tonyrefail & district community council
next council meeting:
Thursday 27th July
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CLERK
Mrs Pauline Williams
COEDELY WARD
Cllr. Cameron Wells
 
COLLENNA WARD
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Webb
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Danny Grehan
 
TYNYBRYN WARD
Cllr. Mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - December 2013

Minutes of the MONTHLY MEETING of Tonyrefail & District Community Council held onTHURSDAY 12th DECEMBER 2013 at The Community Hall, Prichard Street, Tonyrefail which commenced at 6.30 pm
 
PRESENT: Councillors: Messrs. S. Kiff, S. Stevens, H. Jones, G. Powell, A. Davies, G. Evans, Mrs. D. Roberts, Mrs. K. Godfrey, Mrs. B. Jenkins and Ms. A. Davies
 
In Attendance: Mrs. P. Williams (Clerk)
 
1. APOLOGIES FOR ABSENCE
An apology for absence was received from Councillor N. Harding (work commitment)
 
2. DISCLOSURES OF PERSONAL INTEREST
There were no disclosures of personal interest declared.
 
3. CONFIRMATION OF MINUTES
The minutes of the Monthly meeting held on Thursday 14th November 2013 and the minutes of the Extraordinary Meeting held on 25th November were both confirmed as a correct record.
 
4. PUBLIC BREAK
There were no members of the public present.
 
5. MATTERS ARISING FROM THE MINUTES.
 
5.1 BUS SHELTER – BRYNGOLAU
Proceeding.
 
5.2 LLYS-YR-EFAIL - HANDRAILS
Proceeding
 
5.3 FLOWER BASKETS
Proceeding.
 
5.4 CAPEL Y TON
It was RESOLVED: That the Clerk writes a further letter to RCTCBC.
 
5.5 TREF-Y-RHUG SCHOOL, OVERGROWTH ON FOOTWAY
Members were not satisfied with the reply from RCTCBC dated 4th December 2013. It was RESOLVED: That the Clerk writes a further letter.
 
5.6 CYCLE PATH NANT EIRIN
Proceeding.
 
5.7. TRAFFIC LIGHTS – TONYREFAIL SQUARE
The Clerk informed Members that an Officer from RCTCBC had been out on 2 occasions during Peak hours and found that with the exception of only 1 occasion that there was a tailback to the Florist. It was RESOLVED: To note the information and to remove this item from the agenda.
 
5.8 COMMUNITY HALL – PRICHARD STREET
It was RESOLVED: To remove this item from the agenda.
 
5.9 ELY VALLEY ROAD – OVERGROWTH
It was RESOLVED: That the Clerk to check if work has been undertaken.
 
5.10 BUS STOP LOCATIONS – WAUNRHYDD ROAD
The Clerk had spoken to RCTCBC and was advised that there was probably very little chance of re-siting the bus stops, as the current location provided the general public with cover whilst waiting. It was RESOLVED: That this item is removed from the agenda.
 
6. CORRESPONDENCE
 
6.1 RCTCBC – CONSULTATION ON THE SOUTH WALES REGIONAL AGGREGATES WORKING
PARTY (STRAWP) REGIONAL TECHNICAL STATEMENT REVIEW.
It was RESOLVED: To note the contents of their letter dated 15th November 2013.
 
6.2 TONYREFAIL ABC
It was RESOLVED: To note the contents of their letter dated 19th November 2013.
 
6.3 WELSH GOVERNMENT – CONSULTATION ON THE PROPOSED REVOCATION AND REMAKING OF THE ACCOUNTS AND AUDIT (WALES) REGULATIONS 2005.
It was RESOLVED: To note the contents of their letter dated 22nd November 2013.
 
6.4 RCTCBC – COMMUNITY BOUNDARY AND ELECTORAL ARRANGEMENTS
REVIEW – DRAFT PROPOSALS.
It was RESOLVED: To note the contents of their letter dated 26th November 2013.
 
6.5 RCTCBC – PROPOSED CHANGES TO L.A. SEN PROVISION
It was RESOLVED: To note the contents of their letter dated 29th November 2013.
 
6.6 TONYREFAIL SCHOOL – CERTIFICATE EVENING/PRIZE EVENING
An invitation had been received in respect of the abovementioned but unfortunately the
above event coincided with the Community Council’s Senior Citizens Christmas Dinner.
The Clerk advised that she had written to the School to apologise that there would be noone in attendance from the council.
 
7. PLANNING
There were no objections nor observations made to any of the planning applications placed on this month’s agenda.
 
8. FOOTPATH REPORT
It was RESOLVED: To note and accept the Footpath Report for December 2013.
 
9. ACCOUNTS
 
9.1 ACCOUNTS PAID
It was RESOLVED: To approve and accept the paid accounts for November 2013.
 
10. TO RECEIVE: MEMBERS AND CLERKS REPORT
 
10.1 CLERKS REPORT
The Clerk asked Council if the January meeting could be postponed. It was RESOLVED: That no Monthly meeting will take place in January.
 
10.2 MEMBERS REPORT
The subject of notice boards was raised and the Clerk informed the council that she had included a sum on the 2014/15 budget which is to be discussed the extraordinary meeting later. The Clerk was asked to write to RCTCBC to ask whether or not the work on the wall on Penrhiwfer Road opposite Waunrhydd Road has been completed.
 
11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETING
No Councillors were able to attend the PACT meeting therefore there was no report given this month.
 
12. TRANE CEMETERY
 
12.1 LAND ADJACENT TO TRANE CEMETERY
Members noted the contents of an email from Mr. Mark. Phillips. It was RESOLVED: To accept the offer. Clerk to liaise with Mr. Phillips on this matter.
The Clerk raised a further issue in respect of burials near a watercourse. It was RESOLVED: That the Clerk contacts the Environment Agency.
 
COUNCILLOR G. POWELL ARRIVED AT THE MEETING AT 7.05 PM.
COUNCILLOR K. GODFREY LEFT THE MEETING AT 7.05 PM.
 
12.2 CEMETERY WALL
Proceeding
 
12.4 SHREDDER FOR TREES
Owing to the cost of a suitable shredder the Clerk advised council that she had spoken to Oakdale Trees and that an arrangement could be made in the future for them to dispose of tree branches, hedge cutting etc. at an agreed price. It was RESOLVED: To accept the Clerks recommendation.
 
13 ALLOTMENTS
Proceeding.
 
14 HEALTH AND SAFETY UP-DATE
Proceeding
 
15 PROJECTS.
 
15.1 CHRISTMAS EVENTS
The Christmas Carol Evening was discussed and owing to the tremendous turn-out on the night it was RESOLVED: That changes will need to be made for Christmas 2014
 
15.2 SENIOR CITIZEN’S CHRISTMAS DINNER
It was reported that the evening had been a total success.
 
16. PUBLICITY
A discussion took place on ‘Face Book’ and a vote took place in respect of Councillor Ms. A. Davies managing what information is placed on the social media site. Of the 9 members present at the time votes were in favour of Councillor Davies managing the site. Councillor D. Roberts abstained and asked for her name to be recorded.
 
16.2 OPEN PAGE
It was RESOLVED: To remove this item from the agenda.
 
16.3 WEBSITE GRANT
Proceeding.
 
17. OFFICE DOOR SHUTTER
It was RESOLVED: To accept the quotation from Shutter Door Services at a cost of 430.00 plus VAT.
 
18. P.A. SYSTEM
Proceeding.
 
19. REMEMBRANCE DAY PARADE
 
19.1 MARCHING BAND
The Clerk and Councillor A. Davies had contacted several bands but to no avail to date.
 
20. RCTCBC – PHASE 1 SERVICE CHANGE PROPOSALS
 
20.1. TONYREFAIL LIBRARY
The Clerk had been asked whether or not the Community Council would be able to fund the salary of the Librarian in order to keep the library open. It was RESOLVED: That there was no funding in the budget to accommodate this request.
 
20. OFFICE DOOR SHUTTER
It was RESOLVED: To defer this item until the next meeting.
 
21. DATE AND VENUE OF NEXT MEETING
It was RESOLVED: That the next meeting will take place on Thursday 13TH February 2013 at the Community Hall, Prichard Street at 6.30 pm.
 
The meeting closed at 17.40 pm
 
Community Council Budget & Precept Meeting Minutes
Minutes of the Extraordinary Meeting of Tonyrefail & District Community Council held on Thursday 12th December 2013, at The Community Centre, Prichard Street, Tonyrefail which commenced at 7.45 pm
 
PRESENT: Councillors: Messrs. S. Kiff, S. Stevens, H. Jones, G. Powell, A. Davies, G. Evans, Mrs. D. Roberts, Mrs. K. Godfrey, Mrs. B. Jenkins and Ms. A. Davies
 
In attendance: Mrs. P. Williams (Clerk)
 
1 APOLOGIES
An apology for absence was received from Councillor N. Harding (work commitment)
 
2. TO RECEIVE A REPORT FROM THE CLERK
Members noted and discussed the report of the Clerk.
The Clerk re-iterated what was written in the report that the contingency figure was far too low and serious consideration regarding increasing the precept should be considered.
 
3. TO SET THE BUDGET FOR 2014/15
A discussion took place and it was RESOLVED: To accept the estimated budget for 2014/15 as presented by the Clerk.
 
4. TO SET THE PRECEPT FOR 2014/15
The Clerk advised that the Tax Base figure that was being used had not been confirmed by RCTCBC and that should the figure be amended that a further meeting would be necessary.
After a lengthy debate, Councillor Roberts raised the motion to increase the precept by 10%, the motion was not seconded, therefore the motion fell.
 
A motion was then put forward by Councillor Ms. A. Davies to increase the precept by 6% which would equate to a figure of 46.36 (Band D). This was seconded.
 
An amendment was then put forward by Councillor H, Jones that the community charge of 45.61 (Band D) should not increase and remain the same for 2014/15. This was also seconded. The Clerk was asked to record the voting:
 
The amendment put forward by Councillor H. Jones, was put to the vote and 4 votes were in favour of the amendment and 4 votes against. Councillors. Messrs. S. Kiff, S. Stevens, G. Powell and H. Jones voted for the amendment and Councillors Messrs. A. Davies, G. Evans, Ms. A. Davies and Mrs. D. Roberts voted against the amendment.
 
The motion put forward by Councillor Ms. A. Davies was put to the vote and received 4 for the motion and 4 against. (Councillors Messrs. A. Davies, G. Evans, Ms. A. Davies and Mrs. D. Roberts voted in favour of the motion and Councillors S. Kiff, S. Stevens, G. Powell and H. Jones voted against the motion. As the vote was tied the Chairman had the casting vote and voted in favour of the amendment and it was
RESOLVED: That if the Tax Base figure used at this meeting is correct that the Gross band ‘D’ figure for 2014/15 would remain at 45.61 which will equate to the sum of 172,256.20 precept.
 
The Clerk advised council that she was very concerned regarding the resolution made on the precept figure, and the fact that the council had declined her advice and recommendations on this issue, as she feels that this will lead to financial concern in the future.

 

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