tonyrefail & district community council
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CLERK
Mrs Pauline Williams
COEDELY WARD
Cllr. Cameron Wells
 
COLLENNA WARD
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Webb
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Danny Grehan
 
TYNYBRYN WARD
Cllr. Mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - July 2013

Minutes of the Monthly Meeting of Tonyrefail & District Community Council held on Thursday 11th July 2013 at The Community Centre, Prichard Street, and Tonyrefail which commenced at 6.30 pm
 
PRESENT: Messrs. S. Kiff (Chairman), S. Stevens, H. Jones, A. Davies, G. Evans, Mrs. K. Godfrey andMs. Alexandra Davies
 
In Attendance: Mrs. P. Williams (Clerk)
 
1 APOLOGIES
Apologies for absence were received from: Councillors: N. Harding and Mrs. B. Jenkins.
 
2. DISCLOSURES OF PERSONAL INTEREST
There were no disclosures of personal interest declared.
 
3. CONFIRMATION OF MINUTES
With some spelling amendment the minutes of the Monthly Meeting held on Thursday 13th June 2013were confirmed as a correct record. There were no minutes for the Allotment Committee Meeting held on Thursday 20th June as the meeting was not quorate.
 
4. PUBLIC BREAK
There were no members of the public present.
 
5. MATTERS ARISING FROM THE MINUTES.
 
5.1 TAKING THE COMMUNITY COUNCIL ON THE ROAD
It was RESOLVED: To remove this item from the minutes
 
5.2 BUS SHELTER – BRYNGOLAU
Owing to objections raised by residents it was RESOLVED: That Councillors Alexandra Davies and Greg Powell would arrange a site meeting and would bring back the comments to the next meeting of the Council.
 
5.3 TONYREFAIL SCHOOL – ASTROTURF FACILITY
It was RESOLVED: That the Clerk writes a further letter as no reply has been received.
 
5.4 EDMONSTOWN PARK FENCE
It was RESOLVED: That as the work has not yet been completed that the Clerk writes a further letter.
 
5.5 NANT-EIRIN STEPS
It was RESOLVED: That the Clerk writes to Mr. George Jones – Group Director of Environmental Services.
 
5.6 RECYCLING BAGS – ADDITIONAL COLLECTION POINTS
Still no reply from RCTCBC – It was RESOLVED: That the Clerk writes a further letter.
 
5.7 WAUNRHYDD ROAD - FENCE
The Clerk advised that the repair to the fence has now been completed.
 
5.8 TONYREFAIL SCHOOL – PRIZE GIVING EVENT
It was RESOLVED: That the Clerk writes a further letter to the School.
 
5.9 WELSH GOVERNMENT – LOCAL GOVERNMENT WALES MEASURE 2011 PART 7
It was RESOLVED: To note the information provided in their letter dated June 2013.
 
5.10 RCTCBC – COMMUNITY BOUNDARY ELECTORAL REVIEW
It was RESOLVED: To note the information.
 
5.11 LLYS-YR-EFAIL - HANNDRAILS
It was RESOLVED: That a further letter is sent to RCT Homes as no reply has been received.
 
5.12 COEDELY – REQUEST FOR TRAFFIC MIRROR
It was RESOLVED: To note the contents of RCTCBC letter dated 27th June. It was further RESOLVED: That the Clerk writes to Edwina Hart AM in respect of the Welsh Government guidelines for the provision of a roadside mirror.
 
5.13 COEDELY – BENCH
Proceeding.
 
5.14 RCTCBC – FAILURE TO COLLECT REFUSE/RECYCLING
It was RESOLVED: To note RCTCBC email dated 24th June advising that they have had some teething problems and hope to revert back to normality a soon as possible. It was further RESOLVED: That the Community Council would monitor the situation.
 
5.15 RCTCBC – SALTING RQUEST – GRIT BINS
It was RESOLVED: To note the letter dated 2nd July 2013 from RCTCBC and to agenda this item as previously resolved in November.
 
6. CORRESPONDENCE
 
6.1 ONE VOICE WALES – WEBSITE DEVELOPMENT INITIATIVE
It was RESOLVED: To note the contents of their email dated 7th June 2013
 
6.2 WELSH GOVERNMENT – VIEW ON PUBIC SERVICES IN WALES
It was RESOLVED: To note the contents of their letter dated 13th June 2013.
 
6.3 RCTCBC – RCT COMMUNITY INFRASTURE LEVY (CIL) DRAFT CHARGING
It was RESOLVED: To note the contents of their letter dated 24th June 2013.
 
6.4 PUBLIC OMBUDSMAN – ANNUAL REPORT 2012/13
It was RESOLVED: To note the receipt of the Report and that the copy is kept in the Office.
 
6.5 ANDREW RT DAVIES – LETTER DATED 18TH JUNE 2013
It was RESOLVED: To note the letter from Mr. Davies advising that his previous letter had been sent out in error.
 
6.6 THE VILLAGE DIRECTORY
It was RESOLVED: To note the contents of their circular advising of changes that they are undertaking.
 
6.7 ONE VOICE WALES – TRAINING
It was RESOLVED: To note the training events in respect of Modules 2, 6 and 8
 
6.8 TAFF ELY RAMBLER’S WALKS PROGRAMME
It was RESOLVED: To note the information provided.
 
6.9 NHS WALES – SOUTH WALES PROGRAME FEEDBACK
It was RESOLVED: To note their letter dated 28th June and Members had no objection to the comments being published.
 
6.10 MISUBISHI MOTORS – EXTENDED WARRANTY
It was RESOLVED: Not to take up the offer of the extended warranty.
 
6.11 NATHANIEL CARS
It was RESOLVED: Not to take up the offer of the 4 and 5 year vehicle service.
 
7. PLANNING
 
AGENDA ITEMS 7.1 – 7. 3
There were no objections nor observations made to any of the planning applications placed on this month’s agenda.
The Clerk read out an article from the newspaper in respect of Solar Energy. It was RESOLVED: That the Clerk writes to Mr. Alun Davies AM to ask for the Welsh Governments views on the article.
 
8. FOOTPATH REPORT
Members noted the footpath report for July 2013
The Footpath Office in RCTCBC has been made aware of the problem on footpath No. 102. In respect of Footpath No. 103 Councillor G. Evans advised that the path in his opinion has deteriorated and needs grading.
 
9. ACCOUNTS
 
9.1 ACCOUNTS PAID
It was RESOLVED: To accept the paid accounts for June 2013.
 
9.2 QUARTERLY BUDGET FIGURES
It was RESOLVED: To approve and accept the quarterly budget as presented.
 
9.3 QUARTERLY STATEMENT OF ACCOUNTS
It was RESOLVED: To approve and accept the quarterly statement of accounts as presented.
 
10. TO RECEIVE: MEMBERS AND CLERKS REPORT
10.1 CLERKS REPORT
The Clerk advised that she would be taking Annual Leave from 21st August and would return to work on 5th September.
The Clerk also reported that the Telephone Kiosk in Tynybryn Road had still not been removed but that it was now proposed to be removed on the 26th July.
 
10.2 MEMBERS REPORT
The Clerk was asked to write to Tonyrefail School in respect of litter problems on Penrhiwfer Road.
 
The Clerk was asked to write to RCTCBC in respect of the Pillars on Penrhiwfer Road. A request was made for 2 names to be added to the War Memorial. The Clerk advised that this would be undertaken by RCTCBC and if the information could be forwarded to her she would pass this information to them.
Overgrown trees were reported on Tyn-y-Bryn Road. The Clerk would contact RCTCBC.
It was reported that Ely Valley Miner’s Club had received funding from various organisations towards the provision of changing rooms and up-grading of other facilities.
 
11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETING
It was reported that the next PACT meeting will be held on 15th July 2013.
 
12. TRANE CEMETERY
 
12.1 LAND ADJACENT TO TRANE CEMETERY
The Clerk reported on her meeting with Planning Officers in RCTCBC. It was RESOLVED: That the Clerk writes to RCTCBC to ascertain a date for all parties concerned to meet.
 
12.2 CEMETERY WALL
It was RESOLVED: That the Clerk contacts the developer.
 
12.3 BURIAL FEES – BRICK CHAMBER
It was RESOLVED: That should it be possible to build a brick chamber that this should be the responsibility of the Undertakers to arrange for the chamber to be erected
.
12.4 TREE SURVEY JUNE 2013
It was RESOLVED: To accept the quotation of 240 from Oakdale for the removal of green waste in order that the tree survey can be completed.
 
13 ALLOTMENTS
Those members who visited the allotments sites gave a report to Council. It was RESOLVED: That the Clerk writes to each allotment site.
 
13.1 PRICHARD STREET ALLOTMENTS
Proceeding.
 
13.2 ALLOTMENT COMPETITION
Judging had taken place and it was RESOLVED: That each judge (2) would receive a sum of 50 to cover their expenses.
 
13.3 ALLOTMENT LAND REAR OF PEMBROKE STREET, THOMASTOWN
Proceeding.
 
13.4 ALLOTMENT/GARDEN LAND – NANT EIRIN
Proceeding
 
14 HEALTH AND SAFETY UP-DATE
The Clerk advised that she will be meeting with Ellis Whittam on 31st July 2013.
 
15 PROJECTS
 
15.1 REMEMBRANCE DAY PARADE
See minutes of Extraordinary Meeting held 11th July 2013.
 
15.2 CHRISTMAS EVENTS
It was RESOLVED: That the Clerk writes to Hammond in respect of a proposed Christmas tree being erected on their premises. It was also RESOLVED: That the Clerk seeks advice regarding insurance cover.
 
16. PUBLICITY, WEBSITE AND SOCIAL MEDIA
16.1 WEBSITE
RCTCBC letter dated 13th June 2013 was discussed and it was RESOLVED: That the Clerk confirms the acceptance of the 500 funding available which will be used to purchase software and to up-grade the website.
 
16.2 SOCIAL MEDIA (FACE BOOK AND TWITTER)
Proceeding.
 
16.3 OPEN PAGE
It was RESOLVED: That Mr. Gareth Rosser is invited to attend the Monthly meeting of the Council in September meeting and it was further RESOLVED: That Councillors would bring ideas to the meeting.
 
17. STAFFING
 
17.1 REVIEW OF CLERKS REVISED WORKING HOURS
It was RESOLVED: That the Clerks contracted working hours would be amended to 28.1/2 hours per week.
 
17.2 STAFFING ISSUES
It was RESOLVED: That the Chair and Vice Chair would arrange to meet with the Staff.
 
18. FLOWER BASKETS
Proceeding.
 
19. TONYREFAIL POST OFFICE – HAND RAILS
The Clerk advised that there were no hand rails in situ prior to the undertaking of the road and pavement
improvements. It was RESOLVED: To remove this item from the agenda.
 
20. COMMUNITY COUNCIL VINYL STICKERS
It was RESOLVED: To accept the quotation from K. Newman for the purchase of 100 Stickers @ 2.95 each.
 
21. DATE AND VENUE OF NEXT MEETING
It was RESOLVED: That the next meeting will take place on Thursday 12th September 2013 at the Community Hall, Prichard Street at 6.30 pm. The Clerk reminded members that the Annual Grants meeting will take place also on the 12th September commencing after the Monthly meeting.
 
The meeting closed at 20.46 pm

printable copies are available from the documents library

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