tonyrefail & district community council
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CLERK
Mrs Pauline Williams
COEDELY WARD
 
COLLENNA WARD
Cllr. Mr Glenn Evans
Cllr. Mr Austin Davies
Cllr. Mr Shawn Stevens
 
PENRHIWFER WARD
Cllr.Andrew Davies Jones
Cllr. Mr Dan Owen Jones
 
THOMASTOWN WARD
Cllr. Mrs Karen Godfrey
 
TYLCHA WARD
Cllr. Mrs Diedre Roberts
Cllr. Mr Steve Kiff
 
TYNYBRYN WARD
Cllr. mrs Alex Davies Jones
Cllr. Mr Greg Powel

Community Council Meeting Minutes - February 2016

MINUTES of the MONTHLY MEETING of TONYREFAIL AND DISTRICT COMMUNITY COUNCIL held on THURSDAY 11TH FEBRUARY 2016 at the Community Hall, Prichard Street, Tonyrefail which commenced at 6.30 pm.
 
PRESENT: Councillors: Messrs G. Powell, S. Kiff, S. Stevens, G. Evans, D. O. Jones, A. Davies, Mrs. A.M. Davies Jones and Mrs. K. Godfrey.
 
Also in attendance: Mrs. P. William – Clerk
 
IN THE ABSENCE OF THE CHAIRMAN AND VICE CHAIRMAN
COUNCILLOR AUSTIN DAVIES WAS NOMINATED AND SECONDED TO TAKE THE CHAIR.
 
1. APOLOGIES FOR ABSENCE
 
1.1 APOLOGIES SUBMITTED FOR APPROVAL
The following apologies for absence were approved by Council: Councillors: N. Harding (Work Commitment) and Mrs. D. Roberts (Other Commitment).
 
1.2 APOLOGIES NOT SUBMITTED
There were none to submit
 
2. DISCLOSURES OF PERSONAL INTEREST
There were no disclosures of interest declared
 
3. CONFIRMATION OF MINUTES
It was RESOLVED: To accept and approve the Minutes of the Monthly Meeting and the Budget/Precept Meeting both held on Thursday 14th January 2016.
 
THE CHAIRMAN, COUNCILLOR G. POWELL ARRIVED AT THE MEETING AT 6.35 PM AND TOOK THE CHAIR FROM COUNCILLOR AUSTIN DAVIES.
 
4. PUBLIC BREAK
There were 2 members of the public present and the following issues were raised with the Council:
i). Lack of Bus Shelter on High Street – Clerk asked to agenda this item for March 2016
ii). Dog Fouling in Parklands Crescent/Road – Was advised that the situation is being
monitored.
iii). Parking problems in Tonyrefail – was advised that this is a continual problem and that
the community council has raised this subject many times with RCTCBC.
iv). Trees overhanging pavement on High Street – Clerk was asked to write to RCTCBC.
 
COUNCILLOR K. GODFREY ARRIVED AT THE MEETING AT 6.39 P.M
 
5. MATTERS ARISING FROM THE ABOVE MINUTES:
 
5.1 RENEWAL OF TELEPHONE SYSTEM AT TRANE CEMETERY
Proceeding
I
5.2 ST. JOHN’S CHURCH
It was RESOLVED: To await response from Church in respect of a date for a site meeting with the Community Council.
 
5.3 REPAIRS TO PATH NEAR THE CEMETERY OFFICE
Clerk advised Groundwork Services will be providing a quotation to the Community Council.
 
5.4 DOG FOULING – TYN-Y-BRYN PARK
Clerk advised Council that when the football field was previously locked a hole in the fence was made. On this basis it was RESOLVED: That the Clerk writes to RCTCBC asking that they liaise with Central Government to review the penalty charges in respect of Dog Fouling as in this councils opinion they are far too lenient.
 
5.8 URINAL – EDMONDSTOWN
It had been clarified that the urinals were not under the ownership of RCTCBC and it was RESOLVED: That the Clerk obtains information from the Land Registry.
 
5.9 HONOURS NOMINATIONS FOR 2017
Owing the insufficient time to meet the deadline for nominations for 2017 it was RESOLVED: That the Honours Nominations for 2018 is placed on the September agenda.
 
6. CORRESPONDENCE:
 
6.1 RCTCBC – CONSULTATION ON PROPOSED TREFOREST INDUSTRIAL ESTATE AND
PARC NANTGARW LOCAL DEVELOPMENT ORDER
It was RESOLVED: To note the letter from RCTCBC dated 14th January 2016.
 
6.2 ONE VOICE WALES – TRAINING OPPORTUNITIES FOR FEBRUARY 2016
It was RESOLVED: To note the information.
 
6.3 ONE VOICE WALES – EQUALITY AND DIVERSITY TRAINING
It was RESOLVED: To note the information.
 
6.4 ONE VOICE WALES – NATURAL RESOURCES BULLETIN ISSUE 3 – JANUARY 2016
It was RESOLVED: To note the information.
 
6.5 ONE VOICE WALES – THE QUEEN’S 90TH BIRTHDAY BEACONS – 21ST APRIL 2016.
It was RESOLVED: To note the information.
 
6.6 WELSH GOVERNMENT – SECTION 137 EXPENDITURE LIMIT FOR 2016-17.
It was RESOLVED: To note the Section 137 Expenditure limited for 2016/17 for Community and Town Councils in Wales is 7.42 per elector.
 
6.7 CPRW – WELSH ASSEMBLY ELECTIONS: MAY 2016 – CPRW MANIFESTO
It was RESOLVED: To note the information.
 
6.8 ONE VOICE WALES – PUBLIC APPOINTMENTS OPPORTUNITY – APPOINTMENT OF
MEMBERS TO THE SOCIAL SECURITY ADVISORY COMMITTEE
It was RESOLVED: To note the information.
 
6.9 ONE VOICE WALES – OFFICIAL – SENSITIVE – PUBLIC APPOINTMENTS
OPPORTUNITY APPOINTMENT OF CHAIR TO SPORT WALES.
It was RESOLVED: To note the information.
 
6.10 ONE VOICE WALES – SERIES OF QUESTIONS TO BE CONSIDERED WHEN FORMING
YOUR OWN COUNCIL’S RESPONSE TO THE DRAFT LOCAL GOVERNMENT (WALES) BILL CONSULTATION.
It was RESOLVED: To note the information.
 
7. PLANNING:
It was RESOLVED: That neither objections nor observations would be made in respect of the planning applications placed on this month’s agenda.
 
7.4 ADDITIONAL PLANNING APPLICATION RECEIVED
Application No: 16/0026/13
Application Type: Outline permission
Proposal: Erection of a house at the rear of the Black Diamond Hotel and fronting onto Rees Street, Edmundstown.
Location: The Black Diamond Hotel, Edmondstown Road, Edmondstown,
It was RESOLVED: That neither objection nor observation would be made in respect of the additional planning application.
 
7.5 ADDTIONAL PLANNING INFORMATION
Application No: 15/1319/13
Application Type: Outline permission
Proposal: Residential development including roundabout access and associated works.
Location: Land off Trebanog Road, Trebanog.
It was RESOLVED: To note the letter from RCTCBC dated 8th February 2016 advising that the application had been withdrawn by the applicant.
 
8. FOOTPATHS:
 
8.1 TO RECEIVE FOOTPATH REPORT FOR FEBRUARY 2016
Owing to the adverse weather conditions there was no Footpath Report issued this month.
 
9. ACCOUNTS: TO ACCEPT AND APPROVE:
 
9.1 ACCOUNTS PAID JANUARY 2016
It was RESOLVED: To accept and approve the Accounts Paid for January 2016 as presented.
 
9.2 ACCOUNTS FOR PAYMENT FEBRUARY 2016
It was RESOLVED: To accept and approve the Accounts for Payment for February 2016 as presented.
 
10. MEMBERS AND CLERKS REPORTS
10.1 CLERKS REPORT
The Clerk advised Council that the notice for the Casual Vacancy in Penrhiwfer had been displayed in Penrhiwfer, Edmondstown, Tonyrefail Square and the website. The Clerk was asked to forward a letter of thanks to Clare Edwards who had recently resigned as a Councillor. The Clerk reported on her attendance at the Welsh Government Engagement Event on the
Draft Local Government (Wales) Bill in Swansea and provided a copy of the presentation and explanatory memorandum to Councillors.
The Clerk reported on dates of Annual leave that she would be taking in February/March.
 
10.2 MEMBERS REPORT
Councillor K. Godfrey advised that she had been asked to attending a meeting in theThomastown Community Centre in which Officers from RCTCBC were present. The Clerk wasasked to write to RCTCBC to ask that an Officer attends the next meeting of the CommunityCouncil to explain why the Community Council not been invited particularly in view of the
comments made in the said meeting in relation to the Community Council.
 
Once again parking problems in Tonyrefail was raised and the Clerk was asked to write to RCTCBC asking for a copy of ‘Complete Traffic Order for Mill Street in Tonyrefail. It was reported that the litter bins from Tonyrefail School to the Co-operative Store in Penrhiwfer Road were over flowing and the Clerk was asked to write to RCTCBC to ask that they are emptied on a more regular basis.
 
It was reported that Welsh Water will be undertaking work on Gilfach Road in the near future and that Traffic Lights would be set-up.
It was reported that the School Governors from Tref-y-Rhyg School had written to RCTCBC in respect of the School Crossing Patrol being re-instated owing the increased traffic travelling through the lanes from Llantrisant/Beddau to Tonyrefail and vice versa.
 
11. MONTHLY REPORT FROM THE PACT MEETING
Councillor Glen Evans had been unable to attend the last meeting therefore no report was given. The next meeting is to take place on 29th February 2016.
 
12. TRANE CEMETERY
 
12.1 CEMETERY WALL
An email had been received from Mr. Mark Phillips advising that 2 of the builders no longer wished to be considered and that he proposes to get other quotes and the authority to undertake the work on the wall as soon as possible
.
12.2 EXTENSION TO TRANE CEMETERY
In respect of minute 12.2 of the January 2016 minutes the Clerk had spoken with RCTCBC and had concurred that the comments made in the Developer’s email to the council in respect of the transfer of the land to the Community Council within 1 year after planning consent would not be realistic as the developer would have to obtain Reserved Matters in respect of the 1st phase
of the scheme and that it is the Reserve Matters consent that will allow the developer to withdraw money from the bank to pay for the land which is to be donated to the Community Council which would take approximately 2 years from Planning Consent. It was RESOLVED: To accept the comments made and to remove this item from the agenda for the time being.
 
13. ALLOTMENTS
 
13.1 BARBED WIRE TYLCHA WEN
The Clerk advised that she had been advised by RCTCBC that as the Barbed wire had been in place prior to the ‘Tenancy Agreement’ that it could remain but in the event of it being replaced Barbed Wire could not be used. It was RESOLVED: To approve and accept the comments.
 
13.2 REQUEST FOR GREENHOUSE TO BE ATTACHED TO SHED – PENRHIWFER
Owing to the weather conditions of late it was RESOLVED: That Councillors D. O. Jones and S. Kiff would arrange to meet with the Allotment Holder on site when weather conditions improve.
 
13.3 INDIVIDUAL ALLOTMENT SITE TENANCY AGREEMENTS AND CONSTITUTIONS
It was RESOLVED: That the Allotment Committee would meet on 21st April 2016 at 6.30 pm - at a venue to be confirmed.
 
13.4 COMMUNITY COUNCIL ALLOTMENT TENANCY AGREEMENT
It was RESOLVED: That the Allotment Committee would meet on 21st April 2016 at 6.30 pm - at a venue to be confirmed to review the Community Councils allotment tenancy agreement.
 
14. HEALTH & SAFETY
 
14.1 COUNCIL TO ACCEPT AND SIGN COUNCILLORS PAGE OF THE H & S POLICY.
It was RESOLVED: To approve and accept and that the Chairman will sign on behalf of the Community Council.
 
15. PROJECTS:
 
15.1 TO DISCUSS CONSULTATION ON FACE BOOK AND THE COUNCILS WEBSITE
It was RESOLVED: That the consultation would be re-advertised on the Face book.
 
16. PUBLICITY
A discussion took place and it was RESOLVED: That the Clerk liaises with Pontyclun Community Council in respect of a booklet that they previously published.
 
17. CHRISTMAS 2016
 
17.1 CHRISTMAS EVENT
It was RESOLVED: That this item would be removed from the agenda and placed back on the June 2016 agenda for further discussion.
 
17.2 CHRISTMAS CONCERT
It was RESOLVED: That this item would be removed from the agenda and place back on the June 2016 agenda for further discussion.
 
17.3 CHRISTMAS DINNER – WEDNESDAY 14TH DECEMBER 2016
It was RESOLVED: To accept the price of 12.50 per head for the Christmas Dinner for 2016. The Clerk had emailed Mr. W. Buck in respect of the hire of Tonyrefail Workingmen’s Club buthad received no reply. Councillor Austin Davies advised he would speak to Mr. Buck on the council’s behalf.
 
17.4 SCHOOL ART COMPETITION
It was RESOLVED: To remove this item from the agenda and place back on the July 2016 agenda for further discussion.
 
18. STAFFING
 
18.1 PENSION POLICY
It was RESOLVED: That a copy of Rhondda Cynon Taff County Borough Council Pension Policy is obtained and that the Policy & Resources Committee meets on Thursday 10th March at 6.00 pm to adapt the said policy if possible and refer back to Full Council for approval.
 
18.2 STAFF WORKLOAD
It was RESOLVED: That the Staffing Committee would arrange to meet. It was also RESOLVED: That the Clerk obtains prices for a Portacabin to be erected on site.
 
19. COMMUNITY INFRASTRUCTURE LEVY
It was RESOLVED: To remove this item from the agenda for the time being.
 
20. SUMMER FLOWERING 2016
The Clerk reported that the Flower Planter on Tonyrefail Square had been placed in situ.
 
A discussion took place on Summer Flowering and it was RESOLVED: That the Community Council continues with the Flower baskets as previous years and it was also RESOLVED: That The Clerk obtains quotations for ‘Welcome Signs with Flowers’ for consideration by council in 2016 and locations were given to the Clerk for her to obtain approval from RCTCBC.
 
21. VERBAL REPORT FROM COUNCILLOR A. DAVIES-JONES ON THE PUBLIC SECTOR WASTE
AND RESOURCE EFFICIENCY PLAN – CONSULTATION EVENT.
Councillor A. Davies-Jones advised that she was unable to attend the event owing to a work commitment.
 
22 TO PROMOTE THE IDENTITY OF THE ELY VALLEY
Unfortunately Councillors had been unable to attend the meeting in Llantrisant but the Clerk advised that they will be invited to future meetings. A leaflet on the Ely Valley was circulated to Councillors. It was RESOLVED to remove this item from the agenda.
 
23. NOTICE BOARDS
 
23.1 NOTICE BOARD FOR PENRHIWFER
Councillor A. Davies advised that the Notice board would be available week commencing 15th February 2016.
 
The Clerk reported that she had written to RCTCBC to ask if the old notice board on the Community Centre in Penrhiwfer could be replaced with the new notice board and is awaiting a reply.
 
23.2 SIGNAGE FOR COMMUNITY COUNCIL NOTICE BOARDS
Proceeding – Waiting quote from DAB Hand Signs.
 
24 REQUEST FOR CRASH BARRIERS – BARN HILL, TONYREFAIL
It was RESOLVED: To note RCTCBC letter dated 12th January 2016 advising that the location would not be considered suitable for a vehicle restraint system.
 
25 BENCH – EDMONDSTOWN
The Clerk is liaising with RCTCBC as to see if the site in question is an adopted highway. It was RESOLVED: That the Community Council would not provide a bench nor accept responsibility, maintenance or liability for any seat sited at this location.
 
26 COMMUNITY CENTRE – PENRHIWFER
Council noted the email from RCTCBC dated 4th February 2016 advising that the Community Centre it now with Corporate Property for disposal/demolition and that it will take some time for a decision to be made as to the future plans for this building.
 
27. TRAFFIC LIGHTS – TONYREFAIL SQUARE
Council noted the contents of RCTCBC letter dated 8th February 2016 and it was RESOLVED: That the Clerk writes to RCTCBC requesting that the inter-green times are extended to allow more time for right turning vehicles to clear the junction.
 
28. SUMMER FESTIVAL AND CLASSIC CAR SHOW
28.1 TO ARRANGE DATE AND TIME FOR EVENTS COMMITTEE TO MEET
It was RESOLVED: That a meeting will take place on Thursday 20th March at 7.45 p.m.
 
28.2 POP-UP BANNERS
It was RESOLVED: That the Clerk is given plenary power to purchase 3 Bilingual Pop-Up Banners.
 
29. TONYREFAIL SCHOOL – GATE CLOSURE
It was RESOLVED: That the Clerk writes a letter to the School Governors to ask if the school gate could be opened to allow the entrance of the children to attend School, lunch time and after school only.
 
30 THE GOOD COUNCILLORS GUIDE 2016
Each Councillor was issued with a copy of ‘The Good Councillors Guide for 2016’
 
31 PARK LANE SURGERY
It was RESOLVED: That the Clerk writes a letter to Cwm Taff Health Board with a copy to Park Lane Surgery to seek clarification as to whether or not the Nurse in Park Lane Surgery is to be replaced.
 
32 URGENT ITEMS
There were no urgent items considered by reason of special circumstance to be considered at this meeting as a matter of urgency.
 
33 DATE & VENUE OF NEXT MEETING
It was RESOLVED: That the next Monthly meeting of the Community Council will take place on Thursday 10th March 2016 at the Community Hall Prichard Street at 6.30 pm.
 
The meeting closed at 8.58 p.m

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