Community Council Meeting Minutes - September 2016
MINUTES of the MONTHLY MEETING of TONYREFAIL AND DISTRICT COMMUNITY COUNCIL held on THURSDAY 8th September 2016 at the COMMUNITY HALL, PRICHARD STREET, TONYREFAIL which commenced at 6.30 pm.PRESENT: Councillors: Messrs. D. Owen-Jones (Chairman), S. Kiff, (Arrived at the meeting at 6.14pm). S. Stevens, Austin Davies, G. Evans and Mrs. D. Roberts.In attendance: Mrs. Pauline Williams – Clerk1. APOLOGIES FOR ABSENCE1.1 APOLOGIES SUBMITTED FOR APPROVALIt was RESOLVED: To accept and approve the apologies submitted by Councillors: Alexandra Mary Davies Jones (Personal), Neil Harding (Childcare), and Andrew Davies (Physiotherapy). Late apologies were received from Councillors G. Powell (Childcare) and Mrs. K. Godfrey(Work Commitment).2. DISCLOSURES OF INTERESTNo disclosures of personal interest were declared.3. CONFIRMATION OF MINUTESIt was RESOLVED: To accept and approve the minutes of the July Monthly meeting held on Thursday 7th July 2016 were confirmed as a correct record.4. PUBLIC BREAKThere were no members of the public present.5. MATTERS ARISING FROM PREVIOUS MINUTES (If Any)There were no matters arising from previous minutes.6. CORRESPONDENCE6.1 REQUEST FOR ROAD MARKINGS AND SPEED SIGNS – MEYLER STREET.Council noted the request and it was RESOLVED: That the Clerk forwards the letter to RCTCBC and to ask for clear road identification markings6.2 NATIONAL LIBRARY OF WALESIt was RESOLVED: To accept the offer of having the Community Council’s website archived.6.3 RCTCBC – INSTALLATION OF A NEW STREET NAME PLATE – HEOL ISAF, COEDELYIt was RESOLVED: To note the letter from RCTCBC dated 8th July advising that an order has been issued for the installation of a new street name place.6.4 AVANT CYMRUIn respect of their email dated 14th July it was RESOLVED: That as the painting of the 4 bus shelters had provided excellent feedback that the Clerk writes to Avant to ascertain whether or not they would like to paint the balance of the ‘Steel’ only bus shelters in the community.It was also RESOLVED: That the Community Council would cover the cost of a small plaque on each of the shelters that have already been ‘art worked’.6.5 RCTCBC – MINOR AUTHORITY VACANCY – TONYREFAIL PRIMARY SCHOOLIt was RESOLVED: That Councillor Austin Davies would represent the Community Council as a Minor Authority Governor at Tonyrefail Primary School6.6 PLANNING AID WALES – PLANNING4COMMUNITIESIt was RESOLVED: To note their email dated 29th July in respect of Place Plans – from concept to reality training on 20th September 2016.6.7 PLANNING AID WALES – COMMUNITY ENGAGEMENT NETWORK EVENTIt was RESOLVED: To note their email dated 18th August 2016.6.8 PLANNING AID WALES – GENERAL INTRODUCTION TO PLANNING TRAININGIt was RESOLVED: To note their email dated 19th August 2016.6.9 ONE VOICE WALES – COLLECTION AND MANAGEMENT OF DEVOLVED TAXESIt was RESOLVED: To note their email dated 1st July 2016.6.10 ONE VOICE WALES – REVISED CODE OF PRACTICE ON WORKING MATTERS – THE TWO TIER CODE ANNUAL MONITORING EXPENSES.It was RESOLVED: To note their email dated 1st July 20166.11 ONE VOICE WALES – FLY A FLAG FOR THE COMMONWEALTHIt was RESOLVED: To note their email dated 7th July 20166.12 ONE VOICE WALES – APPOINTMENT OF VICE CHAIRS AND INDEPENDENT MEMBERS TO NHS WALESIt was RESOLVED: To note their email dated 7th July 2016.6.13 ONE VOICE WALES – PUBLIC SERVICES STAFF COMMISSION ANNUAL REPORTIt was RESOLVED: To note their email dated 27th June 2016.6.14 ONE VOICE WALES – MARK DRAKEFORD SETS OUT HIS PLANS FOR WELSH TAXPOWERSIt was RESOLVED: To note their email dated 7th July 2016.6.15 ONE VOICE WALES – CONSULTATION ON DRAFT TECHNICAL ADVICE NOTE 24 – THE HISTORIC ENVIRONMENTIt was RESOLVED: To note their email dated 12th July 2016.6.16 ONE VOICE WALES – HIGH RATES OF TAX ON PURCHASE OF SECOND HOMES – HAVE YOUR SAY.It was RESOLVED: To note their email dated 14th July 2016.6.17 ONE VOICE WALE S- ONE VOICE WALES CONFERENCE SATURDAY 1ST OCTOBERIt was RESOLVED: To note their email dated 18th July 2016.6.18 ONE VOICE WALES – RECRUITMENT OF ADDITIONAL TRAINING ASSOCIATESIt was RESOLVED: To note their email dated 28th July 2016.6.19 ONE VOICE WALES – THE VOICE OF COMMUNITY AND TOWN COUNCILS IN WALESIt was RESOLVED: To defer this item to the October 2016 meeting.6.20 ONE VOICE WALES – FLOOD AND COASTAL EROSION COMMITTEE CONSULTATIONIt was RESOLVED: To note their email dated 22nd August 2016.6.21 ONE VOICE WALES QUESTIONNAIRE – PLANNING POLICY WALESIt was RESOLVED: That Councillor S. Kiff would complete the questionnaire on behalf of the Community Council.6.22 ONE VOICE WALES – NATURAL RESOURCES BULLETIN – ISSUE 8 – AUGUST 2016It was RESOLVED: To note the email 1st September 2016.6.23 ONE VOICE WALES – NEW TRAINING SCHEDULE – SEPTEMBER TO DECEMBERIt was RESOLVED: To note their email dated 30th August 2016.7. PLANNINGCouncil discussed Planning Application No. 16/0775/10 and it was RESOLVED: That the Clerk and the Chairman will arrange an informal meeting with an Officer from RCTCBC to discuss the councilsconcerns in respect of the cricket pitch. A further Planning Application had been received between the circulation of the agenda and the dateof this meeting:- Application No. 16/0924/10Application Type: Demolish existing garages, replace with new ion 150mm blockLocation: Land behind Tylchawen Terrace, Tonyrefail.It was RESOLVED: That neither observations nor objections were raised in respect of the additionalplanning application or those placed on this month’s agenda with the exception of 16/0775/10 above.8. FOOTPATHS8.1 FOOTPATH REPORT FOR SEPTEMBER 2016.It was RESOLVED: To approve and accept the Footpath report as presented9. ACCOUNTS9.1 ACCOUNTS PAID JULY 2016It was RESOLVED: To approve and accept the Accounts paid for July 2016 as presented.9.2 ACCOUNTS PAID AUGUST 2016It was RESOLVED: To approve and accept the Accounts paid for August as presented.9.3 ACCOUNTS FOR PAYMENT SEPTEMBER 2016It was RESOLVED: To approve and accept accounts for payment for September as presented and Councillors S. Kiff and D. Roberts signed the cheques.10. MEMBERS AND CLERKS REPORT10.1 CLERKS REPORTThere was no report from the Clerk.10.2 MEMBERS REPORTSThe Clerk was asked to write to the Police to ask if the PCSO’s would be able to attend the Community Council meetings from time to time.The Clerk was asked to report to RCTCBC that black refuse bags are continually being dumped on land at the rear of Mill Street in Tonyrefail.The siting of the skip(s) in the cemetery was reported on and the Clerk will address this concern.11. MONTHLY REPORT FROM THE PACT MEETINGA report was given by Councillor G. Evans on the Tonyrefail East meeting and advised that the next PACT meetings would be held on: Tonyrefail East 12th September 2016 and Tonyrefail West 28th September 2016.12. TRANE CEMETERY12.1 ANNUAL TREE SURVEY FROM ARB CONSULTANCYIt was RESOLVED: To approve and accept the tree survey report as presented to Council.12.2 TO RECEIVE QUOTATIONS IN RESPECT OF THE TREE SURVEY IN 12.1 ABOVE.The Clerk advised that only 1 quotation had been received. 1 company declined the offer to quote and 2 others had not replied.12.3 TO DECIDE ON THE COMPANY TO UNDERTAKE THE TREE WORKIn view of only 1 quotation being received it was RESOLVED: To accept the quotation from Mighty Oak Tree Solutions to undertake the work as per the annual tree survey.13. ALLOTMENTS13.1 TO RECEIVE FEEDBACK FROM OTHER COMMUNITY COUNCILS IN RESPECT OF TENANTS OUTSIDE OF THE COMMUNITY COUNCIL AREA LEASING ALLOTMENT PLOTS.It was RESOLVED: To note the feedback received.13.2 TO APPROVE AND ACCEPT THE DRAFT TENENANCY AGREEMENTIn view of the feedback received from other Community Councils it was RESOLVED: That the draft tenancy agreement is amended to incorporate that residents residing in the Community Council area are given priority on any allotment site that have a waiting list. It was further RESOLVED: That the Draft Tenancy is re-submitted to Council for approval.13.3 ALLOTMENT COMMITTEE TO ARRANGE A FURTHER SITE MEETING AT THEAVENUE ALLOMENTS.It was RESOLVED: That the allotment committee will meet on Monday 19th September at 5.30pm.14 HEALTH & SAFETY REQUIREMENTSThe Clerk advised that the Health & Safety contract had now expired with Ellis Whittam. It was RESOLVED: That the contract would not be renewed.15 PROJECTSProceeding16 PUBLICITY16.1 TO RECEIVE VERBAL REPORT FROM THE CLERKThe Clerk had met with a representative from Local Council Publishing and gave a verbal report to council. It was RESOLVED: That the council would proceed with the publication of a Tonyrefail & District Community Council guide.17. STAFFINGIt was RESOLVED: To note the Clerks verbal report in respect of a member of staff who is currently on sick leave.17.1 VERBAL REPORT FROM THE CLERK RE: ASSISTANT TO THE CLERKIt was RESOLVED: To note the Clerks verbal report on the progress of the Assistant to the Clerk who commenced work with the Community Council on 6th September 2016.17.2 TO RECEIVE AND ACCEPT NOTICE OF EARLY RETIREMENT FROM MEMBER OF STAFF.It was RESOLVED: To note and approve the acceptance letter from a member of staff who will be taking voluntary retirement on the 12th October 2016. It was further RESOLVED: That the Clerk writes a letter on behalf of the Council to thank the employee for his service to the council. It was also RESOLVED: That a Staffing committee meeting will take place on Thursday 15th October at the Community Council office in Trane cemetery at 6.30 pm.18. SUMMER FESTIVAL AND CLASSIC CAR SHOW – SATURDAY 13TH AUGUST 2016At the event a questionnaire was handed out to members of the public and the results were circulated to council. A verbal report was also given to Council on the event and it was RESOLVED: To accept and approve the comments made and that no summer event will be held in 2017.19. BUS STOPS/SHELTERS19.1 PROPOSED LOCATION FOR THE SITING OF A BUS SHELTER IN THE TYN-Y-BRYNWARDIt was RESOLVED: That as both the Councillors who represent the Tyn-y-Bryn ward were not present that this agenda item is deferred.19.2 PROPOSED LOCATION FOR THE SITING OF A BUS SHELTER IN PENRHIWFERIt was RESOLVED: To note that the Clerk is awaiting response from RCTCBC.20. CHRISTMAS 201620.1 CHRISTMAS EVENT – SATURDAY 3RD DECEMBER 2016It was RESOLVED: That an Events meeting will take place at 8.00 pm on Thursday 13th October 2016.I20.2 CHRISTMAS CONCERT – THE SAVOY THEATRE – FRIDAY 9TH DECEMBER 2016It was RESOLVED: That an Events meeting will take place at 8.00 pm on Thursday 13thOctober 2016.20.3 SENIOR CITIZEN’S CHRISTMAS DINNER – WEDNESDAY 14TH DECEMBER 2016It was RESOLVED: That an Events meeting will take place at 8.00 pm on Thursday 13th October 2016.20.4 CHRISTMAS SCHOOL ART COMPETITIONIt was RESOLVED: That the Clerk would write to each individual school to ask if they would like to participate in this year’s art competition. It was further RESOLVED: That Councillor S. Kiff would provide the Clerk with the criteria for the competition.21. EDMONDSTOWN URINAL21.1 TO RECEIVE AND DISCUSS REORT FROM PUBLIC MEETINGA verbal report was given on the events at the public meeting.As there are no documented records that the community council has any responsibility for thetoilets it was RESOLVED: That in the Community Councils opinion the toilets should beknocked down as they are insanitary and unfit for purpose as well as outdated and with norunning water they pose a health and safety risk.21.2 COUNCILLOR E. HANAGAN’S LETTER IN RESPECT OF THE URINALSIt was RESOLVED: That the Clerk would reply to Councillor Hanagan’s letter.22. TO DISCUSS ISSUES RELATING TO PATHWAY BETWEEN HIGH STREET AND PARKLANDS CRESCENTIt was RESOLVED: That the Clerk would follow up an email received from RCTCBC dated 22nd July2016 in respect of whether or not the pathway is adopted.23. CLOSURE OF LLOYDS BANK - TONYREFAILIt was RESOLVED to note and accept the correspondence received.24 TRAFFIC PROBLEMS TONYREFAILIt was RESOLVED: To note the letter from RCTCBC dated 18th July advising that their Civil Enforcement Officers will carry out additional patrols in these areas and will include potential joint operations with the local PCSO.25. MINOR AUTHORITY SCHOOL GOVERNORS25.1 TONYREFAIL PRIMARY SCHOOL – MINOR AUTHORITY GOVERNOR VACANCYIt was RESOLVED: That Councillor Austin Davies would represent the Community Council as the Minor Authority Governor at Tonyrefail Primary School.25.2 YGG TONYREFAIL – MINOR AUTHORITY GOVERNOR VACANCYIt was RESOLVED: To note that the position is due for re-election in September 2019.26 BUS SHELTER REQUEST – PENRHIWFERSee minute No. 19.2 above.27. NEW YEARS 2018 HONOURS ROUNDIt was RESOLVED: That no nominations will be put forward.28. TO CONSIDER URGENT ITEMSThere were no urgent items requiring attention.29 DATE AND VENUE OF NEXT MEETING.It was RESOLVED: That the October Monthly meeting will take place on Thursday 13th October 2016 at 6.30 pm and that the Events meeting will take place at 8.00 pm. Both meetings will be held in the Community Hall, Prichard Street, Tonyrefail.The meeting closed at 9.00 pm.