EVENTS 2014
Events Committee Meeting taking place this evening at 800 pm.
 
15.2 SENIOR CITIZEN’S CHRISTMAS DINNER 2014
Will be discussed at the Events meeting taking place this evening at 8.00 pm.
 
16). PUBLICITY
 
16.1 NEWSLETTER
It was RESOLVED: That the Clerk and Chairman liaise on this item.
 
16.2 FLYER
It was RESOLVED: That a Flyer will be circulated prior to events taking place.
 
17. P.A. SYSTEM
A quotation had been received to purchase a PA system at a cost of 35833 or for the hire at a cost of 100 per day. It was RESOLVED: That the Chairman will purchase the PA system from his Chairman’s Allowance.
 
It was also RESOLVED: That the Chairman will purchase a microphone and a
microphone stand from his allowance. Council thanked the Chairman for his generosity.
 
18. REMEMBRANCE DAY 2014
It was RESOLVED: To approve and accept the minutes of the Remembrance Day Committee Meeting held on Wednesday 2nd July 2014.
 
It was RESOLVED: That the Clerk will undertake the task of the printing of the
programme this year.
 
It was RESOLVED: That a small group would meet at St George’s Church and would join the main procession at Tonyrefail School.
 
The next meeting of the Remembrance Committee will be held on Wednesday 10th September at 6.30 pm at the Capel Farm Resource Centre.
 
19. ADDITIONAL STAFF – COMMUNTY COUNCIL
 
19.1 STAFFING MEETING TO BE RE-ARRANGED
As Council find it difficult to attend a Day Time meeting it was RESOLVED: That the Clerk addresses this item with the staff and report back to Council in
September.
 
20. REQUEST FOR FUNDING – EMILY WILLIAMS – SENIOR BRITISH ARCHERY TEAM
A discussion took place and it was RESOLVED: That the request for funding is declined.
 
COUNCILLOR GREG POWELL ARRIVED AT THE MEETING
 
21. SCHOOL GOVERNOR – TREF-Y-RHUG SCHOOL
It was RESOLVED: That Councillor Greg Powell will accept the position of School Governor for Tref-y-Rhug School.
 
22. SPRING BULB PLANTING
A discussion took place and it was RESOLVED: That the Clerk writes to The Taff Ely Environment Association asking if they would like to plant a bag of spring bulbs in each ward on behalf of the Community Council.
 
23. PROVISION OF BUS SHELTERS
The Clerk advised that there is 4000 set aside for bus shelters in this year’s budget; The Clerk: had received 1 quotation to the sum of 2640 for a 2 bay Cantilever shelter. the Clerk advised that she would obtain further quotes for the September meeting. It was RESOLVED: That the priority for Bus Shelter would be: Bryngolau (Clerk to liaise with RCTCBC), Thomastown, Coedely and Penrhiwfer.
 
24. CIRCULATION OF AGENDA, MINUTES AND CORRESPONDENCE
A discussion took place on whether or not to continue with sending Correspondence via email to Members prior to the meeting. It was RESOLVED: That with the exception of Planning Applications all further correspondence i.e.: Agenda’s, Minutes, etc. will be sent in hard copy form.
 
25. ELECTION – PENRHIWFER WARD
The Clerk advised that despite the Industrial Action being taken by Public Sector Workers on the 10th July the Election will still proceed.
 
26. PROPOSAL TO CHANGE TELEPHONE SYSTEM PROVIDER
The Clerk had received a quotation from DataKom and offered to obtain further
quotations. It was RESOLVED: That the Community Council renews the council’s contract with B T.
 
27. TO AGREE DATE AND VENUE OF NEXT MEETING
It was RESOLVED: That the next Monthly Meeting will take place on Thursday 11th September 6.00 pm. The Annual Grants Meeting will take place at 7.45 pm and the Events Committee Meeting will take placed at 8.00 pm.
 
The meeting closed at 8.03 pm.

 

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