Minutes of the MONTHLY MEETING of Tonyrefail & District Community Council held on THURSDAY 13th FEBRUARY 2014 at The Community Hall, Prichard Street, Tonyrefail, which commenced at 6.30 pmPRESENT: Councillors: Messrs. A. Davies (Vice Chairman), G. Powell, S. Stevens, G. Evans and Mrs. K. Godfrey.In Attendance: Mrs. P. Williams (Clerk)1. APOLOGIES FOR ABSENCEApologies for absence were received from Councillors Messrs. N. Harding (illness), S. Kiff (workcommitment), Mrs. B. Jenkins (illness), Ms. A. Davies (Work commitment).2. DISCLOSURES OF PERSONAL INTERESTThere were no disclosures of personal interest declared.3. CONFIRMATION OF MINUTESThe minutes of the Monthly Meeting held on Thursday 12th December 2013 and the minutes of the Extraordinary Meeting held on Thursday 16th January 2014 were confirmed as a correct record.4. PUBLIC BREAKThere were no members of the public in attendance.5. MATTERS ARISING FROM THE MINUTES.5.1 BUS SHELTER – BRYNGOLAUA discussion took place on the siting of the bus shelter and it was RESOLVED: That owing to Health and Safety reasons the bus shelter would not be sited at Bryngolau. It was further RESOLVED: That the shelter would now be sited at Parc Dan-y-Bryn.5.2 LLYS-YR-EFAIL - HANDRAILSProceeding.5.3 FLOWER BASKETSIt was RESOLVED: To defer this item to the March Meeting.5.4 CAPEL Y TONAs no reply had been received from RCTCBC it was RESOLVED: That the Clerk writes to County Borough Councillors R. B. McDonald and P. Wasley.5.5 TREF-Y-RHUG SCHOOL, OVERGROWTH ON FOOTWAYMembers noted the contents of RCTCBC letter dated 14th January in respect of a Crossing Patrol, advising that the site will be re-assessed by RCTCBC in 6 months. It was RESOLVED: To remove this item from the minutes and to place on the September 2014 agenda.In respect of the Overgrowth on the Footway, it was RESOLVED: To defer this item to the March Meeting.5.6 CYCLE PATH NANT EIRINProceeding.5.7 ELY VALLEY ROAD – OVERGROWTHThe Clerk advised that the overgrowth had been cut-back.6. CORRESPONDENCE6.1 RAMBLERS CYMRU – TAFF ELY WALKS PROGRAMMEIt was RESOLVED: To note the information.6.2 ONE VOICE WALES – MEMORANDUM OF UNDERSTANDINGIt was RESOLVED: To note the contents of their email dated 22nd December 2013.6.3 ONE VOICE WALES – TRAINING COURSES JANUARY 2014It was RESOLVED: To note the information.6.4 WELSH GOVERNMENT – APPROPRIATE SUM UNDER S 173 OF THE LGA1972It was RESOLVED: To note the information that the maximum expenditure that can be incurred Under both Section 137(1) and (3) for the financial year 2014-15 will be 7.20 per elector.6.5 RCTCBC – COMMUNITY BOUNDARY & ELECTORAL REVIEW 2ND STAGEIt was RESOLVED: To note RCTCBC letter dated 13th January 2014.6.6 COMMUNITY EVENTS – VOLUNTEER COMMITTEEIt was RESOLVED: To note the information.6.7 TONYREFAIL CUBS ASSOCIATION – THANK YOU LETTERIt was RESOLVED: To note the information.6.8 SHOP TRADERS IN TONYREFAIL – THANK YOU LETTERIt was RESOLVED: To note the information.6.9 RCTCBC – PILLARS, WAUNRHYDD ROADIt was RESOLVED: To note RCTCBC letter dated 21st January 2014 advising that the works had been completed.6.10 MICK ANTONIW AM – INVITATION TO DISCUSS ‘ULTRA-LOCAL’ SERVICE DELIVERY.It was RESOLVED: That the Clerk and Chair would attend. Should the Chair not be able to attend that another Councillor would be asked.6.11 HISTORY POINTS PROJECT – QR BARCODE WAR MEMORIALIt was RESOLVED: To accept the offer from History Points with a cost to the Community Council of 100.6.12 TAF CLUSTER COMMUNITIES FIRST NEWSLETTERIt was RESOLVED: That the information on the Council’s website in respect of the ‘Christmas Event’ would be inserted into their newsletter.6.13 WELSH GOVERNMENT – MARINE & FISHERIES DIVISION – CONSULTATION DOCUMENT.It was RESOLVED: To note the information in their letter dated 3rd February 2014.7. PLANNINGIt was RESOLVED: To write a letter of support to RCTCBC Planning Department in respect of Planning Application No: 7.1.There were no observations nor objections made to any of the other planning applications placed on this month’s agenda.8. FOOTPATH REPORTIt was RESOLVED: To note and accept the Footpath Report for February 2014.9. ACCOUNTS9.1 ACCOUNTS PAIDIt was RESOLVED: To approve and accept the paid accounts for December 2013 and January 2014.10. TO RECEIVE: MEMBERS AND CLERKS REPORT10.1 CLERKS REPORTThe Clerk reported on the extent of the damage in the Cemetery caused by recent high winds and that she had made contact with the Insurance Company. It was also RESOLVED: That the Clerkarranges a meeting with Mr. M. Frazer and Councillor G. Evans to discuss the cemetery trees in general.It was RESOLVED: That the Clerk is given plenary powers to arrange emergency tree work at any time.The Clerk advised Council that she had received a resignation by email from Councillor H. Jones and that she would inform the Electoral Department at RCTCBC of the vacancy. Members were sorry to hear this news and asked the Clerk write a letter to Councillors Jones to thank him for the service he gave the community during his time as a Councillor.The Clerk asked if the Annual Meeting and the May Monthly meeting could be deferred until the 15th May. It was RESOLVED: To accept the Clerks request.10.2 MEMBERS REPORTIt was reported that there is a terrible stench between Lamp-post Columns 25 and 26 on Collenna Road which it is thought to be foul water leaking from a sewer. The Clerk to report to RCTCBC.It was reported that buses are having difficulty in turning onto Llantrisant Road from Pretoria Road owing to vehicles parking right up to the junction on double yellow lines. The Clerk was asked to write to RCTCBC as there is concern that the bus company may withdraw the service owing to the problem. Parking on High Street, Tonyrefail was discussed and the Clerk was asked to write to RCTCBC to ask that they re-instate the 30 minute parking restriction signs and the yellow lines outside of the local businesses.11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETINGCouncillor G. Evans reported on the monthly PACT meeting on the effect that the lack of car-parking was having on local businesses. Councillor Evans advised that a petition is to be compiled and presented to RCTCBC as a matter of serious concern. The Community Council would fully support the petition.12. TRANE CEMETERY12.1 LAND ADJACENT TO TRANE CEMETERYThe Clerk advised that she had met with the Solicitor and that a letter would be sent outlining the position as soon as possible.12.2 CEMETERY WALLProceeding12.3 CLEARING OF LARGE OVERGROWTH AREAMembers had been provided with quotations for the abovementioned work and it wasRESOLVED: That the quotation from Oakdale Tree & Garden Services is accepted.13 ALLOTMENTS13.1 PRICHARD STREETMembers noted the letter from Prichard Street Allotments and whilst the Community Council support the improvements proposed, the Clerk was asked to write a letter emphasising the rules and regulations and that any proposed building(s) would need to be agreed with RCTCBC Planning Department.14 HEALTH AND SAFETY UP-DATEThe Clerk advised that the staff had undertaken Cemetery Training.15 PROJECTS.15.1 CHRISTMAS EVENT 2014The Clerk advised that a further 6 Christmas Lamp-post features had been ordered for 2014.It was RESOLVED: That a Christmas Concert would take place on Thursday 18th December 2014 at 7.00 pm. The Clerk to arrange the hire of The Savoy Theatre.It was also RESOLVED: To organise a Christmas Market outside the Rhondda Bowl onSaturday 6th December 2014 (permission to be sought) and inside the Leisure Centre there would be Craft Stalls and Father Christmas will be in his Grotto.15.2 SENIOR CITIZEN’S CHRISTMAS DINNER 2014Deferred to March.16. PUBLICITY16.1 WEBSITE GRANTProceeding. Councillor Austin Davies to contact the Chairman.17. P.A. SYSTEMCouncillor Austin Davies to pursue18. REMEMBRANCE DAY 2014It was RESOLVED: That a meeting of the Remembrance Day Committee is arranged in March.19. PHOTOCOPIER QUOTATIONDeferred to March meeting.20. DATE AND VENUE OF NEXT MEETINGIt was RESOLVED: That the next meeting will take place on Thursday 13TH March 2014 at the Community Hall, Prichard Street at 6.30 pm.The meeting closed at 8.40 pm.