tonyrefail & district community council
next council meeting:
Thursday 27th July
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CLERK
Mrs Pauline Williams
COEDELY WARD
Cllr. Cameron Wells
 
COLLENNA WARD
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Webb
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Danny Grehan
 
TYNYBRYN WARD
Cllr. Mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - April 2015

MINUTES of the MONTHLY MEETING of Tonyrefail & District Community Council held on THURSDAY 16th APRIL 2015 at the Community Hall Prichard Street, Tonyrefail which commenced at 6.30 pm.
 
PRESENT:   Councillors:   Messrs. A. Davies (Chairman), S. Kiff, S. Stevens, G. Powell, G. Evans, D. O. Jones, Mrs. Deidre Roberts and Mrs. K. Godfrey..
 
In attendance:   Mrs. P. Williams (Clerk)
 
1. APOLOGIES FOR ABSENCE
 
1.1 APOLOGIES SUBMITTED
An apology for absence were received from Councillors Mrs. C. Edwards (no reason  given) and Mrs. Alexandra Davies-Jones (work commitment)
 
1.2 APOLOGIES NOT SUBMITTED
With the exception of the apologies given, all other Councillors were present.
 
2. DISCLOSURES OF PERSONAL INTEREST
Councillor S. Kiff declared an interest in Agenda item No. 7.3 (Applicant is a close friend)
 
3. MINUTES
It was RESOLVED:   To accept and approve as a correct record the minutes of the Monthly Meeting held on Thursday 12th March 2015.
 
4. PUBLIC BREAK
There were no members of the public present.
 
5. MATTERS ARISING FROM THE MINUTES:
 
5.1 PROVISION OF BUS SHELTERS
The Clerk was pleased to report that the Bus Shelter had been installed in Bryngolau, however a request had been made for sides to be added to the shelter.  It was RESOLVED:  That 1 side will be purchased at a cost of 325.00.   
 
5.2 LEWIS ARMS ROW, PENRHIWFER – RESURFACING OF ROAD
It was RESOLVED:  To remove this item from the agenda.
 
5.3 COMMUNITY COUNCIL NOTICE BOARDS LOCATIONS
It was RESOLVED:  That 3 aluminium notice boards will be purchased for The Square in Tonyrefail, Tyn-y-Bryn Road and a site to be confirmed in Coedely.
 
5.4 SUMMER FLOWER PLANTER
It was RESOLVED:  To accept the quotation of 425.00 and that permission has been granted for the Planter to be installed on Tonyrefail Square. 
 
5.5 SCHOOL GOVERNOR – WILLIAMSTOWN SCHOOL
The Clerk reported to Members that this issue had now been resolved and that Councillor D. O. Jones would represent the Community Council and that his  details have been provided to RCTCBC
 
6. CORRESPONDENCE:
 
6.1 CAMPAIGN FOR THE PROTECTION OF RURAL WALES – ANNUAL MEMBERSHIP
It was RESOLVED:  To renew membership for 2015/16 at a cost of 20.00.
 
6.2 PLANT LIFE – THE NEW NATIONAL PLANT MONITORING SCHEME
It was RESOLVED:  To pass the information to the Tonyrefail Gardening Club.
 
6.3 COEDELY RESIDENTS ASSOCIATION – EMAIL IN RESPECT OF ‘FLY-TIPPING’
The Clerk and Councillor D. O. Jones has both liaised with Mr. Hayes on this matter.  The Clerk had also informed RCTCBC and County Borough Councillor P. Wasley and had provided them with contact details for Mr. Hayes.
 
6.4 LOCAL GOVERNMENT PARTNERSHIPS DIVISION – LOCAL GOVERNMENT BYELAWS (WALES ACT 2012) COMING INTO FORCE
It was RESOLVED:  To note the information contained in their email dated 7th April 2015.
 
6.5 WELSH WATER – WORKING ON LOCAL WASTE WATER SYSTEM.
It was RESOLVED:  To note the contents of their letter dated 30th March advising that work will start on the 7th April in Heol Pymmer, and Tyn y-Bryn Road and should be completed in seven weeks 
 
6.6 SOUTH WALES FIRE & RESCUE SERVICE – ‘HAVE YOUR SAY’
It was RESOLVED:  That Councillor S. Kiff would put the information on the Council’s website and that Councillor S. Stevens would put the information on the Council’s Face book
 
7. PLANNING:
Having declared an interest in item No. 7.3 – Councillor S. Kiff took no part in the discussion of the same.
 
There were neither objections nor observations made in respect of any of the planning applications placed on this month’s agenda.
 
8. FOOTPATHS:
 
8.1 FOOTPATH REPORT FOR APRIL
Owing to the staff shortage there has been no work undertaken on the footpaths recently.
 
 
9. ACCOUNTS:  TO ACCEPT AND APPROVE: 
 
9.1 ACCOUNTS PAID MARCH 2015
It was RESOLVED:  To approve and accept the accounts paid for March 2015 as presented.
 
10. TO RECEIVE:   MEMBERS AND CLERKS REPORTS
 
10.1 CLERKS REPORT
The Clerk advised that she had completed the End of Year accounts and was waiting for the Internal Audit inspection and will bring the budget for 2015/16 to Council to review.
 
10.2 MEMBERS REPORT
It was reported that the Savoy is up and running and that the Grand opening will take place in June 2015.
 
It was also reported that a ‘Hustings’ will take place at the Savoy on 29th April 2015.
 
The subject of the bus shelter in Heol Ty Llwyd was brought up in respect of the lack of sides.  It was RESOLVED:  That this item is placed on the May agenda
 
A report was given on the recent meeting with Tonyrefail Traders and it was reported that car parking on Mill Street and High Street will be restricted to 30 minutes and that the yellow lines in Prichard Street are to be removed. 
 
It was also reported that RCTCBC have agreed to put signs up to indicate ‘shopping’ and ‘parking’ in Tonyrefail. 
 
The Chairman reported to Council the sad news that Mick Antoniw’s A.M. wife Elaine had passed away suddenly the previous weekend. .  The Clerk was asked to send a card of condolence. 
 
11. TO RECEIVE:   MONTHLY REPORT FROM THE PACT MEETING
The next meeting is to take place Monday 27th April 2015.
 
12. TRANE CEMETERY:
 
12.1 RCTCBC LAND FOR CEMETERY EXPANSION
Proceeding
 
12.2 CEMETERY WALL
Proceeding.
 
13. ALLOTMENTS:
 
13.1 ALLOTMENT SITE MEETING.
It was RESOLVED:  That a meeting date will be discussed at the May meeting.
 
13.2 PUBLIC LIABILITY INSURANCE – INDIVIDUAL ALLOTMENTS
It was RESOLVED:  That this will be discussed at the allotment site meeting committee meeting which will take place at a date to be decided. 
 
13.3 INDIVIDUAL ALLOTMENT SITE TENANCY AGREEMENTS AND CONSTITUTIONS
As per 13.2 above
 
13.4 TO REVIEW COMMUNITY COUNCIL’S TENANCY ALLOTMENT AGREEMENT
It was RESOLVED:  That the Clerk will draw up a draft agreement and will bring back to Council for approval.
 
13.5 BARBED WIRE – TYLCHA WEN
It was RESOLVED:  That this will be discussed at the site meeting in Tylcha Wen.
 
14. HEALTH & SAFETY
Proceeding
 
15. PROJECTS
 
15.1 PROPOSED SUMMER EVENT
To be discussed at the Events Committee Meeting which is taking place at 8.00 pm this evening.
 
16. PUBLICITY:
 
16.1 NEWSLETTER.
Proceeding.
 
17. CHRISTMAS 2015
 
17.1. CHRISTMAS LIGHTING
To be discussed at the May meeting of the Council
 
17.2 CHRISTMAS  EVENT
 This item will also be discussed at the May meeting of the Council
 
18. STAFFING
 
18.1 TO ACCEPT AND APPROVE THE RECOMMENDATIONS MADE BY THE INTERIEW PANEL FOR EMPLOYING THE 2 SUCCESSFUL CEMETERY OPERATIVES/GENERAL LABOURERS.
 
A discussion took place on the interviews that were undertaken on Wednesday 15th April and it was RESOLVED:  That the recommendations made by the Interview Panel would  be accepted.
 
It was further RESOLVED:  That should either of the successful candidates employment terminate by either party during the 6 months probation period that  candidate No. 3 would be offered the position.
 
18.2 CHANGE OF COMMENCEMENT DATE FOR EMPLOYMENT.
 It was reported to Council that 1 of the current staff had been hospitalised and was still on sick leave and with this in mind the interview panel discussed the same and it was  recommended to Council that the new employees will need to commence work on Monday 20th April.  It was RESOLVED:  That the recommendation of the interview panel would be accepted and that R.T and D. J would commence employment on 20th April.
 
19.  TO AGREE:    DATE & VENUE OF NEXT MEETING
It was RESOLVED:  That the next Monthly Meeting of the Council will take place on Thursday 14th May at the Community Hall, Prichard Street, Tonyrefail commencing immediately after the Annual meeting of the same date 
 
The meeting closed at 7.30 pm.

 

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