MINUTES of the MONTHLY MEETING of Tonyrefail & District Community Council held on THURSDAY 16th APRIL 2015 at the Community Hall Prichard Street, Tonyrefail which commenced at 6.30 pm.PRESENT: Councillors: Messrs. A. Davies (Chairman), S. Kiff, S. Stevens, G. Powell, G. Evans, D. O. Jones, Mrs. Deidre Roberts and Mrs. K. Godfrey..In attendance: Mrs. P. Williams (Clerk)1. APOLOGIES FOR ABSENCE1.1 APOLOGIES SUBMITTEDAn apology for absence were received from Councillors Mrs. C. Edwards (no reason given) and Mrs. Alexandra Davies-Jones (work commitment) 1.2 APOLOGIES NOT SUBMITTEDWith the exception of the apologies given, all other Councillors were present. 2. DISCLOSURES OF PERSONAL INTERESTCouncillor S. Kiff declared an interest in Agenda item No. 7.3 (Applicant is a close friend)3. MINUTESIt was RESOLVED: To accept and approve as a correct record the minutes of the Monthly Meeting held on Thursday 12th March 2015. 4. PUBLIC BREAK There were no members of the public present.5. MATTERS ARISING FROM THE MINUTES:5.1 PROVISION OF BUS SHELTERSThe Clerk was pleased to report that the Bus Shelter had been installed in Bryngolau, however a request had been made for sides to be added to the shelter. It was RESOLVED: That 1 side will be purchased at a cost of £325.00. 5.2 LEWIS ARMS ROW, PENRHIWFER – RESURFACING OF ROADIt was RESOLVED: To remove this item from the agenda. 5.3 COMMUNITY COUNCIL NOTICE BOARDS LOCATIONS It was RESOLVED: That 3 aluminium notice boards will be purchased for The Square in Tonyrefail, Tyn-y-Bryn Road and a site to be confirmed in Coedely. 5.4 SUMMER FLOWER PLANTERIt was RESOLVED: To accept the quotation of £425.00 and that permission has been granted for the Planter to be installed on Tonyrefail Square. 5.5 SCHOOL GOVERNOR – WILLIAMSTOWN SCHOOLThe Clerk reported to Members that this issue had now been resolved and that Councillor D. O. Jones would represent the Community Council and that his details have been provided to RCTCBC6. CORRESPONDENCE:6.1 CAMPAIGN FOR THE PROTECTION OF RURAL WALES – ANNUAL MEMBERSHIPIt was RESOLVED: To renew membership for 2015/16 at a cost of £20.00.6.2 PLANT LIFE – THE NEW NATIONAL PLANT MONITORING SCHEME It was RESOLVED: To pass the information to the Tonyrefail Gardening Club. 6.3 COEDELY RESIDENTS ASSOCIATION – EMAIL IN RESPECT OF ‘FLY-TIPPING’The Clerk and Councillor D. O. Jones has both liaised with Mr. Hayes on this matter. The Clerk had also informed RCTCBC and County Borough Councillor P. Wasley and had provided them with contact details for Mr. Hayes.6.4 LOCAL GOVERNMENT PARTNERSHIPS DIVISION – LOCAL GOVERNMENT BYELAWS (WALES ACT 2012) COMING INTO FORCEIt was RESOLVED: To note the information contained in their email dated 7th April 2015. 6.5 WELSH WATER – WORKING ON LOCAL WASTE WATER SYSTEM.It was RESOLVED: To note the contents of their letter dated 30th March advising that work will start on the 7th April in Heol Pymmer, and Tyn y-Bryn Road and should be completed in seven weeks 6.6 SOUTH WALES FIRE & RESCUE SERVICE – ‘HAVE YOUR SAY’ It was RESOLVED: That Councillor S. Kiff would put the information on the Council’s website and that Councillor S. Stevens would put the information on the Council’s Face book 7. PLANNING:Having declared an interest in item No. 7.3 – Councillor S. Kiff took no part in the discussion of the same. There were neither objections nor observations made in respect of any of the planning applications placed on this month’s agenda.8. FOOTPATHS:8.1 FOOTPATH REPORT FOR APRILOwing to the staff shortage there has been no work undertaken on the footpaths recently. 9. ACCOUNTS: TO ACCEPT AND APPROVE: 9.1 ACCOUNTS PAID MARCH 2015 It was RESOLVED: To approve and accept the accounts paid for March 2015 as presented.10. TO RECEIVE: MEMBERS AND CLERKS REPORTS10.1 CLERKS REPORTThe Clerk advised that she had completed the End of Year accounts and was waiting for the Internal Audit inspection and will bring the budget for 2015/16 to Council to review. 10.2 MEMBERS REPORTIt was reported that the Savoy is up and running and that the Grand opening will take place in June 2015. It was also reported that a ‘Hustings’ will take place at the Savoy on 29th April 2015. The subject of the bus shelter in Heol Ty Llwyd was brought up in respect of the lack of sides. It was RESOLVED: That this item is placed on the May agenda A report was given on the recent meeting with Tonyrefail Traders and it was reported that car parking on Mill Street and High Street will be restricted to 30 minutes and that the yellow lines in Prichard Street are to be removed. It was also reported that RCTCBC have agreed to put signs up to indicate ‘shopping’ and ‘parking’ in Tonyrefail. The Chairman reported to Council the sad news that Mick Antoniw’s A.M. wife Elaine had passed away suddenly the previous weekend. . The Clerk was asked to send a card of condolence. 11. TO RECEIVE: MONTHLY REPORT FROM THE PACT MEETINGThe next meeting is to take place Monday 27th April 2015. 12. TRANE CEMETERY:12.1 RCTCBC LAND FOR CEMETERY EXPANSIONProceeding 12.2 CEMETERY WALL Proceeding.13. ALLOTMENTS: 13.1 ALLOTMENT SITE MEETING. It was RESOLVED: That a meeting date will be discussed at the May meeting.13.2 PUBLIC LIABILITY INSURANCE – INDIVIDUAL ALLOTMENTSIt was RESOLVED: That this will be discussed at the allotment site meeting committee meeting which will take place at a date to be decided. 13.3 INDIVIDUAL ALLOTMENT SITE TENANCY AGREEMENTS AND CONSTITUTIONSAs per 13.2 above 13.4 TO REVIEW COMMUNITY COUNCIL’S TENANCY ALLOTMENT AGREEMENTIt was RESOLVED: That the Clerk will draw up a draft agreement and will bring back to Council for approval.13.5 BARBED WIRE – TYLCHA WENIt was RESOLVED: That this will be discussed at the site meeting in Tylcha Wen. 14. HEALTH & SAFETY Proceeding15. PROJECTS15.1 PROPOSED SUMMER EVENT To be discussed at the Events Committee Meeting which is taking place at 8.00 pm this evening.16. PUBLICITY:16.1 NEWSLETTER.Proceeding.17. CHRISTMAS 201517.1. CHRISTMAS LIGHTINGTo be discussed at the May meeting of the Council17.2 CHRISTMAS EVENT This item will also be discussed at the May meeting of the Council18. STAFFING18.1 TO ACCEPT AND APPROVE THE RECOMMENDATIONS MADE BY THE INTERIEW PANEL FOR EMPLOYING THE 2 SUCCESSFUL CEMETERY OPERATIVES/GENERAL LABOURERS. A discussion took place on the interviews that were undertaken on Wednesday 15th April and it was RESOLVED: That the recommendations made by the Interview Panel would be accepted. It was further RESOLVED: That should either of the successful candidates employment terminate by either party during the 6 months probation period that candidate No. 3 would be offered the position.18.2 CHANGE OF COMMENCEMENT DATE FOR EMPLOYMENT. It was reported to Council that 1 of the current staff had been hospitalised and was still on sick leave and with this in mind the interview panel discussed the same and it was recommended to Council that the new employees will need to commence work on Monday 20th April. It was RESOLVED: That the recommendation of the interview panel would be accepted and that R.T and D. J would commence employment on 20th April. 19. TO AGREE: DATE & VENUE OF NEXT MEETINGIt was RESOLVED: That the next Monthly Meeting of the Council will take place on Thursday 14th May at the Community Hall, Prichard Street, Tonyrefail commencing immediately after the Annual meeting of the same date The meeting closed at 7.30 pm.