MINUTES of the MONTHLY MEETING of Tonyrefail & District Community Council held on WEDNESDAY 9TH JULY 2014 at the Community Hall Prichard Street, Tonyrefail which commenced at 6.30 pm.PRESENT: Councillors Messrs. Austin Davies (Chairman), S. Kiff, S. Stevens, G. Powell, Mrs. D. Roberts, Mrs. K. Godfrey and Mrs. Clare EdwardsIn attendance: Mrs. P. Williams (Clerk)1). APOLOGIES FOR ABSENCE1.1 APOLOGIES SUBMITTED AND ACCEPTEDCouncillor Ms. Alexandra Davies (Work Commitment), Mr. N. Harding (WorkCommitment and Mr. Glenn Evans (Work Commitment).1.2). APOLOGIES NOT SUBMITTEDThere were no apologies left to submit.2). DISCLOSURES OF PERSONAL INTERESTThere were no disclosures of personal interest declared.3). CONFIRMATION OF MINUTESThe minutes of the Monthly meeting held on Thursday 11th June together with theminutes of the Allotment Committee Meeting held on Wednesday 18th June and the minutes of the Remembrance Day Committee meeting held on Wednesday 2nd July were all confirmed as a correct record.4). PUBLIC BREAKThere were no members of the public present at the meeting5). MATTERS ARISING FROM THE MINUTES5.1 TREF-Y-RHUG SCHOOL FOOTWAYThe Clerk advised that no work had been carried out. It was RESOLVED: Thatthe Clerk writes to Tonyrefail Environment Association to ask if they will cutback the overgrowth in this area. It was also RESOLVED. To remove this itemfrom the agenda.5.2 PARKING ISSUES PENRHIWFER ROADThe Clerk advised that she had spoken to the Police on this matter. It wasRESOLVED: To remove this item from the agenda.5.3 CROSSING FACILITIES – PENRHIWFER ROADCouncil noted the contents of RCTCBC letter dated 12th June 2014 advising that this location does not qualify for funding under the Welsh Government grantcriteria but that the Community Councils concerns will be noted for futureconsideration. It was RESOLVED: To remove this item from the agenda.5.4 DROPPED KERBS – THOMASTOWNThe Clerk and Councillor Godfrey met with an Officer from RCTCBC in respect of this issue and the matter is now in the hands of RCTCBC. It was RESOLVED: To remove this item from the agenda.5.5 PIGEON PROBLEMDespite no reply from RCTCBC on this matter it was RESOLVED: That this item is removed from the agenda.5.6 STREAM CONTAMINATION NEAR LLYS TYLCHA FAWRNo reply had been received from RCTCBC. It was also reported that the samestream runs through Prichard Street allotments and it was RESOLVED: That the Clerk pursues this issue.5.7 UN-EVEN PAVEMENT NEAR TO ELY VALLEY MINERS CLUBCouncil noted RCTCBC letter dated 25th June advising that whilst slightly uneven with minor wearing course stripping the general condition is reasonable and that no remedial works will be carried out at this time and that the all of RCT streets are inspected on a scheduled basis and will be reviewed if any furtherdeterioration occur. It was RESOLVED: To remove this item from the agenda.5.8 REQUEST FOR SALT BIN – HAFOD WENCouncil were pleased to note RCTCBC letter dated 3rd July advising that a saltbin will placed in this vicinity prior to Winter 2014. It was RESOLVED. Toremove this item from the agenda.5.9 DOG FOULING – COLLIERY SITEProceeding.5.10 ACCESS ROAD TO PARK LANE SUGERYThe Clerk advised no reply had been received from RCTCBC. In the meantime it was RESOLVED: That the Clerk contacts the Land Registry.5.11 TRANSFER OF OWNERSHIP OF PART OF LAND 19TH DECEMBER 2005The Clerk reported that at this time the owner does not wish to pursue thematter. It was RESOLVED: To remove this item from the agenda.6. CORRESPONDENCE6.1 OMBUDSMANCouncil noted the contents of their letter in respect of their Annual Report2013/14. The Clerk advised that a copy is available in the office.6.2 ONE VOICE WALES/WELSH GOVERNMENT – PUBLIC SERVICECOMPLAINTS E LEARNING PACKAGESCouncil noted the information and it was RESOLVED: That the Clerk draws upthe Policy for approval at the September meeting.6.3 ONE VOICE WALES/WELSH GOVERNMENT – REVISED CODE OFPRACTICE ON WORKFORCE MATTERSCouncil advised that whilst this did not directly affect Tonyrefail CommunityCouncil it was RESOLVED: That the Clerk would present the Policy to council at the September meeting for discussion.COUNCILLOR CLARE EDWARDS ARRIVED AT THE MEETING6.4 GMB –LOCAL GOVERNMENT PAY CLAIM 2014Council noted their letter dated 27th June. The Clerk advised that the Cemeterystaff will be on strike on Thursday 10th July. It was RESOLVED: That the Clerkwould work from home on this date.7. PLANNINGThere were neither observations nor objections to any of the planning applications placed on this month’s agenda.8. FOOTHPATHS8.1 TO RECEIVE FOOTPATH REPORT FOR JULY 2014It was RESOLVED: To note the report.8.2 FOOTPATH NO. 352 – STEPS FROM HIGH STREET TO PRICHARDSTREETThe Clerk sent an email to the RCTCBC Footpath Officer and they are looking into this issue. It was RESOLVED: To remove this item from the agenda.8.3 SCRAMBLER BIKES – FOOTPATHS TREBANOGThe Clerk sent an email to RCTCBC and this issue will be investigated. It wasRESOLVED: To remove this item from the agenda.9. ACCOUNTS – TO ACCEPT AND APPROVEIt was RESOLVED: To accept and approve the accounts paid for June 2014 to the sum of 14,091.12.10. TO RECEIVE: MEMBERS AND CLERKS REPORT10.1 CLERKS REPORTThe Clerk advised that she had collected the ‘Black Prince’ Plaque and that it will be kept in the cemetery until such time that it will be re-instated at The Oaks.The Clerk reported that Communities 1st are holding a ‘Summer Celebration’ atTonyrefail leisure centre on August 9th 11.00 am – 3.00 pm.The Clerk presented Council with information from Tonyrefail EnvironmentAssociation in respect of the work they carry out.10.2 MEMBERS REPORTThe Clerk was asked to seek clarification in respect of Footpath No. 63 which isneed of re-instatement as to whether or not this could be linked to Footpath No.57 which would by-pass the allotment site.It was reported that Owen Smith MP had received complaints in respect of thepoor conditions of the Footpaths behind Cwm Lai School in respect of overgrowth.11). TO RECEIVE MONTHLY REPORT FROM THE PACT MEETINGIn the absence of Councillor G. Evans no report was given this month.12). TRANE CEMETERY12.1 LAND ADJACENT TO TRANE CEMETERYNo reply from RCTCBC. It was RESOLVED: That the Clerk pursues this matter.The Clerk advised that she had received an email from the Developer advisingthat despite their Solicitor chasing the Councils Solicitor they are still awaitingfeedback. It was RESOLVED: That the Clerk contacts the Council’s Solicitor.12.2 CEMETERY WALLThe Clerk received an email from the Developer advising that they are “chasingthis matter up with urgency”.12.3 OPTIONS FOR AREA OF LAND WHICH HAS BEEN CLEARED INCEMETERYCouncil asked whether or not this area could be used for Cremation. It wasRESOLVED: That the Clerk liaises with the Cemetery Supervisor on this subject.13. ALLOTMENTS13.1 TO DISCUSS ISSUES RAISED AT THE ANNUAL SITE MEETINGSA number of issues were raised and it was RESOLVED: That the Clerk writes to each Allotment site asking for a copy of their Tenancy Agreements andConstitution. It was also RESOLVED: That the Community Council’s Agreement needs to be addressed and that both the Council’s and the Allotment Tenancy Agreements together with their Constitutions are addressed at the September Monthly meeting. The subject of rubbish being dumped at each allotment site was addressed and it was RESOLVED: That the Clerk writes to each site asking that all rubbish is disposed ofPathways were addressed and it was RESOLVED: That the Clerk writes to each allotment site asking that all footpaths must be re-instated and kept clear in view of Health & Safety.Prichard Street Allotments had received a ‘lottery’ grant and would be erecting a large shed which Council have agreed to and the Clerk has advised them thatthey probably need planning permission for the shed together with a proposedhard standing they also wish to place on site.Prichard Street Allotments would like to have a ‘camping stove’ in their new shed to offer tea and coffee for those attending the Gardening Club. It was RESOLVED That the Council will accept this request and that they should ask RCTCBC planning if they need consent from them also. They would also need to draw up a Risk Assessment.13.2 PUBLIC LIABILITY FOR EACH ALLOTMENT SITEIt was RESOLVED: That the Community Council insists that each allotment hastheir own Public Liability insurance.13.3 ALLOTMENT COMPETITIONThe Clerk advised that Judging was taking place today. It was RESOLVED: Thatneach Judge would be awarded 50.00 to cover their expenses.The Presentation Cups had been ordered. It was RESOLVED: That the ViceChairman Councillor Mrs. D. Roberts together with Councillor Steve Kiff and theClerk will attend the Prize Giving on 30th August at the Ely Valley Miner’s Club.13.4 HARDING STANDING ADJACENT TO PRICHARD STREETALLOTMENTSThe Clerk advised that she is to meet with RCTCBC to discuss the possibility of a ‘Container’ being placed at this site.14. HEALTH & SAFETY14.1 HEALTH & SAFETY MEETING TO BE RE-ARRANGEDAs Council are having problems attending a ‘Day Time’ meeting the possibility of a Saturday morning meeting was addressed. It was RESOLVED: To defer this item to the September Monthly meeting.15). PROJECTS15.1 CHRISTMAS EVENTS 2014Events Committee Meeting taking place this evening at 800 pm.15.2 SENIOR CITIZEN’S CHRISTMAS DINNER 2014Will be discussed at the Events meeting taking place this evening at 8.00 pm.16). PUBLICITY16.1 NEWSLETTERIt was RESOLVED: That the Clerk and Chairman liaise on this item.16.2 FLYERIt was RESOLVED: That a Flyer will be circulated prior to events taking place.17. P.A. SYSTEMA quotation had been received to purchase a PA system at a cost of 35833 or for the hire at a cost of 100 per day. It was RESOLVED: That the Chairman will purchase the PA system from his Chairman’s Allowance.It was also RESOLVED: That the Chairman will purchase a microphone and amicrophone stand from his allowance. Council thanked the Chairman for his generosity.18. REMEMBRANCE DAY 2014It was RESOLVED: To approve and accept the minutes of the Remembrance Day Committee Meeting held on Wednesday 2nd July 2014.It was RESOLVED: That the Clerk will undertake the task of the printing of theprogramme this year.It was RESOLVED: That a small group would meet at St George’s Church and would join the main procession at Tonyrefail School.The next meeting of the Remembrance Committee will be held on Wednesday 10th September at 6.30 pm at the Capel Farm Resource Centre.19. ADDITIONAL STAFF – COMMUNTY COUNCIL19.1 STAFFING MEETING TO BE RE-ARRANGEDAs Council find it difficult to attend a Day Time meeting it was RESOLVED: That the Clerk addresses this item with the staff and report back to Council inSeptember.20. REQUEST FOR FUNDING – EMILY WILLIAMS – SENIOR BRITISH ARCHERY TEAMA discussion took place and it was RESOLVED: That the request for funding is declined.COUNCILLOR GREG POWELL ARRIVED AT THE MEETING21. SCHOOL GOVERNOR – TREF-Y-RHUG SCHOOLIt was RESOLVED: That Councillor Greg Powell will accept the position of School Governor for Tref-y-Rhug School.22. SPRING BULB PLANTINGA discussion took place and it was RESOLVED: That the Clerk writes to The Taff Ely Environment Association asking if they would like to plant a bag of spring bulbs in each ward on behalf of the Community Council.23. PROVISION OF BUS SHELTERSThe Clerk advised that there is 4000 set aside for bus shelters in this year’s budget; The Clerk: had received 1 quotation to the sum of 2640 for a 2 bay Cantilever shelter. the Clerk advised that she would obtain further quotes for the September meeting. It was RESOLVED: That the priority for Bus Shelter would be: Bryngolau (Clerk to liaise with RCTCBC), Thomastown, Coedely and Penrhiwfer.24. CIRCULATION OF AGENDA, MINUTES AND CORRESPONDENCEA discussion took place on whether or not to continue with sending Correspondence via email to Members prior to the meeting. It was RESOLVED: That with the exception of Planning Applications all further correspondence i.e.: Agenda’s, Minutes, etc. will be sent in hard copy form.25. ELECTION – PENRHIWFER WARDThe Clerk advised that despite the Industrial Action being taken by Public Sector Workers on the 10th July the Election will still proceed.26. PROPOSAL TO CHANGE TELEPHONE SYSTEM PROVIDERThe Clerk had received a quotation from DataKom and offered to obtain furtherquotations. It was RESOLVED: That the Community Council renews the council’s contract with B T.27. TO AGREE DATE AND VENUE OF NEXT MEETINGIt was RESOLVED: That the next Monthly Meeting will take place on Thursday 11th September 6.00 pm. The Annual Grants Meeting will take place at 7.45 pm and the Events Committee Meeting will take placed at 8.00 pm.The meeting closed at 8.03 pm.