Minutes of the Monthly Meeting of Tonyrefail & District Community Council held on Thursday 12th April 2012 at Tonyrefail Community Hall, Pritchard Street, and Tonyrefail which commenced at 6.30 p.m
Present: Councillors: Messrs. M. Jenkins (Chairman), S. Stevens (Vice Chairman), S. Kiff, Mrs. D. Roberts and Mrs. B. Jenkins
In Attendance: Mrs. P. Williams (Clerk)
A MINUTE SILENCE WAS HELD IN MEMORY OF COUNCILLOR ANNE (Nancy) WHARTON WHO RECENTLY PASSED AWAY.
1 APOLOGIES An apology for absence was received from Councillor Karen Godfrey (Holidays)
2. DISCLOSURES OF PERSONAL INTEREST Councillor Mr. M. Jenkins disclosed a personal interest in Minute No. 7.8 – I am the person applying for the application.
Councillor Mrs. B. Jenkins disclosed a personal interest in Minute No. 7.8 – I am the owner of the property.
3. CONFIRMATION OF MINUTES The minutes of the Monthly meeting held on Thursday 8th March 2012 were confirmed as a correct record.
4. PUBLIC BREAK There were no members of the public present.
5. MATTERS ARISING FROM THE MINUTES
5.1 TRAFFIC CALMING – FRANCIS STREET, THOMASTOWN. Members noted the contents of RCTCBC letter dated 19th March and Councillor S. Stevens was asked to request in the next PACT meeting for the deployment of a hand held speed detection device to be used in this area.
5.2 LAND ADJACENT TO TRANE CEMETERY Proceeding
5.3 MEMORIAL SAFETY – TRANE CEMETERY
i). MEMORIAL SAFETY POLICY It was RESOLVED: To adopt the Memorial Safety policy as circulated.
ii). MEMORIAL TESTING The Clerk reported that she had asked RCTCBC for help in laying down any large memorials which may fail the test, to which they are happy to do so, but unfortunately the Memorial Safety Officer is also covering the work of another colleague on sick leave, and until that person returns they will be unable to release the Safety Officer, which will not be in the immediate future
The Clerk would also make enquiries with RCTCBC to ascertain whether or not they charge for the laying down of the memorials.
5.4 AINON CHAPEL The Clerk had met with County Borough Councillor Eudine Hanagan, Michael Dauncey, Cabinet Policy & Research Officer for RCTCBC and Mr. Anthony Kleinberg from Abbey Masonry to discuss the possibility of erecting a plaque in memory of those laid to rest at the former Ainon Chapel.
A list of names and dates had been circulated to Members and a discussion took place and the Clerk was asked to contact Mr. Dauncey as Councillor Steve Kiff advised that the list is incomplete.
Concern was also raised as to the size of the plaque and the responsibility of maintenance. The Clerk would report back to the next meeting of the council.
5.5 WAR MEMORIAL – SGT. ARTHUR PAGE Proceeding.
5.6 DOG FOULING Members noted the contents of an email from Ceri Davies – RCTCBC Enforcement Officer Dated 15th March which reported on their continued presence in the Tonyrefail area.
5.7 SCHOOL STREET – PARKING Proceeding.
5.8 SENIOR CITIZENS CHRISTMAS DINNER 2012 It was RESOLVED: That this item is removed from the Agenda and that it is placed on the September 2012 agenda for further discussion.
5.9 HEALTH & SAFETY Proceeding.
6. CORRESPONDENCE6.1 MACMILLAN CANCER SUPPORT FINANCIAL ASSISTANCE It was RESOLVED: That the Clerk would forward a letter to this organisation advising that our Grant’s meeting is held in September and that a ‘Grant’ form would be forwarded to them nearer the date.
6.2 VICTIM SUPPORT – VOLUNTEERS Members noted the contents of their email dated 15th March 2012.
6.3 MEMBERSHIP OF ONE VOICE WALES The contents of their letter dated 20th March 2012 were discussed but owing to the cost of membership it was RESOLVED: To decline the offer.
6.4 WAR MEMORIAL – REQUEST FOR NAME TO BE ADDED It was RESOLVED: To defer this item to the next meeting of the council. The Clerk referred to insurance cover for the War Memorial and advised that this was not covered by the council’s insurance . The Clerk was asked to contact the War Commission.
6.5BOUNDARY COMMISSION FOR WALES – NEWSLETTER Members noted the information.
6.6 WELSH GOVERNMENT – EASING THE FLOW Member noted the information.
6.7 INDEPENDENT REMUNERATION PANEL FOR WALES Member noted the contents of their letter dated 16th March 2012.
6.8 LLANTRISANT ROAD ALLOTMENTS A discussion took place regarding an issue involving the above allotments. It was RESOLVED: That this was a matter for the Allotment Committee to resolve.
6.9 THE AVENUE ALLOTMENTS A member of the public had raised observations regarding some issues with the above allotments. The Clerk reported that she had visited the site and reported to Members on the issues that were raised. It was RESOLVED: That the Clerk liaises with the member of the public.
6.10 RAMBLERS – THE NEW RAMBLERS FLEXIGROUP MODEL Members noted the contents of their letter dated 22nd February 2012. It was RESOLVED: To decline the offer of Membership.
6.11 INDEPENDENT REMUNERATION PANEL FOR WALES – CONSULTATION EVENT Members noted the contents of their letter dated 2nd April 2012.
7.1 PLANNING APPLICATION 11/1387 Members noted the contents of RCTCBC letter dated 9th March 2012 advising he would investigate the matter further.
7.2 – 7. 13 PLANNING APPLICATIONS. There were no objections/observations made to any of the planning applications placed on this month’s agenda.
Having previously declared an interest Councillors Mark Jenkins (Chairman) and Beverley Jenkins left the room whilst item 7.8 was discussed. During the Chairman’s absence Councillor Shawn Stevens took the chair.
8 .FOOTPATH REPORT The Footpath report for April was noted.
9. ACCOUNTS PAID MARCH 2012 Members accepted the accounts as presented.
10. MEMBERS/CLERKS REPORT The Clerk reported that lead had been taken from one of the cemetery buildings and that the Police had been notified. The Clerk also advised that the insurance company had been informed. The Clerk was given delegated powers to deal with this matter.
It was reported that the there was a 3” deep x 8” wide hole in the tarmac in the pavement outside of a property in Nant Eirin. The Clerk would report this matter to RCTCBC.
11 TO RECEIVE: MONTHLY PACT MEETING REPORT Councillor Shawn Stevens advised that there had been a joint meeting held on 2nd April between Tonyrefail West and Tonyrefail East, and it was reported that youths were causing a nuisance in the Parklands area and he further stated that the Police and Youth Workers would be asked to monitor the situation.
It was also reported in the PACT meeting that the footpath from Tref-y-Rhug School to Tylcha had been blocked. The Clerk would investigate the matter further.
12. END OF YEAR STATEMENT OF ACCOUNT (RECEIPTS & PAYMENTS) It was RESOLVED: To approve the end of year statement as presented.
14. DATE AND VENUE OF NEXT MEETING. The next meeting of the Council will take place on Tuesday 15th May 2012