Minutes of the Annual Meeting of Tonyrefail & District Community Council, held on Thursday 15th May 2014 at the Capel Farm Resource Centre, Capel Farm, Tonyrefail which commenced at 6.30 pm.Present: Councillors: Messrs. S. Kiff, A. Davies, S. Stevens, G. Evans, Mrs. D. Roberts and Mrs. C. Edwards.In Attendance: Mrs. P. Williams (Clerk)1. APPOINTMENT OF CHAIRMAN FOR THE ENSUING YEAR.Councillor Austin Davies was moved and seconded for the position of Chair. There were no other nominations and Councillor Austin Davies was therefore unanimously elected.1.1 Councillor Austin Davies signed the Chairman’s declaration of Office and took the Chair.2. APPOINTMENT OF VICE CHAIRMAN FOR THE ENSUING YEAR.Councillor Deidre Roberts was moved and seconded for the position of Vice Chairman for the coming year. There were 2 other nominations that of Councillors Glen Evans and Neil Harding which were both also seconded. Voting took place and Councillor Deidre Roberts was elected asVice Chairman for the ensuing year.2.1 Councillor Deidre Roberts signed the Vice Chairman’s declaration of office3. APOLOGIES FOR ABSENCEa). APOLOGIES SUBMITTEDApologies were received from Councillors G. Powell (Holidays), Alexandra Davies (Work Commitment) and Councillor N. Harding (Work Commitment). It was RESOLVED: To accept the apologies.b). APOLOGIES NOT SUBMITTEDNo apology was received from Councillor Mrs. K. Godfrey4. TO RECEIVE DISCLOSURES OF PERSONAL INTERESTThere were no disclosures of personal interest declared.5. TO RECEIVE: MINUTES OF THE ANNUAL MEETING HELD ON 9th MAY 2013For information only as the minutes of the Annual meeting held on 9TH May 2013 had been confirmed at the Monthly meeting held in June 2013 – Minute No. 3.6. TO SET: CHAIRMAN’S ALLOWANCEThe Chairman left the room whilst this item of business was discussed and the Vice Chairman took the chair. It was RESOLVED: That the Chairman’s allowance would remain at 1200 payable in 2 instalments to the Chairman. The Chairman returned to the meeting and took the chair.The Clerk once again advised Council in respect of advice from the SLCC in respect of the Chairman’s Allowance.7. TO APPOINT COMMITTEESIt was RESOLVED: That the following appointments to Committees are as follows:7.1 CEMETERYCouncillor Austin DaviesCouncillor Greg PowellCouncillor Shawn StevensCouncillor Steve KiffCouncillor Karen GodfreyCouncillor Deidre RobertsCouncillor Glen Evans7.2 HEALTH & SAFETY AT WORKCouncillor Austin DaviesCouncillor Greg PowellCouncillor Shawn StevensCouncillor Steve KiffCouncillor Karen GodfreyCouncillor Deidre RobertsCouncillor Glen Evans7.3 PONTYPRIDD & DISTRICT AGE CONCERN REPRESENTATIVE AND DEPUTYCouncillor Karen Godfrey7.4 PROJECTS/EVENTS COMMITTEE.Full Council7.5 RCTCBC CHARTER – COMMUNITY LIAISON COMMITTEECouncillor Karen Godfrey7.6 ALLOTMENTS COMMITTEECouncillor Steve KiffCouncillor Austin DaviesCouncillor Greg PowellCouncillor Clare EdwardsCouncillor Alexandra DaviesCouncillor Karen Godfrey7.7 STAFFING COMMITTEECouncillor Alexandra DaviesCouncillor Deidre RobertsCouncillor Steve KiffCouncillor Glen EvansCouncillor Austin DaviesCouncillor Greg Powell7.8 TREF-Y-RHUG SCHOOLTo be Confirmed7.9 REMEMBRANCE DAY COMMITTEECouncillor Glen EvansCouncillor Shawn StevensCouncillor Steve KiffCouncillor Karen GodfreyCouncillor Austin DaviesMrs. Paula Griffiths - RBLMr. John Kiff - RBLMr. Steve Jones - RBLPCSO Alan BlackburnReverend Ruth Moverley8. TO REVIEW: BURIAL FEESIt was RESOLVED: That there will be no increase in the Burial Fees for 2014/2015.9. TO REVIEW: ALLOTMENT RENT REVIEWIt was RESOLVED: That the price per perch would be increased to 1.32 from April 2015.10. STAFFING10.1 REVIEW OF PAY AND CONDITIONS OF SERVICE OF EXISTING EMPLOYEES Of THE COUNCIL.The Clerk advised that no decision has yet been made on any pay increase for 2014/2014.10.2 ANY OTHER STAFFING ISSUESThe Clerk advised that she had spoken to RCTCBC in respect of the placement of Schoolchildren on Work Experience in the Office. The Clerk advised she would welcome this opportunity to be able to accommodate this request. It was RESOLVED: That the Clerk is given plenary powers on this matter.11. TO ACCEPT: END OF YEAR BALANCE SHEETIt was RESOLVED: To note and approve the End of Year Balance Sheet as presented.12. TO REVIEW BANK SIGNATORIESIt was RESOLVED: That the following councillors would remain as bank signatories for the ensuing year.Councillor Karen GodfreyCouncillor Neil HardingCouncillor Steve KiffCouncillor Greg PowellCouncillor Deidre RobertsCouncillor Shawn Stevens13. MEETING DATES FOR 2014/15A Schedule of meeting dates was presented to Council. It was RESOLVED: To accept the same.The Annual Meeting closed at 7.01 pm.