14th May 2015 at the Community Hall, Prichard Street , Tonyrefail which commenced at 6.05pm.Present: Councillors: Messrs N. Harding, G. Evans, G. Powell, S. Stevens, S. Kiff, A. Davies, D. OwenJones, Mrs. C. Edwards and Mrs D. RobertsIn the absence of the Clerk and the Chairman,Councillor Mrs. D. Robert took the chair and Councillor S. Stevens took the minutes.1. APPOINTMENT OF CHAIRMAN FOR THE ENSUING YEAR.Councillor G. Evans was nominated for the appointment of Chairman but declined the position.Councillor G. Evans nominated Councillor D. Roberts but this was not secondedCouncillor G.Powell was then was moved and seconded for the position of Chairman. There were no other nominations and G. Powell was therefore unanimously elected as the Chairman for the ensuing year.1.1 Councillor G. Powell took the Chair and his declaration will be signed later in the meeting when the Clerk arrives.2. APPOINTMENT OF VICE CHAIRMAN FOR THE ENSUING YEAR.Councillor G. Evans was nominated for the appointment of Vice Chair but declined the position Councillor N. Harding was moved and seconded for the position of Vice Chairman and as there were no other nominations and Councillor N. Harding was therefore unanimously elected as the Vice Chairman for the ensuing year.2.1 Councillor N. Harding will sign the Vice Chairman’s declaration later in the meeting when the Clerk arrives.Councillor D. Owen Jones arrived at the meeting at 18.073. APOLOGIES FOR ABSENCEa). APOLOGIES SUBMITTEDAn apology for absence was received from Councillor Mrs. A. Davies-Jones.b). APOLOGIES NOT SUBMITTEDNo apology for absence was received from Councillor K. Godfrey.4. TO RECEIVE DISCLOSURES OF PERSONAL INTERESTThere were no disclosures of personal interest declared.5. TO RECEIVE: MINUTES OF THE ANNUAL MEETING HELD ON 9th MAY 2013For information only as the minutes of the Annual meeting held on 15TH May 2014 had been confirmed at the Monthly meeting held in June 2013 – Minute No. 3.6. TO SET: CHAIRMAN’S ALLOWANCEThe Chairman left the room whilst this item of business was discussed and the Vice Chairman took the chair. It was RESOLVED: That the Chairman’s allowance would remain at £1200 payable in 2 instalments. The Chairman returned to the meeting and took the chair from the Vice Chairman.7. TO APPOINT COMMITTEE –Chairman and Vice Chairman of the Community Council can attend all Committee meetings in their own right. It was RESOLVED: That the following appointments to Committees are as follows:7.1 CEMETERYCouncillor Greg PowellCouncillor Austin DaviesCouncillor Shawn StevensCouncillor Steve KiffCouncillor Karen GodfreyCouncillor Deidre RobertsCouncillor Glen EvansCouncillor Dan Owen Jones7.2 HEALTH & SAFETY AT WORKCouncillor Greg PowellCouncillor Austin DaviesCouncillor Shawn StevensCouncillor Steve KiffCouncillor Karen GodfreyCouncillor Deidre RobertsCouncillor Glen EvansCouncillor Dan Owen Jones7.3 PONTYPRIDD & DISTRICT AGE CONCERN REPRESENTATIVE AND DEPUTYCouncillor Karen GodfreyCouncillor Dan Owen Jones - Deputy7.4 PROJECTS/EVENTS COMMITTEE.Full Council7.5 RCTCBC CHARTER – COMMUNITY LIAISON COMMITTEECouncillor Karen Godfrey7.6 ALLOTMENTS COMMITTEECouncillor N. HardingCouncillor D. O. JonesCouncillor Steve KiffCouncillor Austin DaviesCouncillor Clare EdwardsCouncillor Alexandra DaviesCouncillor Karen GodfreyI7.7 STAFFING COMMITTEECouncillor Alexandra Davies-JonesCouncillor Deidre RobertsCouncillor Steve KiffCouncillor Glen EvansCouncillor Austin DaviesCouncillor Greg PowellCouncillor Dan Owen JonesThe Clerk arrived at the meeting and gave her apology7.8 REMEMBRANCE DAY COMMITTEECouncillor Glen EvansCouncillor Shawn StevensCouncillor Steve KiffCouncillor Karen GodfreyCouncillor Austin DaviesMrs. Paula Griffiths – RBLMr. John Kiff - RBLMr. Steve Jones – RBLPCSO Alan BlackburnReverend Ruth MoverleyCouncillor Austin Davies arrived at the meeting and gave his apology8. TO APPOINT NEW COMMITTEESChairman and Vice Chairman of the Community Council can attend all new Committee meetings in their own right. It was RESOLVED: That the following appointments to new Committees are:8.1 POLICY AND RESOURCESCouncillor Steve KiffCouncillor Shawn StevensCouncillor Clare EdwardsCouncillor Dan Owen JonesCouncillor Glen EvansCouncillor Austin Davies8.2 DISCIPLINARYCouncillor Greg PowellCouncillor Neil HardingCouncillor Steve KiffCouncillor Glenn EvansCouncillor Shawn Stevens8.3 APPEALS COMMITTEECouncillor Neil HardingCouncillor Clare EdwardsCouncillor Karen GodfreyCouncillor Shawn Stevens9. TO REVIEW SCHOOL GOVERNORS.9.1 Tref-y-Rhug SchoolCouncillor Greg Powell9.2 Williamstown Primary SchoolCouncillor Dan Owen Jones9.3 Cwm Lai Primary School (omitted from agenda)Councillor Shawn Stevens10. TO REVIEW:10.1 BURIAL FEESa). It was RESOLVED: The increase the burial fees for Community Councilresidents by 15% and the figure rounded to the nearest pound.b). It was also RESOLVED: That the burial fees for those residents outside ofthe Community Council area are deferred until the June meeting of theCouncil.10.2 ALLOTMENT RENTIt was RESOLVED: That the price per perch is retained for April 2016.10.3 BANK SIGNATORIESIt was RESOLVED: That no changes are made to the bank signatories for 2015/2016.Councillor Karen GodfreyCouncillor Neil HardingCouncillor Steve KiffCouncillor Greg PowellCouncillor Deidre RobertsCouncillor Shawn Stevens10.4 STANDING ORDERSIt was RESOLVED: That the Standing Orders will be reviewed by the Policy and Resources committee at a date to be decided.10.5 FINANCIAL REGULATIONSIt was RESOLVED: That the Financial Regulations will be reviewed by the Policy and Resources committee at a date to be decided.10.6 FINANCIAL AND BUSINESS RISK ASSESSMENT.It was RESOLVED: That the Financial and Business Risk Assessment will be reviewed by the Policy and Resources committee at a date to be decided10.7 INSURANCE COVER IN RESPECT OF ALL INSURED RISKSThe Clerk advised that the 3 year Insurance Policy would terminate in 2016 and that quotations would be brought to Council prior to the renewal date for consideration by Council.10.8 COUNCIL’S COMPLAINTS PROCEDUREIt was RESOLVED: That the Complaint’s Procedure’ would be reviewed by the Policy and Resources Committee at a date to be decided.10.9 COUNCIL’S PROCEDURE FOR HANDLING REQUESTS MADE UNDER THE FREEDOM OF INFORMATION ACT 2000 AND THE DATA PROTECTION ACT 1998.It was RESOLVED: That the Council’s procedure for handling requests made in respect ofthe abovementioned would be reviewed by the Policy and Resources Committee at a date to be decided.11 STAFFING11.1 REVIEW OF PAY AND CONDITIONS OF SERVICE OF EXISTING EMPLOYEES Of THE COUNCIL.It was RESOLVED: That the review of pay and conditions would be line with the Local Government National Guidelines.11.2 ANY OTHER STAFFING ISSUESThe Clerk gave a verbal report to Council.11.3 REVIEW OF CLERKS SUBSCRIPTION TO THE SLCCIt was RESOLVED: That the Community Council would retain making the payment of the Clerks subscription to the SLCC.11.4 REVIEW OF MEMBERSHIP OF ICCMIt was RESOLVED: That the membership of the ICCM will be retained.12. TO APPROVE AND ACCEPT:12.1 BALANCE SHEET AS AT 31ST MARCH 2015 (Receipts and Payments)It was RESOLVED: To approve and accept the balance sheet as presented.12.2 BUDGET AS AT 31ST MARCH 2015It was RESOLVED: To approve and accept the Budget for 2014/2015 as presented.13. INTERNAL AUDIT13.1 TO APPOINT: INTERNAL AUDITOR FOR THE ENSUING YEARIt was RESOLVED: That Mr. Peter Morgan would remain as the Council’s Internal Auditor for 2015/2016.13.2 ANNUAL REVIEW OF INTERNAL AUDITORIt was RESOLVED: That Mr. Peter Morgan would be offered to take on the post of Internal Auditor for 2016/2017 and 2017/2017.14. TO ACCEPT AND APPROVE: ASSETT REGISTER FOR THE YEAR END 31/3/2015It was RESOLVED: To accept and approve the asset register as presented.15. MEETING DATES FOR 2014/15It was RESOLVED: To approve and accept the Meeting Schedule as presented.Both the Chairman and Vice Chairman signed their Declaration of Office for the ensuing year.The Annual Meeting closed at 6.40 pm.